The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

-
Electronic Participation

1.
CALL TO ORDER
 

2.
ADDITIONS TO THE AGENDA
 

3.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST
 

4.
PRESENTATIONS
 

5.
DELEGATIONS
 

6.
DELEGATION ACTIONS
 

7.
GENERAL GOVERNMENT SERVICES
 

Chair, Deputy Mayor Séguin - General Government Services Coordinator

7.1
Memo from the Treasurer/Director of Corporate Services, regarding the Town of Cobourg Second Quarter 2020 Operating Budget Variance Report.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Second Quarter 2020 Operating Budget Variance Report for information purposes. 

7.2
Memo from the Treasurer/Director of Corporate Services, regarding the Cancellation, Reduction or Refund of Taxes - First Report of 2020.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the first report for Tax Adjustments for 2020; and

    FURTHER THAT Council approve the reduction of Property Taxes in the amount of $1,374,451.75.

    Town of Cobourg - $600,675.47

    County of Northumberland - $341,352.87

    Education - $431,130.99

    DBIA - $1,292.42

7.3
Memo from the Treasurer/Director of Corporate Services, regarding the Northam Industrial Park Financial Report - June 30, 2020.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Second Quarter 2020 Northam Industrial Park Financial Report for information purposes.

7.4
Memo from the Senior Financial Analyst regarding, the Audit Committee Report on the review of the draft Audited Financial Statements for the fiscal year ending December 31, 2019.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the report on the draft audited financial statements for the year ended December 31, 2019; and

    FURTHER THAT Council approve and adopt the 2019 Consolidated Financial Statements of the Corporation of the Town of Cobourg; and

    FURTHER THAT Notice be published in the newspaper and on Municipal Website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2019 have been posted on the Municipal Website and made available to the the public in accordance with Section 295 of the Municipal Act, 2001. 

8.
PLANNING AND DEVELOPMENT SERVICES
 

Chair, Councillor Beatty - Planning and Development Services Coordinator 

8.1
Memo from the Director of Planning and Development, regarding an Application for Site Plan Approval -Development Agreement: Block 94, Lots 88-90 inclusive, Plan 39M-875, Lonsberry Dr.(East Village Subdivision –Phase 4) 1141897 Ontario Ltd.(Stalwood Homes)
This item has attachments. 

  • Action Recommended:


    THAT Council receive the report from the Director of Planning and Development for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 1141897 Ontario Ltd. and Lakefront Utility Services Inc. for a residential development consisting of two, 2½ storey 10-plex buildings at Block 94 and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, subject to the finalization of details by municipal staff and applicable agencies; and,

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

8.2
Memo from the Director of Planning and Development, regarding an Application Site Plan Approval – Amending Development Agreement, SmartCentres REIT/Calloway REIT (Cobourg) Inc. - 66 Strathy Road, Cobourg.
This item has attachments. This item has conflict.

  • Councillor Aaron Burchat declared a conflict on this item. (I’m an Owner of business that operates at an adjacent property.)
  • Action Recommended:

    THAT Council receive the report from the Director of Planning and Development for information purposes; and

    FURTHER THAT authorizes the Mayor and Municipal Clerk to execute an amending Development Agreement with Calloway REIT (Cobourg) Inc. and Lakefront Utility Services Inc. for the proposed development of a new 1,139 sq m (12,266 sq ft) building (Building F) along Strathy Road and the reconfiguration of the existing ‘Winners/Dollar Tree’ building (Building G) plus the addition of 1,233 sq m (13,273 sq ft) of new commercial space at 66 Strathy Road, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and,

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands. 

8.3
Memo from the Manager of Planning, regarding a Notice of Complete Application for Zoning Amendment, 420 Division Street (399410 Ontario Ltd., Canadian Centre for Addictions).
This item has attachments. This item has conflict.

  • Councillor Aaron Burchat declared a conflict on this item. (My place of employment does work for 399410 Ontario Ltd., Canadian Centre for Addictions.)
  • Action Recommended:

    THAT Council receive the complete application for Zoning By-law Amendment, 420 Division Street Cobourg and refer to the Planning Department for a report; and

    FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P. 13, as amended, be implemented, including the scheduling of a Public Meeting

    FURTHER THAT Council direct that the applicant host its own open house within 45 days from today, October 7th, 2020 pursuant to the Town’s Public Notification, Engagement & Meeting Procedures as approved by Council on December 2, 2019.

8.4
Memo from the Secretary of the Heritage Advisory Committee, regarding Heritage Permit Application HP-2020-025 as submitted by Gino Di Giovanni (264 Division Street, Cobourg.)
This item has attachments. 

  • Action Recommended:

    THAT Council endorse the recommendation of the Heritage Advisory Committee and grant a Heritage Permit HP-2020-025, to permit a new ground floor double pane glass window with a new 2”x6’ pine mullion (to permit two pieces of glass) on the existing storefront window and masonry repairs at property known municipally as 264 Division Street, Cobourg, subject to finalization of details with planning staff.

9.
PUBLIC WORKS SERVICES
 

Chair, Councillor Darling - Public Works Services Coordinator

9.1
Memo from the Director of Public Works, regarding Municipal Parking and Transit Fare Update in the Town of Cobourg.
This item has attachments. 

  • Action Recommended:


    THAT Council permit Staff to re-implement the collection of fares for downtown parking and transit when Victoria Hall is open to the public; and

    FURTHER THAT Staff ensure that a minimum of two weeks’ notice is provided to the public through all available media outlets; and

    FURTHER THAT Council direct Staff to Continue with reduced service hours until January 18, 2021for conventional transit and to reimplement normal operational hours for Specialized Wheels Service; and

    FURTHER THAT council ask the accessibility committee to look into free parking in all accessible parking spaces in the Town of Cobourg to see if it is feasible to implement and bring a recommendation to council.

9.2
Memo from the Director of Public Works, regarding Mandatory Face Coverings on Town of Cobourg Transit.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the report from the Director of Public Works for information purposes; and

    FURTHER THAT Council endorse the mandating of face mask/face coverings on Cobourg Public Transit

10.
PARKS AND RECREATION SERVICES
 

Chair, Councillor Chorley - Parks and Recreation Services Coordinator 

10.1
Memo from the Secretary of the Parks and Recreation Advisory Committee, regarding a recommendation requesting a Staff Report on Events held at the Cobourg Community Centre.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the recommendation from the Parks and Recreation Advisory Committee; and

    FURTHER THAT Council provide direction to Staff on the Committees request for a Staff report regarding Special Events at the Cobourg Community Centre.

11.
PROTECTION SERVICES
 

Chair, Councillor Burchat - Protection Services Coordinator

12.
ARTS CULTURE AND TOURISM SERVICES
 

Chair, Councillor Bureau - Arts, Culture and Tourism Services Coordinator

12.1
Memo from the Manager of Marketing and Events, regarding the request to enter into an agreement for Downtown Seasonal Decorative Lights in the Town of Cobourg.
This item has attachments. 

  • Action Recommended:

    THAT Council approve the Town of Cobourg entering into a contract with Blachere Illumination for the Downtown Seasonal Decorative Lights for a period of three (3) years commencing October 2020 for the amount of $29,970.00 per year, excluding HST.

13.
UNFINISHED BUSINESS
 

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

14.
COMMITTEE OF THE WHOLE OPEN FORUM
 

Open Forum provides an opportunity for the public to comment and ask questions on any matter of Municipal business. More details regarding Open Forum may be found under Section 33 of Procedural By-Law.

Due to the nature of an electronic meeting, members of the public wishing to provide input regarding an agenda item must pre-register by Monday, October 5, 2020 at 6:00 p.m. The Municipal Clerks Office will contact all registrants with confirmation and details.

If you do not wish to participate in the meeting but would like to participate in the Open Forum, you may send an email to: clerk@cobourg.ca and the Municipal Clerks Office will circulate your email to Council and Staff and read the correspondence at the meeting. If you require more information, please contact clerk@cobourg.ca or call -905-372-4301.

15.
CLOSED SESSION
 

16.
ADJOURNMENT
 

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