The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

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Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

 

Notice - This Regular Council Meeting will be held using a hybrid meeting model. Members of Council will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. All Members of Staff will be participating via electronic attendance and delegations will be heard via electronic participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 


1.

2.

  • Action Recommended:

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1
239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Personnel Matter.
 

3.

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

5.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on November 1, 2021

  • Action Recommended:

    THAT Council adopt the minutes of the minutes of the 2022 Public Submissions and Community Grant Presentation Meeting Minutes held on November 8, 2021.

  • Action Recommended:

    THAT Council adopt the minutes of the minutes of the 2022 Public Submissions and Community Grant Presentation Meeting Minutes held on November 9, 2021.

8.

10.

11.

11.1

  • Action Recommended:

    THAT Council approve the Committee of the Whole meeting minutes held on November 15, 2021, for information purposes.

  • Action Recommended:

    THAT Council receive the memo from the Civic Awards Advisory Committee recommending that  Concert Hall, located at Victoria Hall, hold the Wednesday of Volunteer Week every year exclusively for the Civic Award Event in order for the Town of Cobourg to publicly recognize its volunteers.

11.2

11.3

11.4

11.5

  • Action Recommended:

    THAT Council receive the memo from the Accessibility Advisory Committee recommending that the date of hire for the Accessibility and EDI Coordinator position as outlined in the Town of Cobourg 2022 budget, be moved to January 2022.

  • Action Recommended:

    THAT Council receive the memo from the Accessibility Advisory Committee recommending that Council consider the creation and implementation of a Town of Cobourg Accessibility Design Standards Guide to assist architects, engineers, designers, builders and contractors in the construction and modification of barrier-free environments and also assist those who want to make their homes and businesses accessible to persons with disabilities; and

    FURTHER THAT the application of the Accessibility Standard contained within this document shall be:  a) mandatory for all newly designed, newly constructed, altered portions of existing facilities and retrofitted facilities owned, leased or operated by the Town of Cobourg; and b) encouraged for all other public and private facilities, whether new or retrofitted.

  • Action Recommended:

    THAT Council receive the memo from the Accessibility Advisory Committee to support the proposed new resident waterfront seasonal pass and recommending the addition of more accessible on-street parking on King Street West and King Street East in the Downtown.

11.6

  • Action Recommended:

    THAT Council receive the memo from the Equity, Diversity and Inclusion Advisory Committee to support the Cobourg Police Service Officer Safety Plan (Body Worn Cameras) for the Cobourg Police Officers and to be forwarded to the Cobourg Police Service Board as part of the public engagement process.

12.

12.1

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Treasurer / Director of Corporate Services regarding the Art Gallery of Northumberland – Draft MOU and Lease Agreements;

    NOW THEREFORE BE IT RESOLVED THAT Council authorize the Mayor and Municipal Clerk to execute the Memorandum of Understanding and the Victoria Hall Lease Agreements with the Art Gallery of Northumberland, as amended.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Manager of Human Resources, regarding the Cobourg Professional Fire Fighters Association (CPFFA) Collective Bargaining 2021 - Adoption of Terms;

    NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the terms of the negotiated Collective Bargaining Agreement as amended through negotiations between the Town of Cobourg and the Cobourg Professional Fire Fighters Association (CPFFA) Local 1732, effective January 1, 2021 – December 31, 2024.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Manager of Human Resources regarding, CUPE Collective Bargaining and Negotiating Committee 2022;

    NOW THEREFORE BE IT RESOLVED THAT Council authorize the amendment to Policy No. HR-AP-C1 All Personnel — Compensation& Benefits — Salary Calculation Standards to update the negotiating committee to consist of the Chief Administrative Officer, Director of Corporate Services, Director of Public Works, Director of Community Services, Manager of Human Resources, and the Human Resources Generalist; and

    FURTHER THAT Council authorize the negotiating committee be struck to enter into collective bargaining with the Canadian Union of Public Employees, Local 25.

12.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 36 King Street West, Cobourg. (HP-2021-033);

    NOW THEREFORE BE IT RESOLVED THAT Council grant Heritage Permit Application HP-2021-033, submitted by Michael Luu, to permit a roof replacement at 36 King Street West, Cobourg, subject to the finalization of details by Heritage and Planning Staff. 

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 259 Division Street, Cobourg. (HP-2021-0034);

    NOW THEREFORE BE IT RESOLVED THAT Council grant Heritage Permit Application HP-2021-034 submitted by Genedco Property Management on behalf of King William Investment Holdings Inc, to permit various alterations to the existing residential building at 259 Division Street, Cobourg, subject to the finalization of details by Heritage and Planning staff. 

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Acting Director of Planning & Development regarding the Cobourg Municipal Land Inventory for Potential Affordable Housing Sites – Inventory Short-List and Recommendations from the Municipal Land Inventory Ad-Hoc Working Group;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to develop and implement a comprehensive community consultation and engagement plan with respect to the short-listed inventory of municipally-owned properties identified in the Staff Report for the purpose of potentially disposing of portions of the lands and/or using such lands to facilitate the creation of affordable housing in the community with information to come back to Council the end of April 2022; and,

    FURTHER THAT Council direct staff to examine the short-list inventory with respect to high-level opportunities/constraints associated with servicing, infrastructure, and public parkland/facility loss/impact by mid-March 2022. 

12.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Manager, Roads/Sewers, regarding Replacement of an articulating sidewalk machine with attachments

    NOW THEREFORE BE IT RESOLVED THAT Council approve and award the replacement Articulating Sidewalk Machine with attachments to FST Canada Inc in the amount of $175,212.12 including non-refundable HST; and

    FURTHER THAT this project be funded by the approved 2021 Public Works Capital Budget to be funded from the Vehicle and Equipment Reserve.

12.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Parks and Recreation Advisory Committee recommending the Cobourg Community Centre Campus as the preferred location for the Adult Fitness Park for the Town of Cobourg; 

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to implement the Committees recommendation 

12.5

12.6

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Recording Secretary, Accessibility Advisory Committee regarding the appointment of a member to the Memorial Arena Ad Hoc Committee;

    NOW THEREFORE BE IT RESOLVED THAT Council appoint member, Sue Caron, to the Memorial Arena Ad Hoc Committee.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Recording Secretary, Sustainability and Climate Emergency Advisory Committee regarding environmental staff person in Cobourg's 2022 Budget;

    NOW THEREFORE BE IT RESOLVED THAT the new positions as outlined in the 2022 budget, Manager of Long-Range Planning and the Manager of Infrastructure Planning, have environmental sustainability emphasized in their roles and responsibilities.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Secretary of the Equity Diversity and Inclusion Advisory Committee and a Memo from the Municipal Clerk/Manger of Legislative Services regarding the finalized Equity, Diversity, and Inclusion Policy for the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council adopt the Equity, Diversity, and Inclusion Policy for the Town of Cobourg .

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on November 15, 2021, Council considered a Memo from the Municipal Clerk/Manager of Legislative Services, and a Memo from the Record Secretary of the Equity, Diversity, and Inclusion Committee, regarding the Town of Cobourg’s Equity, Diversity, and Inclusion Strategy 2022 to 2026;

    NOW THEREFORE BE IT RESOLVED THAT Council adopt and endorse the Equity, Diversity, and Inclusion Strategy 2022 to 2026, and;

    FURHTER THAT Council direct Staff to send the Equity, Diversity, and Inclusion Strategy 2022 to 2026 to the Canadian Commission of UNESCO to meet our requirement for the Coalition of Inclusive Municipalities’ Action Plan, and;

    FURTHER THAT Council direct Staff to bring forward status reports to Council Meetings on an annual basis presenting an update on the Equity, Diversity, and Inclusion Strategy 2022 to 2026, and;

    FURTHER THAT Council direct Staff to bring forward reports to Council Meetings on an “as needed” basis presenting status updates, questions, comments, concerns, and celebrations from the Equity, Diversity, and Inclusion Advisory Committee, and;

    FURTHER THAT Council direct Staff to bring forward costs associated with the Equity, Diversity, and Inclusion Strategy 2022 to 2026 to the 2022 Budget review process for Council deliberations.

13.
  

13.1

  • Action Recommended:

    THAT Council adopt By-law 083-2021, being a by-law to authorize the Mayor and Municipal Treasurer to execute a lease agreement with Graphic Packaging International, LLC (GPI) for 88,245 square feet within Building 1 and 119, 143 square feet within Building 6 of Northam Industrial Park.

  • Action Recommended:

    THAT Council adopt by-law 084-2021, being a by-law to establish Water Rates and Wastewater Rates upon the owners or occupants of lands and premises connected to Municipal Water Mains and Sanitary Sewers in the Town of Cobourg.

13.2

13.3

  • Action Recommended:

    THAT Council adopt By-law 000-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute an Industrial Waste Surcharge Agreement Baxter’s Bakery (Cobourg) Inc. and the Town of Cobourg to allow the Company to continue to discharge, within the specified limits, and compensate the Town for the additional cost of processing their over-strength waste subject to the terms and conditions as set out within the Agreement.

13.4

13.5

13.6

13.7

13.7.1

  1. By-law 083-2021, being a by-law to authorize the Mayor and Municipal Treasurer to execute a lease agreement with Graphic Packaging International, LLC at Northam Industrial Park
  2. By-law 084-2021, being a by-law to establish Water Rates and Wastewater Rates upon the owners or occupants of lands and premises connected to Municipal Water Mains and Sanitary Sewers in the Town of Cobourg
  3. By-law 085-2021, being a by-law to authorize the Execution of an Industrial Waste Surcharge Agreement with Baxter’s Bakery (Cobourg) Inc. 
  • Action Recommended:

    THAT leave be granted to introduce bylaw 083-2021 to 085-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

14.

17.

18.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

20.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 086-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on November 22, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

No Item Selected