The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

-
Electronic Participation

1.
CALL TO ORDER
 

2.
TRADITIONAL LAND ACKNOWLEDGMENT STATEMENT
 

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.
ADDITIONS TO THE AGENDA
 

4.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST
 

4.1
Councillor Brian Darling - Memo from Planner - I - Development, regarding, Site Plan Approval Submission - 420 Division Street, Cobourg - Residential Treatment Centre (2759655 Ontario Ltd. - Canadian Centre for Additions).
 

I am a co-owner of a property within 120 m of the subject property.

4.2
Councillor Emily Chorley - Memo from Planner - I - Development, regarding, Site Plan Approval Submission - 420 Division Street, Cobourg - Residential Treatment Centre (2759655 Ontario Ltd. - Canadian Centre for Addictions).
 

I am declaring a potential pecuniary interest on the application for site plan approval for 420 Division Street because my property lies within 120m of the subject property. This declaration is made under Section 5 of the Municipal Conflict of Interest Act, and I will not be participating in any discussion or vote related to this matter.

5.
PRESENTATIONS
 

6.
DELEGATIONS
 

7.
DELEGATION ACTIONS
 

8.
GENERAL GOVERNMENT SERVICES
 

8.1
Notice from the Corporate Secretary, Town of Cobourg Holdings Inc., regarding the Town of Cobourg Holdings Inc. Shareholders Meeting Agenda for Tuesday July 13, 2021.
This item has attachments. 

  • Action Recommended:

    THAT Municipal Council receive the proposed resolutions as presented within the Shareholders Meeting Agenda; and

    FURTHER THAT Council authorize the Chief Administrative Officer who is delegated as the Shareholder representative to represent Municipal Council to support the proposed resolutions as presented in the Shareholders Meeting Agenda.

8.2
Memo from the Treasurer/Director of Corporate Services regarding the Cobourg Public Library Memorandum of Understanding.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the draft Memorandum of Understanding between the Town of Cobourg and the Cobourg Public Library; and

    FURTHER THAT Council authorize the Chief Administrative Officer to execute the MOU with the Cobourg Public Library.

8.3
Memo from the Treasurer/Director of Corporate Services, regarding the Northam Industrial Park – First Quarter 2021 Financial Report.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the First Quarter 2021 Northam Industrial Park Financial Report for information purposes.

8.4
Memo from the Treasurer/Director of Corporate Services regarding the Town of Cobourg Operating Budget Variance Report – Q1 2021.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the First Quarter 2021 Operating Budget Variance Report for information purposes.

8.5
Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer
 

  • Action Recommended:

    THAT Council receive the May 31, 2021 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

9.
PLANNING AND DEVELOPMENT SERVICES
 

9.1
Memo from Planner I- Development, regarding a Site Plan Approval Application - Temporary Sales Centre - Tribute Communities - North Side of Elgin St E and Brook Rd N, Cobourg.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and,

    FURTHER THAT Council authorize the preparation of By-law(s) to be endorsed and presented to Council to:

    1. authorize the Mayor and Municipal Clerk to execute a Development Agreement with Tribute (Cobourg) Limited and Lakefront Utility Services Inc. for the construction of a proposed temporary sales centre located on the north side of Elgin Street East, east of Brook Road North, subject to the finalization of details by municipal staff and external agencies; and,
    2. remove the Holding (H) Symbol from the subject lands.

9.2
Memo from the Director of Planning and Development, regarding a Draft Plan Approval Extension (Phase 1) – Villages of Central Park (Cobourg East Community).
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and,

    FURTHER THAT Council approve the request by The Planning Partnership on behalf of Tribute (Cobourg) Limited for a two (2) year extension to draft plan approval and associated conditions for Phase 1 of the Villages of Central Park subdivision generally located on the north side of Elgin Street East at Brook Road North, Cobourg, with a new expiry date of July 23, 2023.

9.3
Memo from Planner - I - Development, regarding, Site Plan Approval Submission - 420 Division Street, Cobourg - Residential Treatment Centre (2759655 Ontario Ltd. - Canadian Centre for Addictions).
This item has attachments. This item has conflict.

  • Councillor Brian Darling declared a conflict on this item. (I am a co-owner of a property within 120 m of the subject property.)
  • Councillor Emily Chorley declared a conflict on this item. (I am declaring a potential pecuniary interest on the application for site plan approval for 420 Division Street because my property lies within 120m of the subject property. This declaration is made under Section 5 of the Municipal Conflict of Interest Act, and I will not be participating in any discussion or vote related to this matter.)
  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and,

    FURTHER THAT Council authorize the preparation of By-law(s) to be endorsed and presented to Council to:

    1. authorize the Mayor and Municipal Clerk to execute a Development Agreement with 2759655 Ontario Ltd. for the proposed residential treatment centre located at 420 Division Street, Cobourg, subject to the finalization of details by municipal staff and external agencies, and
    2. remove the Holding (H) Symbol from the subject lands upon approval of Site Plan Application.

9.4
Memo from the Director of Planning and Development, regarding the Villages of Central Park (Cobourg East Community) – Tribute (Cobourg) Limited, Authorization of a Site Alteration Agreement.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and,

    FURTHER THAT Council authorize the preparation of a By-law to authorize the Mayor and Municipal Clerk to enter into a Site Alteration Agreement with Tribute (Cobourg) Limited to address all relevant municipal and agency requirements associated with the Stage 2 site alteration and earthworks program on the Villages of Central Park development site generally located at Brook Road North and Elgin Street East, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

9.5
Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding the Heritage Loan - 216 King Street West
This item has attachments. 

  • Action Recommended:

    THAT Council receive the memo from the Cobourg Heritage Advisory Committee in support of the heritage loan being advanced to the property owner at 216 King Street West, Cobourg. 

9.6
Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the appointment of Frieder Aldinger to the Municipal Land Inventory internal ad-hoc working group
This item has attachments. 

  • Action Recommended:

    THAT member, Frieder Aldinger, be appointed to sit on the Municipal Land Inventory ad-hoc  working group.

10.
PUBLIC WORKS SERVICES
 

10.1
Memo from the Manager, Environmental Services, regarding the Award of the SBR Expansion Contract CO-20-12 at Water Pollution Control Plant #2.
This item has attachments. 

  • Action Recommended:

    THAT Council approve the bid submitted by HIRA General Contractors for the Sequence Batch Reactor (SBR) Expansion Project at Water Pollution Control Plant #2 in the amount of $6,054,300.00 plus applicable HST to be funded by the approved Environmental Services Capital Budget. 

11.
PARKS AND RECREATION SERVICES
 

11.1
Memo from the Deputy Director of Community Services, regarding the Waterfront Operations Rates and Fees Schedule for the 2021 Season.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the suggested one (1) year 2021 Rate and User Fee Schedule for the Waterfront Operations Department of the Community Services Division; and, 

    FURTHER THAT Council authorize the preparation of a By-law to amend By-law No.046-2019 being a By-law to amend By-law No. 088-2017, being a by-law to adopt the Community Services Division Fees and Charges Schedule to amend the fees as proposed in the Staff report related to the Cobourg Waterfront.

11.2
Memo from the Deputy Director of Community Services, regarding the Waterfront Harbour Safety Manual for the Town of Cobourg.
This item has attachments. 

  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the Cobourg Harbourfront Safety Manual, and the Manual be posted physically on site at the Cobourg Marina, on the Town of Cobourg Web Site and that it be shared with all users at the Cobourg Harbour.

11.3
Cobourg Victoria Beach Update/Report - Verbal - Deputy Director, Community Services
 

  • Action Recommended:

    THAT Council receive the May 31, 2021 Victoria Beach Report/Update from the Deputy Director of Community Services for information purposes.

12.
PROTECTION SERVICES
 

12.1
Memo from the Chief Building Official, Building Department, regarding the Request for an Exemption to the Sign By-law – Rotary Club of Cobourg – COVID-19 Vaccination Lawn Signs
This item has attachments. 

  • Action Recommended:

    THAT Council receive this Report for information purposes; and,

    FURTHER THAT Council approve the Rotary Club of Cobourg’s request for an exemption to Sign By-law 96-2012 as amended to allow Cobourg residents to place 16” X 24” Rotary Club COVID-19 vaccination lawn signs on their private property to show the community that they have received their vaccination, with an expiry date of October 1, 2021; and,

    FURTHER THAT Council’s exemption approval is conditional on the Rotary Club of Cobourg ensuring that the lawn signs are removed from private properties in the Town of Cobourg following the aforementioned expiry date.

13.
ARTS CULTURE AND TOURISM SERVICES
 

14.
UNFINISHED BUSINESS
 

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.
COMMITTEE OF THE WHOLE OPEN FORUM
 

Members of the public wishing to provide verbal or written submissions can do so by contacting clerk@cobourg.ca. Written submissions can also be submitted using the eSCRIBE platform.

16.
ADJOURNMENT
 

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