Downtown Business Improvement Area Board of Management

Thursday, November 05, 2020

8:30 A.m. - 10:30 A.m.

Electronic Participation

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1.

CALL TO ORDER

2.

APPROVAL/ADDITIONS TO THE AGENDA

• Action Recommended:

  THAT the Agenda dated  XXX, XX, 2020 be approved as presented/amended. 

3.

DECLARATIONS OF INTEREST BY MEMBERS

4.

ADOPTION OF MINUTES

Meeting minutes dated October 1st, 2020

• Action Recommended:

  THAT the minutes dated OCT, 01, 2020 be adopted as presented/amended.

5.

DELEGATIONS/PRESENTATIONS

6.

COMMUNICATIONS/CORRESPONDENCE

7.

BUSINESS ARISING FROM THE MINUTES

8.

STRATEGIC PLANNING COMMITTEE REPORTS

8.1

SUSTAINABILITY - EXECUTIVE - E.COTTON/J.DREYER/L.TROZZOLO

1. J. Dreyer - Letter of Resignation 
2. Nominations for Vice - Chair Portfolio
3. Closed Session (if applicable) Refer to Section 10
4. Signing Authority Change
5. Board Rearragement
6. Sustainability Work Plan
7. Treasurer Report - L. Trozzolo
   1. Balance Sheet as of September 30, 2020
   2. Income Statement as of September 30, 2020

 

• Action Recommended:

  THAT the DBIA Board of Management accept with regrets the resignation of J. Dreyer as DBIA Vice - Chair, 

  FURTHER THAT the DBIA Board of Management provide notice to the Town of Cobourg Council of this resignation.  

• Action Recommended:

  THAT the DBIA Board of Management approve the sustainability work plan, 

  FURTHER THAT the DBIA Board of Management direct the recording secretary to include on the Annual General Meeting Agenda. 

• Action Recommended:

  THAT the DBIA Board of Management accept the Balance Sheet and Income Statement dated September 30th, 2020

• Action Recommended:

  THAT the DBIA Board of Management approve the proposed 2021 board meeting schedule, 

  FURTHER THAT the DBIA Board of Management direct the recording secretary to include in the 2020 Annual General Meeting agenda.  

8.2

MARKETING AND COMMUNICATIONS - A. DA SILVA

8.3

ACTIVATION AND EVENTS

8.4

MEMBERSHIP AND PARTNERSHIP - J. FITZGERALD

8.5

BEAUTIFICATION AND MAINTENANCE - J. POWELL 

1. Beautification Report 
2. Holiday Light installation quote
3. Windrow Discussion

• Action Recommended:

  THAT the DBIA Board of Management approve the increase of weed spraying to support the Town of Cobourg 2021 Public Works budget request. 

• Action Recommended:

  THAT the DBIA Board of Management approve the cost of XXXX for the installation of holiday lighting and XXXX for extension cords and for new string lights for the 2020 holiday season. 

8.6

DBIA COORDINATOR REPORT - T. GAINFORTH

1. Coordinator Report for November
2. Social Media Content Calendar
3. Social Media Analytics 

9.

COUNCIL ANNOUNCEMENTS

9.1

Deputy Mayor S. Seguin

9.2

Councillor A. Bureau

10.

CLOSED SESSION (if applicable) 

• Action Recommended:

  THAT the DBIA Board of Management meet in closed session in accordance with Section 239 of the Municipal Act S. O. 2001 regarding:

  s.239 (2) (b): Personal matters about an identifiable individual including municipal or local board employees.

11.

NEW BUSINESS

12.

ADJOURNMENT