The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Monday, May 17, 2021 at 6:00 P.m. - 8:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

MOMENT OF REFLECTION

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

6.1

Adoption of the April 26 , 2021 Regular Council Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Regular Council meeting held on April 26, 2021

6.2

Adoption of the May 3, 2021 Special Council Meeting Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Special Council meeting held on May 3, 2021

7.

PRESENTATIONS

7.1

Sarah Tanner, Community Services Manager for Community and Social Service, Northumberland County, to speak regarding Community Safety and Well Being Plan

7.2

Krystal Christopher, Deputy Clerk/Records Management Coordinator, introducing the launch of the Advisory Committee and Board Manager Module of eSCRIBE.

8.

DELEGATIONS

8.1

Pastor Ewen Butler, Church on the Hill, to speak regarding a request for an exemption to the Town of Cobourg Sign By-law.

9.

DELEGATION ACTIONS

10.

REPORTS

10.1

General Government Services

10.1.1

Committee of the Whole meeting notes held on May 10, 2021

• Action Recommended:

  THAT Council receive the notes of the Committee of the Whole meeting held on May 10, 2021 for information purposes.

10.2

Planning and Development Services

10.2.1

Memo from Planner I, Planning and Development, regarding the Site Plan Approval Application - 296 George Street - Multi-Residential Development

• Action Recommended:

  THAT Council receive the Site Plan Approval Application for 296 George Street, Cobourg for a Multi-Residential Development for information purposes; and

  FURTHER THAT the application be referred to the Planning Department for a report.

10.2.2

Notice of Resignation from Catherine Richards, member of the Cobourg Heritage Advisory Committee

• Action Recommended:

  THAT Council accept with regret the resignation from Catherine Richards of the Cobourg Heritage Advisory Committee and that a note of appreciation be sent to the member acknowledging his service to the Cobourg Community; and

  FURTHER THAT the vacant position on the Cobourg Heritage Advisory Committee be advertised and a new member be recruited in accordance with the Town's policies and procedures.

10.3

Public Works Services

10.4

Parks and Recreation Services

10.5

Protection Services

10.6

Arts, Culture and Tourism Services

11.

MOTIONS

11.1

General Government Services

11.1.1

Motion from the Committee of the Whole regarding the Organizational Review RFP Award

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Chief Administrative Officer regarding the Organizational Review RFP Award

  NOW THEREFORE BE IT RESOLVED THAT Council award the Organizational Review Request for Proposal Contract to the successful bidder, KPMG, in the amount of $85,000.00 plus HST (non-refundable) totaling $86,496.00 to be funded in the amount of $60,000 from the approved 2020 Council Operating Budget; and

  FURTHER THAT the remaining $26,496.00 be drawn from the Contingency Reserve Fund to fund the remaining amount of the Organization Review Contract.

11.1.2

Motion from the Committee of the Whole regarding the award of the contract for the replacement of the main interior sewer line in the basement of Victoria Hall

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Treasurer/Director of Corporate Services regarding the award of the contract for the replacement of the main interior sewer line in the basement of Victoria Hall;

  NOW THEREFORE BE IT RESOLVED THAT Council award the contract to Doyle Home Services to replace the main interior sewer line in the west basement of Victoria Hall at a cost of $55,990 including non-refundable HST to be funded from the 2021 capital budget allocation of $40,000 with additional funds to be drawn from the Holdco Reserve fund in the amount of $35,000 to cover the estimated total project cost of $75,000.

11.1.3

Motion from the Committee of the Whole regarding the Cobourg Public Library HVAC Unit Contract Award

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Treasurer/Director of Corporate Services regarding the Cobourg Public Library HVAC Unit Contract Award;

  NOW THEREFORE BE IT RESOLVED THAT Council award the contract to Carmichael Engineering Ltd to supply and install one (1) new four (4) ton and one (1) new six (6) ton Carrier roof top heat and cool package units at the Cobourg Public Library at a cost of $18,520 including non-refundable HST to be funded from the Library Building Reserve account.

11.1.4

Motion from the Committee of the Whole Meeting regarding the Town of Cobourg, 2020 Waterworks Draft Final Statements year ending of December 31, 2020

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered the Town of Cobourg, 2020 Waterworks Draft Final Statements year ending of December 31, 2020;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the draft audited financial statements for the Waterworks of the Town of Cobourg for the year ended December 31, 2020.

11.2

Planning and Development Services

11.2.1

Motion from the Committee of the Whole, regarding Northumberland County Housing Corporation request for reduction and deferral of Demolition and Building Permit Fees.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Director of Planning and Development, regarding an Application for Site Plan Approval – Elgin Park – 265-327 Elgin Street East – Northumberland County Housing Corporation;

  NOW THEREFORE BE IT RESOLVED THAT Council authorize and grant Northumberland County Housing Corporation a 50% reduction in the Demolition/Building Permit fees for the project in the amount of $52,525.00 to be funded from the 2021 Affordable Housing Assistance budget and a 5-year, interest-free deferral of the balance of the Permit fees.

11.3

Public Works Services

11.4

Parks and Recreation Services

11.4.1

Motion from the Committee of the Whole meeting regarding Recreation Software.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Deputy Director of Community Services regarding Recreation Software;

  NOW THEREFORE BE IT RESOLVED THAT Council authorize the Town of Cobourg to execute and enter into a three (3) year agreement with Active Network for the Town of Cobourg’s recreation software, which includes a three year (3) extension option agreement to be included with the terms of the Agreement; and

  FURTHER THAT Council authorize that the amount of $17,020.38 for the Active Network conversion be funded from the Cobourg Community Centre (CCC) Operating Budget, under Software Maintenance in the amount of $10,600.00 and office supplies in the amount of $3,000.00 and from Training and Courses in the amount of $3,420.38 to fund the total project cost.

11.4.2

Motion from the Committee of the Whole regarding he Waterfront Parking Lot Repairs

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Deputy Director of Community Services regarding the Waterfront Parking Lot Repairs;

  NOW THEREFORE BE IT RESOLVED THAT Council support the repairs to the Waterfront parking lot at a cost of $30,000 plus HST to be funded from the Parking Reserves; and

  FURTHER THAT Council support the proposed changes to the traffic flow as detailed on the attached drawing and outlined in the staff report.

11.5

Protection Services

11.6

Arts, Culture and Tourism Services

11.6.1

Motion from the Committee of the Whole regarding the Summer 2021 Community Events Strategy

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Deputy Director of Community Services regarding the Summer 2021 Community Events Strategy;

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to approve community events permits for the summer of 2021 based on up-to-date provincial guidelines and the following strategy as presented within the Staff Report.

11.6.2

Motion from the Committee of the Whole regarding the Summer 2021 Pop-ups at the Harbour and Pop-ups at the Cobourg Beach

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Manager, Marketing and Events, Community Services, regarding the Summer 2021 Pop-ups at the Harbour and Pop-ups at the Cobourg Beach;

  NOW THEREFORE BE IT RESOLVED THAT Council endorse and approve the proposal for the Summer 2021 Pop-ups at the Cobourg Harbour and Pop-ups at the Beach project and allow staff to issue permits for municipal space using the Town of Cobourg Municipal Event Application procedures subject to the current COVID-19 Provincial Emergency Orders at that time.

11.6.3

Motion from the Committee of the Whole meeting regarding the naming of Linda Gregg as the representative for Sustainable Cobourg on the Sustainability and Climate Change Advisory Committee

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Recording Secretary, Sustainability and Climate Change Advisory Committee, regarding the naming of Linda Gregg as the representative for Sustainable Cobourg on the Sustainability and Climate Change Advisory Committee;

  NOW THEREFORE BE IT RESOLVED THAT Linda Gregg be named as the Sustainable Cobourg representative on the Sustainability and Climate Change Advisory Committee.

11.6.4

Motion from the Committee of the Whole regarding the change of the Committee's name to the Sustainability and Climate Emergency Committee

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on May 10, 2021, Council considered a Memo from the Recording Secretary, Sustainability and Climate Change Advisory Committee, regarding the change of the Committee's name to the Sustainability and Climate Emergency Committee;

  NOW THEREFORE BE IT RESOLVED THAT Council change the Committee’s name from the ‘Sustainability and Climate Change Advisory Committee’ to the ‘Sustainability and Climate Emergency Advisory Committee (SCEAC).

12.

BYLAWS

12.1

General Government Services

12.1.1

By-law No. 034-2021, being a by-law to Authorize the Execution of a Cash-in-Lieu of Parking Agreement with Jenna Lee Fitzgerald, owner of George and Orange Taproom

• Action Recommended:

  THAT Council adopt By-law 034-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute a cash-in-lieu of parking agreement between the Town of Cobourg and Jenna Lee Fitzgerald, George and Orange Taproom & Kitchen, together with any and all mortgagees that may be on title at the point of execution of the agreement for the lands known municipally as 67 Orange Street, Cobourg.

12.2

Planning and Development Services

12.2.1

By-law No. 035-2021, being a by-law to authorize the execution of a Development Agreement with the Northumberland County Housing Corporation, Lakefront Utility Services and the Town of Cobourg

• Action Recommended:

  THAT Council adopt By-law 035-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with Northumberland County Housing Corporation and Lakefront Utility Services Inc. for a 40-unit affordable/market rental residential re-development project at 265-327 Elgin Street East, Cobourg.

12.2.2

By-law No. 036-2021, being a by-law to amend zoning by-law 85-2003 (Elgin Park, 265-327 Elgin Street East, Cobourg)

• Action Recommended:

  THAT Council adopt By-law 036-2021, being a by-law to amend By-law No. 85-2003, by changing the zone category of a portion of the lands known as 265-327 Elgin Street East from “Multiple Residential Type 4 Exception 30 Holding (R4-30[H]) Zone” to “Multiple Residential Type 4 Exception 30 (R4-30) Zone” as illustrated on Figure 1 attached hereto within the By-law.

12.2.3

By-law No. 037-2021, being a by-law to amend zoning by-law 85-2003 (Northumberland Hills Hospital (NHH), Corner of Burnham Street and DePalma Drive, Cobourg)

• Action Recommended:

  THAT Council adopt By-law 037-2021, being a by-law to amend By-law No. 85-2003, to permit “Medical Clinic Use” as a permitted land use under Business Park Exception 4 (BP-4) Zone and to permit the future development of medical arts and ancillary health uses on the vacant 1.87 ha parcel at the south-west corner of Burnham Street and DePalma Drive.

12.3

Public Works Services

12.4

Parks and Recreation Services

12.5

Protection Services

12.5.1

By-law No. 038-2021, being a by-law to appoint Appoint Temporary Municipal By-Law Enforcement Officers for the Town of Cobourg.

• Action Recommended:

  THAT Council adopt By-law 038-2021, being a by-law to appoint temporary Municipal By-law Enforcement Officers to enforce by-laws and Provincial Orders during the ongoing COVID-19 Pandemic in the Town of Cobourg.

12.6

Arts, Culture and Tourism Services

12.7

General Government Services

12.7.1

THAT the following bylaw(s) be passed:

1. By-law No. 034-2021, being a by-law to authorize the Execution of a Cash-in-Lieu of Parking Agreement with Jenna Lee Fitzgerald, owner of George and Orange Taproom;
2. By-law No. 037-2021, being a by-law to amend zoning by-law 85-2003 (Northumberland Hills Hospital (NHH), Corner of Burnham Street and DePalma Drive, Cobourg); and
3. By-law No. 038-2021, being a by-law to appoint Temporary Municipal By-Law Enforcement Officers for the Town of Cobourg.

• Action Recommended:

  THAT leave be granted to introduce bylaw 034-2021, 037-2021 and 038-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

12.7.2

THAT the following bylaw(s) be passed:

1. By-law No. 035-2021, being a by-law to authorize the execution of a Development Agreement with the Northumberland County Housing Corporation, Lakefront Utility Services and the Town of Cobourg;
2. By-law No. 036-2021, being a by-law to amend zoning by-law 85-2003 (Elgin Park, 265-327 Elgin Street East, Cobourg); 

• Action Recommended:

  THAT leave be granted to introduce bylaw 035-2021 and 036-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

13.

PETITIONS

14.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

14.1

Sustainability and Climate Change Advisory Committee Minutes - April 7, 2021 and April 15, 2021

14.2

Ganaraska Region Conservation Authority Board Minutes - April 15, 2021

14.3

Parks and Recreation Advisory Committee Minutes - April 6, 2021

14.4

Downtown Business Improvement Area Board of Management Minutes - April 8, 2021 and April 23, 2021

14.5

Cobourg Heritage Advisory Committee Minutes - April 7, 2021

• Action Recommended:

  THAT Council receive the Advisory Committee and Local Board Minutes for information purposes.

15.

CORRESPONDENCE

15.1

Correspondence, Keith Oliver, Cobourg Resident - Brookside and Company, regarding recommendations on the Brookside Site.

• Action Recommended:

  THAT Council receive the correspondence for information purposes.

15.2

Correspondence Carolyn Hasson, Cobourg resident, requesting an exemption to the Pool By-law at the property located at, 692 Ewing Street, Cobourg.

• Action Recommended:

  THAT Council receive the correspondence for information purposes.

15.3

Correspondence, Gordon Ley Chair, COVID -19 Committee, Rotary Club of Cobourg, requesting an exemption to the Town of Cobourg Sign By-law.

• Action Recommended:

  THAT Council receive the correspondence for information purposes.

15.4

Correspondence, Secretary, Town of Cobourg Holdings Inc., regarding Recruitment  of Director Vacancy.

THAT Council receive the correspondence for information purposes.

15.5

Correspondence, Town of Cobourg Holdings Inc., regarding Directors and Signing Officers Mini-Bios, completion of 2021 HOLDCO Initiative. 

• Action Recommended:

  THAT Council receive the correspondence for information purposes.

15.6

Correspondence, Carol Farren, Cobourg Resident regarding the the proposal for the Albert and Division Street Development, follow up comments form the Public Planning Meeting.

• Action Recommended:

  THAT Council receive the correspondence for information purposes.  

16.

NOTICE OF MOTION

17.

COUNCIL/COORDINATOR ANNOUNCEMENTS

17.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

18.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

18.1

Unfinished Business Tracking Table

19.

CONFIRMATORY BY-LAW

19.1

Bylaw 039-2020, being a bylaw to confirm the proceedings of the Council Meeting of May 17, 2021.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 039-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on May 17, 2021and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

20.

ADJOURNMENT