The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, June 21, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employees - Employee Pulse Survey Results

3.

TRADITIONAL LAND ACKNOWLEDGMENT STATEMENT

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Director, Public Works, regarding the Unfinished Business item: Wheels Transit Options for Boarding/Disembarking

4.2

Memo from the Secretary of the Accessibility Advisory Committee, regarding the endorsement of the Town of Cobourg Accessible Public Transportation WHEELS Policy.

4.3

Memo from the Secretary of the Accessibility Advisory Committee, regarding the endorsement of the Town of Cobourg Accessible Public Transit WHEELS Application Form.

4.4

Memo from the Secretary of the Equity, Diversity and Inclusion (EDI) Advisory Committee, regarding the EDI Advisory Committee 2021 Work Plan.

4.5

Memo from the Secretary, Sustainability and Climate Emergency Advisory Committee, regarding the installation of Electric Vehicle Charging Stations.

4.6

Memo from the Secretary of the Equity, Diversity and Inclusion Committee regarding support for Bill C-6 An Act to amend the Criminal Code (Conversion Therapy)

• Action Recommended:

  THAT the matters be added to the Agenda.

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Dan Campbell Senior Project Manager, Associate Partner / Infrastructure – Municipal Engineering, CIMA+, on behalf of Lakefront Utilities Services Inc. regarding the Cobourg Drinking Water System Master Plan.

6.2

Oscar Poloni, Office Managing Partner, KPMG, regarding the Organizational Review Introductory Presentation to Municipal Council.

7.

DELEGATIONS

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Treasurer / Director of Corporate Services, regarding the Partial Deferral of Development Charges

• Action Recommended:

  THAT Council authorize the preparation of By-Laws authorizing the Mayor and Municipal Clerk to enter into agreements with the owners of 1860 Stanton Road, Cobourg and 1963 Workman Road, Cobourg for the deferral of development charges in the amount of $9,974; and 

  FURTHER THAT a copy of the agreements be registered on legal title of the properties such that the deferred amount will be collected from the owners of these properties at such time as the municipal services of water, wastewater and stormwater are provided to these properties.

9.2

Memo from the Accessibility Coordinator regarding the EDI Strategy – Hosting Public Forums and Town Halls

• Action Recommended:

  THAT Council receive this report for information purposes; and

  FURTHER THAT Council approve the facilitation of public forums and town halls to help create the Equity, Diversity, and Inclusion Strategy for the Town of Cobourg, according to Ontario Health Guidelines for COVID-19; and

  FURTHER THAT Council members from the Equity, Diversity, and Inclusion Advisory Committee participate as moderators and hosts alongside the Accessibility Coordinator, when available.

9.3

Memo from the Chief Administrative Officer regarding the Service Delivery Report – Quarterly Review

• Action Recommended:

  THATCouncil receive the Service Delivery Review Report quarterly review from the Chief Administrative Office for information purposes.

9.4

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the June 21, 2021 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Director, Planning & Development Division, regarding the Affordable & Rental Housing Community Improvement Plan (CIP) Implementation Plan 2021

• Action Recommended:

  THAT Council receive this Staff Report for information purposes; and,

  FURTHER THAT Council approve the Implementation Plan as outlined in the Staff Report and pursuant to the Affordable & Rental Housing Community Improvement Plan (CIP) and direct staff to initiate the CIP Implementation Plan for the 2021 budget year; and,

  FURTHER THAT Council approve of the establishment of an internal ad-hoc working group comprised of:

  1. Coordinator of Planning & Development Services;
  2. One (1) member of the Planning & Development Advisory Committee;
  3. One (1) member of the Northumberland Affordable Housing Committee;
  4. Director of Corporate Services/Treasurer (or designate);
  5. Director of Planning & Development (or designate);
  6. Northumberland County Housing Services Manager (or designate)

      

  with other technical staff support being made available to the group as a resource on an as-needed basis (ie. administrative, planning, GIS, etc.).

10.2

Memo from Planner I – Development, regarding the Site Plan Application Submission – 274 King Street East, Cobourg – Four-plex Residential Development

• Action Recommended:

  THAT the Staff Report and Site Plan Application Submission be received by Council; and,

  FURTHER THAT the application be referred to the Planning Department for a report

10.3

Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 174 Bagot Street- HP-2021-016 - Corporate Services-070-21

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Cobourg Heritage Advisory Committee for information purposes and grant Heritage Permit Application HP-2021-016, submitted by Erika and Scott Osmond to permit a railing and floor board replacement of a second floor balcony/terrace at 174 Bagot Street, Cobourg, subject to the finalization of details by Heritage and Planning.

10.4

Memo from Planner I – Development, regarding the Application for Zoning By-law Amendment, Marshall Homes (Cobourg) Ltd. – 160 Densmore Road, Cobourg, (North-east Corner of Densmore Road and Birchwood Trail)

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and,

  FURTHER THAT the Zoning By-law Amendment Application be referred to the Planning Department for a report and that the notice requirements of the Planning Act, R.S.O. 1990, c.P. 13, as amended, and the Municipality be implemented, including the scheduling of a Public Meeting.

10.5

Memo from Planner I -Development, regarding a Site Plan Application Submission - 1043 Division Street, Cobourg - Gas Station

• Action Recommended:

  THAT the Staff Report and application be received by Council; and,

  THAT the application be referred to the Planning Department for a report.

10.6

Memo from the Secretary of the Equity, Diversity and Inclusion Committee regarding support for Bill C-6 An Act to amend the Criminal Code (Conversion Therapy)

• Action Recommended:

  THAT Council this receive the recommendation from the Equity, Diversity and Inclusion Committee for the motion and the letter of support be sent to all municipalities in the County of Northumberland, Phillip Lawrence Member of Federal Parliament for Northumberland—Peterborough South and David Piccini, Member of Provincial Parliament for Northumberland-Peterborough South, and all other municipalities in Ontario.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director, Public Works, regarding the Additional Budget Approval – Massey Creek Flood Reduction Environmental Assessment Amendment

• Action Recommended:

  THAT Council approve an additional $20,000 towards the Engineering Special Project: Massey Creek Flood Reduction Environmental Assessment Amendment; and

  FURTHER THAT a total budget of $25,000 to amend the Massey Creek Flood Reduction Environmental Assessment be funded by the Lucas Point Reserve as the study is a requirement for the design of a future capital project, being the construction of the flood reduction diversion channel which will open up development lands in the Lucas Point Industrial Park.

11.2

Memo from the Director, Public Works, regarding the Award of Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements Contract

• Action Recommended:

  THAT Council award (LUSI) contract WC2021-18 Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements to Behan Construction Limited for the Town of Cobourg contribution to the project in the amount of $606,966.91 excluding HST.

11.3

Memo from the Manager, Environmental Services, regarding the Award of Contract CO-21-07 ENV, Anaerobic Digester Clean Out at Water Pollution Control Plant #1 (WPCP#1).

• Action Recommended:

  THAT Council award the Tender Contract CO-21-07 ENV to Terrapure Environmental at a cost of $65,533.00 including non-refundable HST, for the Digester Cleanout at Water Pollution Control Plant #1.

11.4

Memo from the Manager, Roads/Sewers, regarding the Replace Combination Snow Plow/Dump Truck – Cab & Chassis Award

• Action Recommended:

  THAT Council award the Tender Contract CO-21-14 PWD, for the Cab & Chassis Award to Cornwall Freightliner in the amount of $113,185.61 including non-refundable HST.

11.5

Memo from the Director, Public Works, regarding the creation of a Roads Capital Reserve Fund.

• Action Recommended:

  THAT Council authorize Municipal Staff to establish a new roads capital reserve account; and,

  FURTHER THAT Council commit the reserve funds only to road capital works projects.

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Assistant Manager, Waterfront Operations, regarding the amendment to By-Law No. 022-2016 – Fish Cleaning on Municipally owned Property. 

• Action Recommended:

  THAT Council support and endorse the Amendment to By Law No. 022-2016 which would prohibit the cleaning and disposal of waste from preparing fish on Municipal property;

  FURTHER THAT the Amendment of By Law No. 022-2016 shall govern Waterfront Grounds and Infrastructure, Municipal Parks, Properties and Bridges.

12.2

Cobourg Victoria Beach Update/Report - Verbal - Deputy Director, Community Services.

• Action Recommended:

  THAT Council receive the June 21, 2021 Victoria Beach Report/Update from the Deputy Director of Community Services for information purposes.

13.

PROTECTION SERVICES

13.1

Memo from the Accessibility Coordinator regarding National AccessAbility Awareness Week 2021 Final Overview

• Action Recommended:

  THAT Council accept and receive the Staff Report from the Accessibility Coordinator for information purposes.

13.2

Memo from the Recording Secretary, Accessibility Advisory Committee regarding the supply and install of a Winch System for the WHEELS backup bus.

• Action Recommended:

  THAT Council receive the recommendation from the Accessibility Advisory Committee to approve a budget of $6,000 for the supply and install of a winch system for the WHEELS back-up bus to be funded by the Phase 3 Safe Restart Program funding, if applicable.

13.3

Memo from the Secretary of the Accessibility Advisory Committee, regarding the endorsement of the Town of Cobourg Accessible Public Transportation WHEELS Policy.

• Action Recommended:

  THAT Council receive the recommendation from the Accessibility Advisory Committee for Council to adopt the WHEELS Policy.

13.4

Memo from the Secretary of the Accessibility Advisory Committee, regarding the endorsement of the Town of Cobourg Accessible Public Transit WHEELS Application Form.

• Action Recommended:

  THAT Council receive the recommendation from the Accessibility Advisory Committee for Council to adopt the Town of Cobourg WHEELS Application Form. 

13.5

Memo from the Director, Public Works, regarding the Unfinished Business item: Wheels Transit Options for Boarding/Disembarking.

• Action Recommended:

  THAT Council approve the new Wheels Specialized Transportation Service Policies and Procedures,

  AND FURTHER THAT Council direct Staff to purchase a second winch system for the back up Wheels bus in the amount of $6,000.

14.

ARTS CULTURE AND TOURISM SERVICES

14.1

Memo from the Secretary of the Equity, Diversity and Inclusion (EDI) Advisory Committee, regarding the EDI Advisory Committee 2021 Work Plan.

• Action Recommended:

  THAT Council receive the recommendation from the Equity, Diversity, and Inclusion Advisory Committee to approve the committees 2021 Work Plan. 

14.2

Memo from the Secretary, Sustainability and Climate Emergency Advisory Committee, regarding the installation of Electric Vehicle Charging Stations

• Action Recommended:

  THAT Council receive the recommendation from the Sustainability and Climate Emergency Advisory Committee regarding the installation of Electric Vehicle Charing Stations 

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform

17.

ADJOURNMENT