The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, September 14, 2020

6:00 P.m. - 9:00 P.m.

Council Chambers, Victoria Hall, Cobourg

---

1.

CALL TO ORDER

2.

ADDITIONS TO THE AGENDA

3.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

4.

PRESENTATIONS

5.

DELEGATIONS

6.

DELEGATION ACTIONS

7.

GENERAL GOVERNMENT SERVICES

7.1

Memo from the Municipal Clerk/Manager of Legislative Services, regarding Diversity, Inclusion and Equity within the Town of Cobourg.

• Action Recommended:

  That Council receive the memo from the Municipal Clerk Manager of Legislative Services for information purposes; and
  
  FURTHER THAT Municipal Council on June 29, 2020 provided Staff with a direction to draft and present a Diversity, Equity and Inclusion Policy for the Town of Cobourg that will encourage, promote, and insist upon awareness, equality, and acceptance by all residents and Municipal Staff in the Corporation of the Town of Cobourg; and
  
  FURTHER THAT Staff recommend that the Municipal Council not only provide direction for a Diversity, Equity and Inclusion Policy, but that Council engage and establish a leadership approach in responding to a call for more municipal action on supporting diversity, inclusion and equity across the jurisdiction on the Town of Cobourg Community; and
  
  FURTHER THAT Council direct Staff to create supporting governance structures with internal and external stakeholders from the Black, Indigenous and People of Colour, women, people with disabilities, newcomers to Canada, the Lesbian, Gay, Bisexual, Trans, Queer, Two-Spirit, Intersex, and Asexual peoples, as well as those who identify as pansexual, questioning, non-binary, and other gender and sexual minorities (2SLGBTQIAP+) community and other visible minorities; in order to identify and develop priorities, strategies and initiatives to support the Equity, Diversity and Inclusion effort in the Town of Cobourg; and
  
  FURTHER THAT Council direct Staff to engage Cobourg’s diverse community to help create potential draft terms of reference to advise Council and make recommendations to provide a monitoring and measuring role to help ensure that the Town applies a diversity, equity and inclusion lens to its policies, services and programs; and
  
  FURTHER THAT Council direct Staff to make an application to join the Coalition of Inclusive Municipalities (CIM) as a commitment to investing time and resources toward creating a more welcoming and inclusive community in which the CIM network brings together municipalities that want to improve their policies against racism, discrimination, exclusion and intolerance and together, the municipalities undertake initiatives to eliminate all forms of discrimination with a view to building open and inclusive societies; and
  
  FURTHER THAT Council direct Staff to bring forward a report to a December Council Meeting or an earlier meeting presenting a status update on the recommendations approved and outlined within the Staff Report.

8.

PLANNING AND DEVELOPMENT SERVICES

8.1

Memo from the Director of Planning and Development, regarding an Application for Site Plan Approval: 114 Division Street, Cobourg.

• Action Recommended:

  THAT Council receive the memo from the Director of Planning and Development for information purposes; and
  
  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Her Majesty the Queen, in right of Canada represented by the Minister of Fisheries and Oceans, for the proposed re-development of the Canadian Coast Guard Search and Rescue station at 114 Division Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and

  
  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

8.2

Memo from the Director of Planning and Development, regarding an Application Site Plan Approval – Golden Plough Lodge 555 Courthouse Road and 983 Burnham Street, Cobourg

• Action Recommended:

  THAT Council receive the memo from the Director of Planning and Development for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with The Corporation of the County of Northumberland and Lakefront Utility Services Inc. for the proposed re-development of the Golden Plough Lodge at 555 Courthouse Road and 983 Burnham Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

8.3

Memo from the Director of Planning and Development, regarding an Clearance of Conditions - Draft Plan of Subdivision Pre-Servicing and Subdivision Agreement - Kingswood 425 & 425A King Street West, Cobourg.

• Action Recommended:

  THAT Council receive the memo from the Director of Planning and Development for information purposes; and
  
  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Mason Homes Limited for the 27-unit residential subdivision development located at 425 & 425A King Street East, subject to the finalization of details by municipal staff and partner review agencies.

9.

PUBLIC WORKS SERVICES

9.1

Memo from the Director of Public Works, regarding a process for implementing Poppies on Street Name Blades in the Town of Cobourg.

• Action Recommended:

  THAT Council receive the report from the Director of Public Works for information purposes; and

  FURTHER THAT Council request Staff to implement the process for the placement of poppies on the eight (8) Street Name Blades of the fallen soldiers in the Town of Cobourg.

• Motion to Amend

  THAT the following wording be added to the Action Recommended:

  FURTHER THAT the Town of Cobourg Municipal Naming Policy be amended to allow Poppies to be included on Street Name Blades as a Standard Practice.

• Action Recommended:

  THAT Council receive the report from the Director of Publics Works for information purposes; and 

  FURTHER THAT Council request Staff to implement the process for the placement of poppies on the eight (8) Street Name Blades of the fallen soldiers in the Town of Cobourg; and  

  FURTHER THAT the Town of Cobourg Naming Policy be amended to allow Poppies to be included on Street Name Blades as a Standard Practice. 

10.

PARKS AND RECREATION SERVICES

11.

PROTECTION SERVICES

12.

ARTS CULTURE AND TOURISM SERVICES

12.1

Notice of Motion, Councillor Adam Bureau, regarding Graffiti Art Installation in the Town of Cobourg.

• Action Recommended:

  WHEREAS the Town of Cobourg has increasingly have seen a spike in illegal Graffiti all over Cobourg on our walls, mailboxes and numerous other places and
  
  WHEREAS having a place where Graffiti Artists have a place to express their art work may curb the high costs of Cobourg tax payers and staff time to have to clean and repaint surfaces all over town and
  
  WHEREAS having a Graffiti wall installed in the Town of Cobourg not only will help curb illegal Graffiti but will also show how talented these Artists are and
  
  NOW THERE FOR IT BE RESOLVED that council direct staff to bring back to the 2021 budget deliberations a report for costing and possible locations in the town of Cobourg.

12.2

Correspondence from the Secretary of the Downtown Businesses Improvement Area Board of Management (DBIA) regarding a recommendation to extend the Municipally approved DBIA Area Patio's currently permitted in the Town of Cobourg municipal right-of-way.

• Action Recommended:

  THAT Council receive the recommendation from the Cobourg Downtown Businesses Improvement Area Board of Management (DBIA) for information purposes and endorse OR deny the Board's recommendation to extend the Patio deadline date for removal of all patios to November 30, 2020.

13.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

13.1

Municipal Council Unfinished/Outstanding Business Tracking Table

14.

COMMITTEE OF THE WHOLE OPEN FORUM

Open Forum provides an opportunity for the public to comment and ask questions on any matter of Municipal business. More details regarding Open Forum may be found under Section 33 of Procedural By-Law.

Due to the nature of an electronic meeting, members of the public wishing to provide input regarding an agenda item must pre-register by Monday, September 14, 2020 at 6:00 p.m. The Municipal Clerks Office will contact all registrants with confirmation and details.

If you do not wish to participate in the meeting but would like to participate in the Open Forum, you may send an email to: [e-mail] and the Municipal Clerks Office will circulate your email to Council and Staff and read the correspondence at the meeting. If you require more information, please contact [e-mail] or call -905-372-4301.

15.

ADJOURNMENT