Downtown Business Improvement Area Board of ManagementThursday, November 05, 2020 8:30 A.m. - 10:30 A.m.Electronic Participation 1.CALL TO ORDER Public Comments: 2.APPROVAL/ADDITIONS TO THE AGENDA Public Comments: Action Recommended: THAT the Agenda dated XXX, XX, 2020 be approved as presented/amended. 3.DECLARATIONS OF INTEREST BY MEMBERS Public Comments: 4.ADOPTION OF MINUTES Attachments | Public Comments1.DBIA Board of Management - 01 Oct 2020.pdfMeeting minutes dated October 1st, 2020Action Recommended: THAT the minutes dated OCT, 01, 2020 be adopted as presented/amended.5.DELEGATIONS/PRESENTATIONS Public Comments: 6.COMMUNICATIONS/CORRESPONDENCE Public Comments: 7.BUSINESS ARISING FROM THE MINUTES Public Comments: 8.STRATEGIC PLANNING COMMITTEE REPORTS Public Comments: 8.1SUSTAINABILITY - EXECUTIVE - E.COTTON/J.DREYER/L.TROZZOLO Attachments | Public Comments1.DBIA- Resignation Letter J.Dreyer.pdf2.SUSTAINABILITY - Strategic Plan Workbook Template.pdf3.DBIA Board of Management 2021 Regular Board Meeting Schedule.pdf4.DBIA Balance Sept 30 2020.pdf5.DBIA Income Stmt Sept 2020.pdf J. Dreyer - Letter of Resignation Nominations for Vice - Chair Portfolio Closed Session (if applicable) Refer to Section 10 Signing Authority Change Board Rearragement Sustainability Work Plan Treasurer Report - L. Trozzolo Balance Sheet as of September 30, 2020 Income Statement as of September 30, 2020 Action Recommended: THAT the DBIA Board of Management accept with regrets the resignation of J. Dreyer as DBIA Vice - Chair, FURTHER THAT the DBIA Board of Management provide notice to the Town of Cobourg Council of this resignation. Action Recommended: THAT the DBIA Board of Management approve the sustainability work plan, FURTHER THAT the DBIA Board of Management direct the recording secretary to include on the Annual General Meeting Agenda. Action Recommended: THAT the DBIA Board of Management accept the Balance Sheet and Income Statement dated September 30th, 2020Action Recommended: THAT the DBIA Board of Management approve the proposed 2021 board meeting schedule, FURTHER THAT the DBIA Board of Management direct the recording secretary to include in the 2020 Annual General Meeting agenda. 8.2MARKETING AND COMMUNICATIONS - A. DA SILVA Public Comments: 8.3ACTIVATION AND EVENTS Public Comments: 8.4MEMBERSHIP AND PARTNERSHIP - J. FITZGERALD Attachments | Public Comments1.DBIA October 2020 Newsletter-1.pdf8.5BEAUTIFICATION AND MAINTENANCE - J. POWELL Attachments | Public Comments1.November 2020 Beautification Report.pdf2.2020 Holiday Season Streetlight Decor.pdf3.Downtown Christmas Light Installation and Removal Quote.pdf Beautification Report Holiday Light installation quote Windrow Discussion Action Recommended: THAT the DBIA Board of Management approve the increase of weed spraying to support the Town of Cobourg 2021 Public Works budget request. Action Recommended: THAT the DBIA Board of Management approve the cost of XXXX for the installation of holiday lighting and XXXX for extension cords and for new string lights for the 2020 holiday season. 8.6DBIA COORDINATOR REPORT - T. GAINFORTH Attachments | Public Comments1.Coordinator Report November 2020.pdf2.Social Media November.pdf3.IMG_1874.pdf4.IMG_1875.pdf5.IMG_1877.pdf Coordinator Report for November Social Media Content Calendar Social Media Analytics 9.COUNCIL ANNOUNCEMENTS Public Comments: 9.1Deputy Mayor S. Seguin Public Comments: 9.2Councillor A. Bureau Public Comments: 10.CLOSED SESSION (if applicable) Public Comments: Action Recommended: THAT the DBIA Board of Management meet in closed session in accordance with Section 239 of the Municipal Act S. O. 2001 regarding: s.239 (2) (b): Personal matters about an identifiable individual including municipal or local board employees.11.NEW BUSINESS Public Comments: 12.ADJOURNMENT Public Comments: No Item Selected Attachments test (0) | Public Comments (0)This item has no attachments1.DBIA Board of Management - 01 Oct 2020.pdf1.DBIA- Resignation Letter J.Dreyer.pdf2.SUSTAINABILITY - Strategic Plan Workbook Template.pdf3.DBIA Board of Management 2021 Regular Board Meeting Schedule.pdf4.DBIA Balance Sept 30 2020.pdf5.DBIA Income Stmt Sept 2020.pdf1.DBIA October 2020 Newsletter-1.pdf1.Coordinator Report November 2020.pdf2.Social Media November.pdf3.IMG_1874.pdf4.IMG_1875.pdf5.IMG_1877.pdf1.November 2020 Beautification Report.pdf2.2020 Holiday Season Streetlight Decor.pdf3.Downtown Christmas Light Installation and Removal Quote.pdfThis item has no public comment