The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

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Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.


1.

2.

  • Action Recommended:

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1
Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees - Equity, Diversity and Inclusion Committee Applications
 

2.2
239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board  - Lucas Point Business & Industrial Park Offer to Purchase.
 

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

5.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on February 22, 2021

  • Action Recommended:

    THAT Council adopt the minutes of the Special Council meeting held on February 23, 2021

  • Action Recommended:

    THAT Council adopt the minutes of the Special Council meeting held on March 1, 2021

8.

10.

11.

11.1

  • Action Recommended:

    THAT Council approve the minutes of the Committee of the Whole meeting held on March 8, 2021 for information purposes.

11.2

11.3

11.4

11.5

11.6

  • Action Recommended:

    THAT Council accept with regret the resignation of J. Dreyer, DBIA Vice-Chair and board member; and

    FURTHER THAT a note of appreciation be sent to the member acknowledging their service to the Cobourg Community.

  • Action Recommended:

    THAT Council accept the DBIA Board of Management approval for the appointment of D. Vasey – Owner of Taps & Corks as a board member to fill the existing vacancy on the DBIA Board of Management.

12.

12.1

  • Action Recommended:

    WHEREAS at the Regular Council Meeting on March 15, 2021, Council considered applications from Members of the Public to fill a vacancies on the Town of Cobourg Equity, Diversity and Inclusion Committee;

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Equity, Diversity and Inclusion Committee:

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Manager of Human Resources, regarding Collective Bargaining-Cobourg Professional Fire Fighters’ Association Local 1732 Amendment to the Negotiating Committee Structure

    NOW THEREFORE BE IT RESOLVED THAT Council authorize the amendment to Policy No. HR-AP-C1 -All Personnel — Compensation& Benefits — Salary Calculation Standards (Appendix "A") to update the  negotiating committee to consist of the Chief Administrative Officer, the Director, Corporate Services and the Manager, Human Resources; and

    FURTHER THAT Council authorize the negotiating committee be struck to enter into collective bargaining with the Cobourg Professional Fire Fighters’ Association Local 1732.

     

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Human Resources Manager, regarding the Non-Union Employee Remuneration increase for 2021;

    NOW THERE FOR BE IT RESOLVED THAT Council approve a 1.7 % increase for Non-Union employees effective January 1, 2021.

  • Action Recommended:

    THAT Council approve the extension and appointment of Robert M. Bell's term as a HOLDCO Director for a further three (3) year term ending April 30, 2024; and

    FURTHER THAT Council request that the Town of Cobourg Holdings Inc. hold a open recruitment process pursuant to the Boards procedures for the one (1) member vacancy that will be vacant as of April 30, 2021.

12.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application HP-2021-004, submitted by Ann and James Grozier for the proposed roof replacement at 170 King Street East, Cobourg

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation of the Cobourg Heritage Advisory Committee and grant a Heritage Permit HP-2021-004 to permit a roof replacement for the property known municipally as 170 King Street East, Cobourg, subject to the finalization of details by Heritage and Planning Staff.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from Planner II - Heritage, Planning and Development, regarding the Notice of Demolition of a Listed Property – 205 Forth Street, Cobourg; 

    NOW THEREFORE BE IT RESOLVED THAT the requirement for a Cultural Heritage Impact Assessment (CHIA) be waived and that the property located at 205 Forth Street be removed from the Town of Cobourg Heritage Register (undesignated) given the extenuating circumstances whereby the building has been substantially altered over time and significantly damaged by fire.

12.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Manager of Engineering and Capital Projects, regarding the Award of Various Culvert and Bridge Rehabilitations, Tender No. CO-21-04 PWD.

    NOW THEREFORE BE IT RESOLVED THAT Council award the Various Culvert and Bridge Rehabilitations, CO-21-04 PWD, tender to A2Z Civil in the amount of $391,870.00 excluding HST.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on February 16, 2021 Council considered a memo from the Director of Public Works, regarding the Approval to Award Single/Sole Source Design Services for the Mathew Street Engineering Design Services Contract;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the extension of the Mathew Street Engineering Design Services Contract with CIMA+ for the design of Burke Street, Blake Street and Victoria Street in the amount of $75,000 and accordance with the 2021 approved Public Works Capital Budget.

12.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Deputy Director of Community Services, regarding the High Efficiency Heating, Cooling and Dehumidifying System RFP Award at the Marina Building

    NOW THEREFORE BE IT RESOLVED THAT Council award the High Efficiency Heating, Cooling and Dehumidifying System RFP CO-21-10 MAR to Noddle Sheet Metal and Mechanical Ltd. for the installation of a High Efficiency Heating, Cooling and Dehumidifying system including the removal of the existing furnace in an environmentally responsible manner, in the amount of $79,772.00 plus HST;

    AND FURTHER THAT Council authorize the remaining, unbudgeted amount of $9,772.00 excluding HST to be funded from the Marina Reserve.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on March 8, 2021 Council considered a memo from the Deputy Director of Community Services and the Director of Public Works regarding the Award of Contract for Harbour Infrastructure Repairs – Provisional Items

    NOW THEREFORE BE IT RESOLVED THAT Council approve the costs associated with the following provisional items as submitted by Shoreplan Engineering in the amount of $45,700 plus HST, being:

    1. Pedestrian Walkway to Lighthouse - Construction Cost Estimate ($16,700);
    2. Condition Assessment of Remaining Harbour Structures ($7,000); and
    3. Monitoring of Existing Infrastructure Prior to Completion of Repairs ($22,000).

    AND FURTHER THAT Council will decide at a later date whether to authorize provisional item B (ii): Detailed Design and Tender Documents for a Pedestrian Walkway to the Lighthouse ($28,800); this option will be considered upon receipt of B (i): Construction Cost Estimate;

    AND FURTHER THAT Council direct staff to request a quotation from Shoreplan Engineering to identify and compare feasible boat-lifting options including high-level cost estimates for Council’s consideration.

12.5

12.6

13.

13.1

  • Action Recommended:

    THAT Council adopt By-law 019-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a Commercial Sale of Land Agreement with GVK Chemicals Inc. for purchase of approximately two (2) acres of industrial land in the Lucas Point Business & Industrial Park on Dodge Street, Cobourg.

13.2

13.3

13.4

13.5

13.6

13.7

  • Action Recommended:

    THAT leave be granted to introduce bylaw 019-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

14.

16.

  • Action Recommended:

    THAT Council receive the request from the Chair of the Northumberland County Housing Corporation for information purposes and refer the request to Staff for a report.  

  • Action Recommended:

    THAT Council receive the correspondence from the Ministry of Transportation. Hon. Caroline Mulroney for information purposes 

  • Action Recommended:

    THAT Council receive the letter from the Ontario Fire Marshal regarding the Fire Safety Grant for information purposes; and

    FURTHER THAT Council support the Fire Cheif submitting an application for the Fire Safety Grant on behalf of the Cobourg Fire Department to assist in addressing challenges associated with training and virtual inspections due to the COVID-19 pandemic; and 

    FURTHER THAT the Fire Cheif Report back to Council to inform Council on the grant funding received and the projects delivered. 

17.

  • Action Recommended:

    THAT Council receive the Notice of Motion for information purposes; and 

    FURTHER THAT the Notice of Motion be referred to the March 29, 2021 Committee of the Whole Meeting for discussion. 

18.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

20.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 020-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on March 15, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

No Item Selected