The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

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Council Chambers, Victoria Hall, Cobourg

1.

2.

3.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on August 31, 2020.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on August 31, 2020. 

6.

8.

9.

9.1

  • Action Recommended:

    THAT Council receive the notes of the Committee of the Whole meeting held on September 14,  2020 for information purposes.

9.2

9.3

9.4

9.5

10.

10.1

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 14, 2020 Council considered a memo from the Municipal Clerk/Manager of Legislative Services regarding Diversity, Inclusion and Equity within the Town of Cobourg; and

    FURTHER THAT Municipal Council on June 29, 2020 provided Staff with a direction to draft and present a Diversity, Equity and Inclusion Policy for the Town of Cobourg that will encourage, promote, and insist upon awareness, equality, and acceptance by all residents and Municipal Staff in the Corporation of the Town of Cobourg; and

    FURTHER THAT Staff recommend that the Municipal Council not only provide direction for a Diversity, Equity and Inclusion Policy, but that Council engage and establish a leadership approach in responding to a call for more municipal action on supporting diversity, inclusion and equity across the jurisdiction on the Town of Cobourg Community;

    NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to create supporting governance structures with internal and external stakeholders from the Black, Indigenous and People of Colour, women, people with disabilities, newcomers to Canada, the Lesbian, Gay, Bisexual, Trans, Queer, Two-Spirit, Intersex, and Asexual peoples, as well as those who identify as pansexual, questioning, non-binary, and other gender and sexual minorities (2SLGBTQIAP+) community and other visible minorities; in order to identify and develop priorities, strategies and initiatives to support the Equity, Diversity and Inclusion effort in the Town of Cobourg; and

    FURTHER THAT Council direct Staff to engage Cobourg’s diverse community to help create potential draft terms of reference to advise Council and make recommendations to provide a monitoring and measuring role to help ensure that the Town applies a diversity, equity and inclusion lens to its policies, services and programs; and

    FURTHER THAT Council direct Staff to make an application to join the Coalition of Inclusive Municipalities (CIM) as a commitment to investing time and resources toward creating a more welcoming and inclusive community in which the CIM network brings together municipalities that want to improve their policies against racism, discrimination, exclusion and intolerance and together, the municipalities undertake initiatives to eliminate all forms of discrimination with a view to building open and inclusive societies; and

    FURTHER THAT Council direct Staff to bring forward a report to a December Council Meeting or an earlier meeting presenting a status update on the recommendations approved and outlined within the Staff Report. 

     

10.2

10.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 14, 2020 Council considered a memo from the Director of Public Works, regarding a process for implementing Poppies on Street Name Blades in the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council request Staff to implement the process for the placement of poppies on the eight (8) Street Name Blades within the Town of Cobourg named in commemoration of fallen soldiers and veterans; and

    FURTHER THAT the Town of Cobourg Municipal Naming Policy be amended to allow Poppies to be included on Street Name Blades as a Standard Practice.

10.4

10.5

10.6

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 14, 2020 Council considered a Notice of Motion from Councillor Adam Bureau, regarding a Graffiti Art Installation in the Town of Cobourg; and

    FURTHER THAT the Town of Cobourg has increasingly have seen a spike in illegal Graffiti all over Cobourg on our walls, mailboxes and numerous other places; and

    FURTHER THAT having a place where Graffiti Artists have a place to express their art work may curb the high costs of Cobourg tax payers and staff time to have to clean and repaint surfaces all over town and

    FURTHER THAT having a Graffiti wall installed in the Town of Cobourg not only will help curb illegal Graffiti but will also show how talented these Artists are; and

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to bring back to the 2021 budget deliberations a report for costing and possible locations and options for partnership development with arts-based organizations, the availability of any potential grants/arts-based funding that may alleviate any pressure on the town’s budget, as well as any by-law changes that may need to be considered by Council.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 14, 2020 Council considered a motion from the Downtown Businesses Improvement Area Board of Management (DBIA) regarding a DBIA recommendation to extend the DBIA Area Outdoor Patio licenses within the Town of Cobourg Municipal Right-of-Way;

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the Downtown Business Improvement Areas Board of Management (DBIA) recommendation to extend the Outdoor Patio By-law deadline date for removal of Outdoor Patios to November 30, 2020

11.

11.1

  • Action Recommended:

    THAT Council adopt By-law No.053-2020, being a By-law to appoint Tracey Vaughan as Chief Administrative Officer for the Town of Cobourg.

  • Action Recommended:

    THAT Council adopt By-law No.054-2020, being a By-law to appoint Krystal Christopher as Deputy Clerk for the Town of Cobourg.  

11.2

  • Action Recommended:

    THAT Council adopt By-law No.055-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with Her Majesty the Queen, in right of Canada represented by the Minister of Fisheries and Oceans, Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg for the re-development of the existing Canadian Coast Guard Search and Rescue station at 114 Division Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

  • Action Recommended:

    THAT Council adopt By-law No.056-2020, being a By-law to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (Canadian Coast Guard Search & Rescue, 114 Division Street, Cobourg). 

  • Action Recommended:

    THAT Council adopt By-law No.057-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with the Corporation of the County of Northumberland, Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg for the redevelopment of the existing Golden Plough Lodge long term care home at 555 Courthouse Road and 983 Burnham Street, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

  • Action Recommended:

    THAT Council adopt By-law No.058-2020, being a By-law to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (Golden Plough Lodge, 555 Courthouse Road & 983 Burnham Street, Cobourg).

  • Action Recommended:

    THAT Council adopt By-law No.059-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a PreServicing Agreement and Subdivision Agreement with Mason Homes Limited for a residential subdivision development consisting of 27 townhouse dwelling units, subject to the finalization of details by municipal staff and applicable agencies. 

11.3

11.4

11.5

11.6

11.7

THAT the following bylaw(s) be passed:

  1. Bylaw 053-2020 being a by-law to Appoint a Chief Administrative Officer for the Town of Cobourg;
  2. Bylaw 054-2020 being a by-law to appoint a Deputy Clerk for the Town of Cobourg;
  3. Bylaw 055-2020 being a by-law to Authorize Execution of a Development Agreement with her Majesty the Queen, in Right of Canada represented by the Minister of Fisheries and Oceans, Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg. (114 Division Street, Cobourg);
  4. Bylaw 056-2020 being a by-law to amend Zoning By-Law Number 85-2003 (Canadian Coast Guard Search & Rescue, 114 Division Street, Cobourg);
  5. Bylaw 057-2020 being a by-law to authorize Execution of a Development Agreement with the Corporation of the County of Northumberland, Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg. (555 Courthouse Road And 983 Burnham Street, Cobourg);
  6. Bylaw 058-2020 being a by-law to amend Zoning By-Law Number 85-2003 (Golden Plough Lodge, 555 Courthouse Road & 983 Burnham Street, Cobourg); and
  7. Bylaw 059-2020 being a by-law to authorize Execution of a Pre-Servicing Agreement and Subdivision Agreement with Mason Homes Limited and the Corporation of the Town of Cobourg. (425 & 425a King Street East – Kingswood, Cobourg).

     

  • Action Recommended:

    THAT leave be granted to introduce bylaws 053-2020 to 059-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

12.

14.

  • Action Recommended:

    THAT Council receive the correspondence from Wayne Parsons and send to Municipal Staff for comment and review. 

  • Action Recommended:

    THAT Council receive the Notice form the County of Northumberland for information purposes.

15.

16.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

17.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

18.

18.1

  • Action Recommended:

    THAT Council meet in Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, regarding, 

    1. Section 239 (2)(b) Personal matters about an identifiable individual, including municipal or local board employees.   - Personnel Matter, Human Resources. 
    2. Section 239 (2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board. - Northam Industrial Park - Potential Lease Agreement.  

19.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 060-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on Monday September 21, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

20.

No Item Selected