The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

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Electronic Participation

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. All Members of Staff will be participating via electronic attendance and delegations will be heard via electronic participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 

1.
CALL TO ORDER
  

2.
TRADITIONAL LAND ACKNOWLEDGEMENT
  

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.
ADDITIONS TO THE AGENDA
  

3.1
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2021-038) 18 King Street East, Cobourg.
  

3.2
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg.
  

3.3
Memo from the Deputy Director, Community Services, regarding the Monks Cove Restoration Work, Temporary Repair and Design.
  

3.4
Memo from the Director of Public Works, regarding the Parking Rate Increase Proposal - Update.
  

3.5
Memo from the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding the Tannery Secondary Plan.
  

3.6
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding a Climate Change Adaptation Plan.
  

  • Action Recommended:

    THAT the matters be added to the Agenda. 

4.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST
  

5.
PRESENTATIONS
  

6.
DELEGATIONS
  

7.
DELEGATION ACTIONS
  

8.
GENERAL GOVERNMENT SERVICES
  

9.
PLANNING AND DEVELOPMENT SERVICES
  

9.1
Memo form the Acting Director of Planning & Development, regarding the Habitat for Humanity Request for Land at Daintry Crescent
This item has attachments.  

  • Action Recommended:

    THAT Council receive this Report for information purposes; and,

    FURTHER THAT Council direct staff to declare portions of the municipal lands west of 600 Daintry Crescent as surplus; and,

    FURTHER THAT Council direct staff to negotiate with Habitat for Humanity Northumberland for their acquisition of the lot for affordable housing purposes after seeking a Minor Variance to permit a new single-detached dwelling.

9.2
Memo from the Acting Director of Planning & Development, regarding the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project (CO-21-30 CAO-PDD)
This item has attachments.  

  • Action Recommended:

    THAT Council award RFP Contract CO-21-30-CAO-PDD to Intelligent Futures for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project in the amount of $239,500.00 + HST

    AND FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Intelligent Futures to complete the ICSP/GDS/CEFFS project.

9.3
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding the addition of James Cunningham House to the Cobourg Heritage Registry List.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the motion from the Cobourg Heritage Advisory Committee for information regarding support for the addition of the James Cunningham House to the Cobourg Heritage Registry list, municipally known as 7949 County Road 2.

9.4
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application  (HP-2021-038) 18 King Street East, Cobourg.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the recommendation from the Cobourg Heritage Advisory Committee and approve Heritage Permit Application HP-2021-038 as submitted by Andrew Smith Building Design Inc. on behalf of Alonim Apartments Inc. to permit various alterations to the existing mixed-use building at 18 King Street East be approved, subject to the finalization of details with Planning and Heritage Staff; and 

    FURTHER THAT Council receive and consider the CHAC request that the applicant replace the heritage windows on the south side only with either existing heritage reclaimed windows or replication of fig #3 shown in the attached report.

9.5
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg. 
This item has attachments.  

  • Action Recommended:

    THAT, Council receive the recommendation from the Cobourg Heritage Advisory Committee recommending that Heritage Permit Application HP-2020-037 be refused and not be approved as submitted by Laurel Baker on behalf of Mike Clark to permit the demolition of a residential structure at 93 Albert Street, Cobourg.

10.
PUBLIC WORKS SERVICES
  

10.1
Memo form the Director of Public Works regarding the Transit Fare Increase Proposal
This item has attachments.  

  • Action Recommended:

    THAT Council direct Staff to implement the proposed transit fare increases effective January 1, 2022.

10.2
Memo from the Manager, Roads/Sewers, Public Works, regarding the Replacement Combination Snowplow/Dump Truck – Slide In Spreader Award
This item has attachments.  

  • Action Recommended:

    THAT Council approve the bid of $93,696.94 (price includes non-refundable HST), submitted by Joe Johnson Equipment Inc.

10.3
Memo from the Director of Public Works, regarding the Parking Rate Increase Proposal - Update.
This item has attachments.  

  • Action Recommended:

    THAT Council receive this report for information purposes and defer further discussions on the parking rate increase proposal to the January 24th Committee of the Whole meeting.

11.
PARKS AND RECREATION SERVICES
  

11.1
Memo from the Deputy Director, Community Services, regarding the Shore Protection Improvements at Fuel Dock, Harbour Infrastructure Repair
This item has attachments.  

  • Action Recommended:

    THAT Council accept this report for information purposes and award the design of the fuel dock repairs in the amount of $ 14,500 plus HST to Shoreplan Engineering; and

    FURTHER THAT the costs be included in the approved Harbour Repair design contingency.

11.2
Memo from the Assistant Manager, Waterfront Operations, regarding the Waterfront Operations Rates and Fees Schedule for the 2022 Season
This item has attachments.  

  • Action Recommended:

    THAT Council approve the suggested one-year 2022 Rate and User Fee Schedule for the Waterfront Operations Department of the Community Services Division; and

    FURTHER THAT Council direct staff to evaluate the Rates and Fees schedule in the fall of each season and consider the results of the User Fee Analysis when completing the annual budget.

11.3
Memo from the Deputy Director, Community Services, regarding the Monks Cove Restoration Work, Temporary Repair and Design.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the Staff Report  for information purposes; and

    FURTHER THAT Council approve Shoreplan Engineering to complete the design and tender document of the 2022 Monk’s Cove retaining wall repairs at an upset cost of $10,000.

12.
PROTECTION SERVICES
  

13.
ARTS CULTURE AND TOURISM SERVICES
  

13.1
Memo from the Deputy Director, Community Services, regarding the Summer 2021 Pop-Ups at the Harbour and Pop-Ups at the Beach Update
This item has attachments.  

  • Action Recommended:

    THAT Council accept this report for information purposes as an update to the Pop-Ups at the Waterfront, Summer 2021.  

13.2
Memo from the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding the Tannery Secondary Plan.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the recommendation from the Sustainability and Climate Emergency Advisory Committee regarding the Tannery District Secondary Plan. 

13.3
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding a Climate Change Adaptation Plan.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the recommendation from the Sustainability and Climate Emergency Advisory Committee regarding the development of a Climate Change Adaptation Plan.

14.
UNFINISHED BUSINESS
  

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.
COMMITTEE OF THE WHOLE OPEN FORUM
  

Members of the public wishing to provide verbal or written submissions can do so by contacting clerk@cobourg.ca. Written submissions can also be submitted using the eSCRIBE platform

16.
ADJOURNMENT
  

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