The Corporation of The Town of Cobourg

REGULAR COUNCIL MEETING

MINUTES

-
Electronic Participation
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Glenn McGlashon, Director of Planning and Development
  • Laurie Wills, Director of Public Works
  • Dean Hustiwick, Director of Community Services
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk

1.

His Worship Mayor Henderson called the Meeting to Order at 6:02 P.M.

2.

The Mayor asked that Council and Members of the Public to pause for a Moment of Reflection.

3.

Mayor John Henderson joined the meeting at 6:03 PM.
Deputy Mayor Suzanne Séguin joined the meeting at 6:03 PM.
Councillor Nicole Beatty joined the meeting at 6:03 PM.
Councillor Aaron Burchat joined the meeting at 6:03 PM.
Councillor Adam Bureau joined the meeting at 6:03 PM.
Councillor Emily Chorley joined the meeting at 6:03 PM.
Councillor Brian Darling joined the meeting at 6:03 PM.
Tracey Vaughan, Chief Administrative Officer joined the meeting at 6:03 PM.
Ian Davey, Treasurer/Director of Corporate Services joined the meeting at 6:03 PM.
Glenn McGlashon, Director of Planning and Development joined the meeting at 6:03 PM.
Laurie Wills, Director of Public Works joined the meeting at 6:03 PM.
Dean Hustiwick, Director of Community Services joined the meeting at 6:03 PM.
Brent Larmer, Municipal Clerk/Manager of Legislative Services joined the meeting at 6:03 PM.
Krystal Christopher, Deputy Clerk joined the meeting at 6:03 PM.
  • Resolution 386-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council adopt the minutes of the Regular Council meeting held on September 21, 2020.

    Carried
  • Resolution 387-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Brian Darling

    THAT Council adopt the minutes of the Public Planning Meeting held on Monday September 28, 2020.

    Carried
  • Resolution 388-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    Adoption of the Public Planning Meeting Minutes for the proposed Draft Plan of Subdivision submitted by Vandyk - West Park Village Limitedheld on Monday September 29, 2020. 

    Carried

6.

J. Smith provided an overview of the Town of Cobourg's Climate Action Plan and spoke to the measures to address GHG Emissions, residential and vehicle energy use, energy retrofits and a FCM (Federation of Canadian Municipalities) funding proposal.

After a question and answer period, J. Smith was excused from the meeting ( 6:37 PM).

7.

8.

9.

9.1

  • Resolution 389-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council approve the minutes of the Committee of the Whole Meeting held on October 5, 2020.

    Carried
  • Resolution 390-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council approve the minutes of the Committee of the Whole Meeting held on October 7, 2020.

    Carried
  • Resolution 391-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council receive and approve the 2021 Municipal Council and Public Meeting Schedule for the Town of Cobourg. 

    Carried

9.2

  • Resolution 392-20
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Adam Bureau

    THAT Council receive the application of Complete Application for Zoning By-Law Amendment and refer the application to the Planning Department for a report; and

    FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P. 13, as amended, be implemented, including the scheduling of a Public Meeting.

    Carried

10.

10.1

  • Resolution 393-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Treasurer/Director of Corporate Services, regarding the Cancellation, Reduction or Refund of Taxes, first report for Tax Adjustments for 2020

    NOW THEREFORE BE IT RESOLVED THAT Council THAT Council approve the reduction of Property Taxes in the amount of $1,374,451.75:

    Town of Cobourg - $600,675.47
    County of Northumberland - $341,352.87
    Education - $431,130.99
    DBIA - $1,292.42

    Carried
  • Resolution 394-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Senior Financial Analyst regarding, the Audit Committee Report on the review of the Draft Audited Financial Statements for the fiscal year ending December 31, 2019;

    NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the 2019 Consolidated Financial Statements of the Corporation of the Town of Cobourg; and

    FURTHER THAT Notice be published in the newspaper and on Municipal Website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2019 have been posted on the Municipal Website and made available to the public in accordance with Section 295 of the Municipal Act, 2001.

    Carried

10.2

  • Resolution 395-20
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Adam Bureau

    WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee regarding a Heritage Permit Application, 264 Division Street, Cobourg, (submitted by Gino Di Giovanni,) (HP-2020-025);

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation of the Heritage Advisory Committee and grant a Heritage Permit HP-2020-025 to permit a new ground floor double pane glass window with a new 2”x6’ pine mullion (to permit two pieces of glass) on the existing storefront window and masonry repairs at property known municipally as 264 Division Street, Cobourg, subject to finalization of details with Planning Staff.

    Carried

10.3

  • Resolution 396-20
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Emily Chorley

    WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Director of Public Works, regarding Municipal Parking and Transit Fare Update in the Town of Cobourg;
    NOW THEREFORE BE IT RESOLVED THAT Council permit Staff to re-implement the collection of fares for downtown parking and transit when Victoria Hall is open to the public; and
    FURTHER THAT Staff ensure that a minimum of two weeks’ notice is provided to the public through all available media outlets; and
    FURTHER THAT Council direct Staff to continue with reduced service hours until January 18, 2021 for conventional transit and to implement normal operational hours for Extended Specialized Wheels Service; and
    FURTHER THAT Council ask the accessibility committee to look into free parking in all accessible parking spaces in the Town of Cobourg to see if it is feasible to implement and bring a recommendation to Municipal Council.

    Carried

10.4

  • Resolution 397-20
    Moved byCouncillor Adam Bureau
    Seconded byCouncillor Emily Chorley

    WHEREAS at the Committee of the Whole Meeting on Wednesday October 7, 2020 Council considered a memo from the Manager of Marketing and Events, regarding the request to enter into an agreement for Downtown Seasonal Decorative Lights in the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the Town of Cobourg entering into a contract with Blachere Illumination for the Downtown Seasonal Decorative Lights for a period of three (3) years commencing October 2020 for the amount of $29,970.00 per year, excluding HST; and

    FURTHER THAT the Town Cobourg Cobourg recover a $16,000 financial contribution each year to be paid by the Downtown Business Improvement Area (DBIA) to contribute to the cost of the of the Downtown Seasonal Decorative Lights Contract.

    Carried

11.

11.1

  • Councillor Aaron Burchat declared a conflict on this item. (Councillor Aaron Burchat noted that he operates a business located adjacent to the property.)
  • Resolution 398-20
    Moved byCouncillor Nicole Beatty
    Seconded byDeputy Mayor Suzanne Séguin

    THAT Council adopt By-law No.061-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an amending agreement with Calloway REIT (Cobourg) Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg for the commercial development and expansion at 66 Strathy Road, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

    Carried
  • Councillor Aaron Burchat declared a conflict on this item. (Councillor Aaron Burchat noted that he operates a business located adjacent to the property.)
  • Resolution 399-20
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Emily Chorley

    THAT Council adopt By-law No.062-2020, being a By-law to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (SmartCentres REIT/Calloway REIT (Cobourg) Inc. - 66 Strathy Road, Cobourg).

    Carried
  • Resolution 400-20
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Adam Bureau

    THAT Council adopt By-law No.063-2020, being a By-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with 1141897 Ontario Ltd. and Lakefront Utility Services Inc. for a residential development consisting of two, 2 ½ storey 10-plex buildings, at Block 94, and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, Cobourg.

    Carried
  • Resolution 401-20
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Brian Darling

    THAT Council adopt By-law No.064-2020, being a By-law to to amend Zoning By-Law Number 85-2003,to remove the Holding (H) Symbol from the subject development lands. (Lonsberry Drive, East Village Subdivision – Phase 4) 1141897 Ontario Ltd. (Stalwood Homes).

    Carried

11.2

  • Resolution 402-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT leave be granted to introduce bylaws 000-2020 to 000-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

    Carried
  • Resolution 403-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Nicole Beatty

    THAT leave be granted to introduce bylaws 063-2020 to 064-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

    Carried

12.

14.

  • Resolution 404-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council receive the correspondence from the Office of the Solicitor General for information purposes. 

    Carried
  • Resolution 405-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council receive the correspondence from the Honorable Steve Clark, Minister of Municipal Affairs and Housing for information purposes; and

    FURTHER THAT Council authorize the Treasurer to submit an application under Phase 2 of the Federal Provincial Safe Restart Agreement for additional funding, pending the Treasurer's assessment and analysis following the Funding Agreement guidelines for future assistance needed to address COVID-19 expense and lost revenues for the Town of Cobourg.

    Carried
  • Resolution 406-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Emily Chorley

    THAT Council proclaim the Month of October as International Dyslexia Awareness Month in the Town of Cobourg; and

    FURTHER THAT Council direct Staff to look into the possibility and feasibility of lighting up Victoria Hall, on occasion for community awareness proclamation requests.

    Carried

15.

18.

  • Resolution 407-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT leave be granted to introduce Bylaw 065-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on October 13, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

19.

  • Resolution 408-20
    Moved byCouncillor Adam Bureau

    THAT the Meeting Adjourn (7:28 PM)

    Carried
No Item Selected