The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

-
Electronic Participation

Please be advised that the Committee of the Whole Meeting will begin at 4:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M. If necessary, Municipal Council will resume Closed Session following all open session items due to the the amount of items on the Agenda for Closed Session. 

 

 

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. All Members of Staff will be participating via electronic attendance and delegations will be heard via electronic participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 


1.

2.

  • Action Recommended:

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1
239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Personnel Matter.
 

2.2
239 (2)(f) advice that is subject to solicitor client privilege, including communications necessary for that purpose - Litigation Matter
 

2.3
239 (2)(f) advice that is subject to solicitor client privilege, including communications necessary for that purpose - Enforcement Matter
 

2.4
s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Potential Purchase of Property
 

2.5
239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Municipal Complaints Update.
 

2.6
Section 239 (2) (i) 
 

(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

2.7
239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Citizen Appointment Applications - Memorial Arena Ad Hoc Committee and Planning and Development Advisory Committee.
 

3.

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

5.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on November 22, 2021.

  • Action Recommended:

    THAT Council adopt the minutes of the  2022 Divisional Staff Budget Presentation Meeting held on November 10, 2021.

  • Action Recommended:

    THAT Council adopt the minutes of the Development Charges Background Study Public Meeting minutes held on December 6, 2021.

8.

9.

10.

11.

11.1

  • Action Recommended:

    THAT Council receive the notes of the Committee of the Whole meeting held on December 26, 2021, for information purposes.

  • Action Recommended:

    THAT Council receive the meeting notes of the 2022 Operating and Capital Budget Review Meeting held on November 25, 2021.

  • Action Recommended:

    THAT Council receive the meeting notes of the 2022 Operating and Capital Budget Review Meeting held on November 26, 2021.

  • Action Recommended:

    THAT Council authorize staff to establish a Tax Rate Stabilization Reserve in accordance with the Town of Cobourg Reserve Fund Policy as approved October 5, 2015; and

    FURTHER that Council authorize the transfer of $305,000 from anticipated 2021 operating surpluses to fund this reserve.

  • Action Recommended:

    THAT Council receive the letter from the Ontario Ministry of Infrastructure indicating a 2022 allocation to the Town of Cobourg in the amount of $1,395,417 for information purposes; and

    FURTHER THAT Council amend the 2022 Draft Capital Budget to replace debenture funding with OCIF funding in the amount of $1,272,620 as detailed in Schedule "A" to the Staff Report.

     

11.2

  • Action Recommended:

    THAT Council receive the memo from the Secretary of the Cobourg Heritage Advisory Committee for information purposes and provide direction on the request to establish a Subcommittee of the Cobourg Heritage Committee for the purpose of reviewing the By-law to Regulate the alteration of designated property located within Heritage Conservation Districts within the Town of Cobourg. 

11.3

11.4

11.5

11.6

12.

12.1

  • Action Recommended:

    WHEREAS the Committee of the Whole has considered the 2022 Town of Cobourg Operating and Capital Budget recommendations as presented at the Committee of the Whole Budget Meetings held on November 25 and November 26, 2021; 

    NOW THEREFORE BE IT RESOLVED THAT Council approve the 2022 Capital Budget in the amount of $15,561,973. 

    AND FURTHER THAT Council approve the 2022 Operating Budget with the Municipal Levy of $26,352,155 which represents a 6.3% increase over the 2021 Operating Budget and a 4.1% net increase after allowing for New Assessment Growth of 2.2%.

  • Action Recommended:

    WHEREAS the Committee of the Whole has considered the 2022 Town of Cobourg Environmental Services Budget recommendations as presented at the Committee of the Whole Budget Meeting held on November 25 and November 26, 2021; 

    NOW THEREFORE BE IT RESOLVED THAT Council approve the 2022 Operating Budget for Environmental Services for the Town of Cobourg indicating Total Revenue of $6,514,510 and Total Expenditures of $4,247,659 resulting in a Net Operating Surplus of $2,266,851 which will be transferred to the Sewer Rates Reserve; and 

    FURTHER THAT Council approve the 2022 Capital Budget for Environmental Services for the Town of Cobourg in the amount of $1,875,000.

12.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo form the Acting Director of Planning & Development, regarding the Habitat for Humanity Request for Land at Daintry Crescent;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to declare portions of the municipal lands west of 600 Daintry Crescent as surplus; and,

    FURTHER THAT Council direct staff to negotiate with Habitat for Humanity Northumberland for their acquisition of the lot for affordable housing purposes after seeking a Minor Variance to permit a new single-detached dwelling.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2021-038) 18 King Street East, Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council approve Heritage Permit Application HP-2021-038 as submitted by Andrew Smith Building Design Inc. on behalf of Alonim Apartments Inc. to permit various alterations to the existing mixed-use building at 18 King Street East be approved, subject to the finalization of details with Planning and Heritage Staff; and

    FURTHER THAT Council approve the Cobourg Heritage Advisory Committee request that the applicant replace the heritage windows on the south side only with either existing heritage reclaimed windows or replication of fig #3 shown in the attached report.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding the addition of James Cunningham House to the Cobourg Heritage Registry List;

    NOW THEREFORE BE IT RESOLVED THAT Council support the addition of the James Cunningham House to the Cobourg Heritage Registry list, municipally known as 7949 County Road 2.

  • Action Recommended:

    WHEREAS at the Regular Council Meeting on December 13, 2021, Council consider applications from Members of the Public to fill the vacancy on Town of Cobourg  Planning and Development Advisory Committee; 

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint  the following member to the Planning and Development Committee: 

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the acting Director of Planning and Development regarding the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project; 

    NOW THEREFORE BE IT RESOLVED THAT Council award RFP Contract CO-21-30-CAO-PDD to Intelligent Futures for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project in the amount of $239,500.00 + HST;

    AND FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Intelligent Futures to complete the ICSP/GDS/CEFFS project.

12.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Manager, Roads/Sewers, Public Works, regarding the Replacement Combination Snowplow/Dump Truck – Slide In Spreader Award;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the bid of $93,696.94 (price includes non-refundable HST), submitted by Joe Johnson Equipment Inc to be funded through the 2021 Public Works approved Capital Budget. 

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo form the Director of Public Works regarding the Transit Fare Increase Proposal;

    NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to implement the proposed transit fare increases effective January 1, 2022;

    AND FURTHER THAT Council direct staff to research options for children ages 5-12 to access Cobourg Transit free or charge with a report coming back to Council at Committee of the Whole on February 14, 2022.

12.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Deputy Director, Community Services, regarding the Monks Cove Restoration Work, Temporary Repair and Design;

    NOW THEREFORE BE IT RESOLVED THAT Council approve Shoreplan Engineering to complete the design and tender document of the 2022 Monk’s Cove retaining wall repairs at an upset cost of $10,000.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Assistant Manager, Waterfront Operations, regarding the Waterfront Operations Rates and Fees Schedule for the 2022 Season;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the suggested one-year 2022 Rate and User Fee Schedule for the Waterfront Operations Department of the Community Services Division; and

    FURTHER THAT Council direct staff to evaluate the Rates and Fees schedule in the fall of each season and consider the results of the User Fee Analysis when completing the annual budget.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on December 6, 2021, Council considered a Memo from the Deputy Director, Community Services, regarding the Shore Protection Improvements at Fuel Dock, Harbour Infrastructure Repair;

    NOW THEREFORE BE IT RESOLVED THAT Council and award the design of the fuel dock repairs in the amount of $ 14,500 plus HST to Shoreplan Engineering; and

    FURTHER THAT the costs be included in the approved Harbour Repair design contingency.

  • Action Recommended:

    WHEREAS at the Regular Council Meeting on December 13, 2021, Council consider applications from Members of the Public to fill the vacancy on Town of Cobourg Memorial Arena Ad Hoc Committee; 

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint  the following member to the Memorial Arena Ad Hoc Committee:

12.5

12.6

13.
  

13.1

13.2

13.3

13.4

  • Action Recommended:

    THAT Council adopt by-law 087-2021, being a by-law to adopt the revised fees and charges by-law of the Community Services Division, Waterfront Operations Department as outlined in Schedule 'A' of the by-law.

     

13.5

13.6

13.7

13.7.1

  1. By-law 087-2021, being a by-law to amend the Fees and Charges By-Law (088-2017 and 046-2019) of the Town of Cobourg, to adopt the Community Services Division – Waterfront Operations - 2022 Fees and Charges Schedule.
  • Action Recommended:

    THAT leave be granted to introduce bylaw 087-2021 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

14.

17.

18.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

20.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 088-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on December 13, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

No Item Selected