The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

-
Council Chambers, Victoria Hall, Cobourg
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
  • eSCRIBE Contributor, eSCRIBE
Staff Present:
  • Ian Davey, Treasurer/Director of Corporate Services
  • Glenn McGlashon, Director of Planning and Devlopment
  • Laurie Wills, Director of Public Works
  • Dean Hustiwick, Director of Community Services
  • Brent Larmer, Municipal Clerk/Manager of Legisaltive Services
  • Krystal Christopher, Deputy Clerk
Staff Absent:
  • Tracey Vaughan, Chief Administrative Offcier

1.

His Worship Mayor Henderson called the Meeting to Order at 6:00 P.M.

2.

There were no Declarations of Pecuniary Interest Declared by Members of Council.

4.

5.

6.

7.

  • Moved byDeputy Mayor Suzanne Séguin

    That Council receive the memo from the Municipal Clerk Manager of Legislative Services for information purposes; and

    FURTHER THAT Municipal Council on June 29, 2020 provided Staff with a direction to draft and present a Diversity, Equity and Inclusion Policy for the Town of Cobourg that will encourage, promote, and insist upon awareness, equality, and acceptance by all residents and Municipal Staff in the Corporation of the Town of Cobourg; and

    FURTHER THAT Staff recommend that the Municipal Council not only provide direction for a Diversity, Equity and Inclusion Policy, but that Council engage and establish a leadership approach in responding to a call for more municipal action on supporting diversity, inclusion and equity across the jurisdiction on the Town of Cobourg Community; and

    FURTHER THAT Council direct Staff to create supporting governance structures with internal and external stakeholders from the Black, Indigenous and People of Colour, women, people with disabilities, newcomers to Canada, the Lesbian, Gay, Bisexual, Trans, Queer, Two-Spirit, Intersex, and Asexual peoples, as well as those who identify as pansexual, questioning, non-binary, and other gender and sexual minorities (2SLGBTQIAP+) community and other visible minorities; in order to identify and develop priorities, strategies and initiatives to support the Equity, Diversity and Inclusion effort in the Town of Cobourg; and

    FURTHER THAT Council direct Staff to engage Cobourg’s diverse community to help create potential draft terms of reference to advise Council and make recommendations to provide a monitoring and measuring role to help ensure that the Town applies a diversity, equity and inclusion lens to its policies, services and programs; and

    FURTHER THAT Council direct Staff to make an application to join the Coalition of Inclusive Municipalities (CIM) as a commitment to investing time and resources toward creating a more welcoming and inclusive community in which the CIM network brings together municipalities that want to improve their policies against racism, discrimination, exclusion and intolerance and together, the municipalities undertake initiatives to eliminate all forms of discrimination with a view to building open and inclusive societies; and

    FURTHER THAT Council direct Staff to bring forward a report to a December Council Meeting or an earlier meeting presenting a status update on the recommendations approved and outlined within the Staff Report.

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the memo from the Director of Planning and Development for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Her Majesty the Queen, in right of Canada represented by the Minister of Fisheries and Oceans, for the proposed re-development of the Canadian Coast Guard Search and Rescue station at 114 Division Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and


    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the memo from the Director of Planning and Development for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with The Corporation of the County of Northumberland and Lakefront Utility Services Inc. for the proposed re-development of the Golden Plough Lodge at 555 Courthouse Road and 983 Burnham Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the memo from the Director of Planning and Development for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Mason Homes Limited for the 27-unit residential subdivision development located at 425 & 425A King Street East, subject to the finalization of details by municipal staff and partner review agencies.

    Carried

9.

  • Moved byCouncillor Brian Darling

    THAT Council receive the report from the Director of Public Works for information purposes; and

    FURTHER THAT Council request Staff to implement the process for the placement of poppies on the eight (8) Street Name Blades of the fallen soldiers in the Town of Cobourg.

    Amended
  • Moved byCouncillor Emily Chorley

    THAT the following wording be added to the Action Recommended:

    FURTHER THAT the Town of Cobourg Municipal Naming Policy be amended to allow Poppies to be included on Street Name Blades as a Standard Practice.

    Carried
  • Moved byCouncillor Brian Darling

    THAT Council receive the report from the Director of Publics Works for information purposes; and 

    FURTHER THAT Council request Staff to implement the process for the placement of poppies on the eight (8) Street Name Blades of the fallen soldiers in the Town of Cobourg; and  

    FURTHER THAT the Town of Cobourg Naming Policy be amended to allow Poppies to be included on Street Name Blades as a Standard Practice. 

    Carried

10.

11.

12.

  • Moved byCouncillor Adam Bureau

    WHEREAS the Town of Cobourg has increasingly have seen a spike in illegal Graffiti all over Cobourg on our walls, mailboxes and numerous other places and

    WHEREAS having a place where Graffiti Artists have a place to express their art work may curb the high costs of Cobourg tax payers and staff time to have to clean and repaint surfaces all over town and

    WHEREAS having a Graffiti wall installed in the Town of Cobourg not only will help curb illegal Graffiti but will also show how talented these Artists are and

    NOW THERE FOR IT BE RESOLVED that council direct staff to bring back to the 2021 budget deliberations a report for costing and possible locations in the town of Cobourg.

    Amended
  • Moved byDeputy Mayor Suzanne Séguin

    THAT the action recommended be referred to after the 2021 Municipal Budget with a Staff Report for to be presented to Council in Spring 2021.

    Defeated
  • THAT the following wording be included in the action recommended:

    and options for partnership development with arts based organizations, the availability of any potential grants/arts based funding that may alleviate any pressure on the Town's budget, as well as any by-law changes that may need to be considered by Council. 

    Carried
  • Moved byCouncillor Adam Bureau

    WHEREAS the Town of Cobourg has increasingly have seen a spike in illegal Graffiti all over Cobourg on our walls, mailboxes and numerous other places and

    WHEREAS having a place where Graffiti Artists have a place to express their art work may curb the high costs of Cobourg tax payers and staff time to have to clean and repaint surfaces all over town and

    WHEREAS having a Graffiti wall installed in the Town of Cobourg not only will help curb illegal Graffiti but will also show how talented these Artists are and

    NOW THERE FOR IT BE RESOLVED that council direct staff to bring back to the 2021 budget deliberations a report for costing and possible locations in the town of Cobourg; and options for partnership development with arts based organizations, the availability of any potential grants/arts based funding that may alleviate any pressure on the Town's budget, as well as any by-law changes that may need to be considered by Council. 

    Carried
  • Moved byCouncillor Adam Bureau

    THAT Council receive the recommendation from the Cobourg Downtown Businesses Improvement Area Board of Management (DBIA) for information purposes and endorse OR deny the Board's recommendation to extend the Patio deadline date for removal of all patios to November 30, 2020.

    Carried

14.

15.

THAT the Meeting Adjourn (8:21 P.M)