The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Tuesday, February 16, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

(Closed Session to Begin at 5:00 P.M.)

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 (2) of the Municipal Act S.O. 2001 regarding:

2.1

Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees. 

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Small Business Facilitator, regarding the a Lucas Point Industrial Park Land Sale Amending Agreement– 1978327 Ontario Ltd. Loadstar Trailers

4.2

Memo from the Secretary of the Accessibility Advisory Committee, regarding the Specialized Transit (WHEELS) Draft Policy.

4.3

Heritage Award Presentation

His Worship Mayor John Henderson and Councillor Nicole Beatty present the Heritage Award to Anne Marie Cummings and Keith Colterman

4.4

Ted Williams, resident, to speak regarding the Marina's finances

4.5

Kevin Burt, resident, to speak regarding the Bi-Annual Sidewalk Program (Abbot Blvd) Tender

4.6

Memo from the Deputy Director of Community Services regarding the outdoor rink at Sinclair Park

• Action Recommended:

  THAT the matters be added to the agenda.

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Ken Smith from D.M. Wills, presenting the Hamilton Unnamed 07 East Tributary Master Drainage Plan, Northumberland County.

6.2

Erica Cotton, DBIA Board Chair, and Lou Trozzolo DBIA Board Treasurer presenting the 2021 Downtown Business Improvement Area Budget.

6.3

Heritage Award Presentation

His Worship Mayor John Henderson and Councillor Nicole Beatty present the Heritage Award to Anne Marie Cummings and Keith Colterman

7.

DELEGATIONS

7.1

Ted Williams, resident, to speak regarding the Marina's finances

7.2

Kevin Burt, resident, to speak regarding the Bi-Annual Sidewalk Program (Abbot Blvd) Tender

7.3

Delegation, Ryan Guetter, Paul Tobia, and Justin Lebofsky Delegate for item 10.2 and 10.3. Planning representative for owner of 420 Division Street

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Treasurer/Director of Corporate Services, regarding a Lease Agreement with Go Green Together at Northam Industrial Park – Building 17 South, Cobourg.

• Action Recommended:

  THAT Council receive this report from the Treasurer/Director of Corporate Services for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be prepared and presented at a Regular Council meeting to authorize the Mayor and Municipal Treasurer to execute a Lease Agreement with Go Green Together for approximately 1,817 square feet of space in Building 17 South as shown on Schedule “B1” to the Staff Report. 

9.2

Memo from the Senior Financial Analyst, regarding the request to amend By-law 009-2018, being the Ontario Municipal Commuter Cycling (OMCC) Program Agreement.

• Action Recommended:

  THAT Council receive the report from the Senior Financial Analyst for information purposes as an update on the status of the Town’s Active Transportation Capital Projects; and

  FURHER THAT Council authorize the Town of Cobourg to enter into an amending agreement with Her Majesty the Queen in the right of Ontario represented by the Ministry of Transportation and the Corporation of the Town of Cobourg for the Ontario Municipal Commuter Cycling Program (OMCCP) to extend the program for eligible claims for the fiscal year ending December 31, 2021; and

  FURTHER THAT Council endorse the approved funding claims submitted under the extended OMCC Program being the purchase and installation of bicycle racks throughout the Town as approved in the 2020 Public Works Capital Budget and the Kerr Street Multi-Use path as approved in the 2021 Public Works Capital Budget.

9.3

Memo from the Small Business Facilitator, regarding the a Lucas Point Industrial Park Land Sale Amending Agreement– 1978327 Ontario Ltd. Loadstar Trailers.

• Action Recommended:

  THAT Council approve the amendment of the initial agreement previously approved through By-law No.070-2019 between Loadstar Trailers Inc. for a total of 6.25 acres of light industrial land located in Lucas Point Business & Industrial Park, Cobourg. (Dodge Street, Cobourg).

9.4

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the February 16, 2021 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Director of Planning and Development, regarding the Villages of Central Park - Rondeau (Cobourg East Community), Authorization of a Tree Removal Agreement.

• Action Recommended:

  THAT Council receive the report from the Director of Planning and Development for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to enter into a Tree Removal Agreement with Rondeau (Cobourg) Ltd. to address all relevant municipal and agency requirements associated with the removal of trees on the Villages of Central Park Development Site in accordance with the detailed Tree Inventory & Preservation Plan (TIPP), Arborist Report and Related Landscape Analysis prepared by Henry Kortekaas & Associates Inc. and The Planning Partnership, subject to the finalization of details by municipal staff and partner review agencies.

10.2

Memo from the Manager of Planning, regarding the Application for Zoning By-law Amendment, Weston Consulting Inc. on behalf of 2759655 Ontario Ltd./Canadian Centre For Addictions, 420 Division Street, Cobourg.

• Action Recommended:

  THAT Council receive the report from the Manager of Planning for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting which re-zones the 0.38 ha (0.94 ac) parcel of land at 420 Division Street from “District Commercial Exception 2 (DC-2) Zone” to “District Commercial Exception 29 Holding [DC-29(H)] Zone” to permit the adaptive re-use of the former Inn/Hotel and restaurant as a Rehabilitation/Detox Treatment Centre with site specific zone provisions governing the proposed land use, facility capacity and parking.

10.3

Memo from the Secretary, Planning and Development, regarding Zoning By-law Amendment - 420 Division Street

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Planning and Development Advisory Committee for information purposes endorsing the conclusions and recommendations of the Zoning By-law Amendment - 420 Division Street Planning Report.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director of Public Works, regarding the approval and awarding of various Public Works Construction Contracts.

• Action Recommended:

  THAT Council receive the report from the Director of Public Works regarding the various Public Works Tender Results  for information purposes; and

  FURTHER THAT Council award the Albert Street Reconstruction Tender CO-21-01 PWD to Behan Construction Limited in the amount of $1,031,917.49 excluding HST; and

  FURTHER THAT Council award the Bi-Annual Sidewalk Program (Abbott Blvd) Tender CO-21-02 PWD to Dekeyser Excavating Limited in the amount of $189,472.74 excluding HST; and

  FURTHER THAT Council award the Terry Fox Stormwater Pond Cleanout Tender CO-21-03 PWD to GFL Environmental Inc. in the amount of $286,604.50 excluding HST; and

  FURTHER THAT Council award the Sanitary Sewer Rehabilitation Tender CO-21-05 PWD to Sewer Technologies in the amount of $556,981.00 excluding HST.

11.2

Memo from the Director of Public Works, regarding the Approval to Award Single/Sole Source Design Services for the Mathew Street Engineering Design Services Contract.

• Action Recommended:

  THAT Council approve the extension of the Mathew Street Engineering Design Services Contract with CIMA+ for the design of Burke Street, Blake Street and Victoria Street in the amount of $75,000 and accordance with the 2021 approved Public Works Capital Budget.

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Deputy Director of Community Services and the Director of Public Works regarding the Award of Contract for Harbour Infrastructure Repairs.

• Action Recommended:

  THAT Council award the Harbour Infrastructure Repairs Tender CO-21-06 CSD for the provision of Professional Design Services to Shoreplan Engineering in the amount of $440,000 plus HST; and

  FURTHER THAT Council approve the costs associated with following provisional items  (A,C and D) in the amount of $45,500 plus HST, being:

  a) Detailed Design of Reinforced Concrete Boat Lift Platform Contract Administration ($16,500);

  c) Condition Assessment of Remaining Harbour Structures ($7,000); and

  d) Monitoring of Existing Infrastructure Prior to Completion of Repairs ($22,000)

  FURTHER THAT Council approve a 10% contingency to be added to the design fees in the amount of $50,000 plus HST; and

  FURTHER THAT all funds are to be debentured as approved in the Town’s 2021 Community Services Capital Budget in the amount of $545,000.00 including non-refundable HST.

12.2

Memo from the Secretary, Parks and Recreation, regarding Planting for a Greener Future

• Action Recommended:

  THAT Council receive the memo from the Parks and Recreation Advisory Committee (PRAC) to endorse the Cobourg Horticultural Society’s project – Planting for a Greener Future for information purposes.

12.3

Memo from the Deputy Director of Community Services regarding the Outdoor Rink at Sinclair Park.

• Action Recommended:

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council rescind the motion of Council on January 11, 2021 with respect to opening an outdoor rink at Sinclair Park, and

  FURTHER THAT Council direct Staff to operate free public skating at the Cobourg Community Centre (CCC) from February 18, 2021 to March 20, 2021 for two (2) hours each day; and

  FURTHER THAT Council redirect the $ 5,000.00 from Sinclair Park to the Cobourg Community Centre (CCC) to offset the cost of providing free public skating.

13.

PROTECTION SERVICES

13.1

Memo from the Secretary of the Accessibility Advisory Committee, regarding the Specialized Transit (WHEELS) Draft Policy.

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Accessibility Advisory Committee for information purposes. 

14.

ARTS CULTURE AND TOURISM SERVICES

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Municipal Council Unfinished/Outstanding Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

16.1

Open Forum - Submissions from Public

17.

ADJOURNMENT