The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

-
Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

 

Notice - This Regular Council Meeting will be held using a hybrid meeting model. Members of Council will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. All Members of Staff will be participating via electronic attendance and delegations will be heard via electronic participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 


1.

2.

  • Action Recommended:

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1
239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Municipal Employee Relations
 

3.

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

5.

  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on August 30, 2021.

  • Action Recommended:

    THAT Council adopt the minutes of the Public Planning meeting held on September 7, 2021.

  • Action Recommended:

    THAT Council adopt the minutes of the Special Council meeting held on September 7 , 2021.

8.

10.

11.

11.1

  • Action Recommended:

    THAT Council receive  and adopt the minutes of the Committee of the Whole meeting held on September 13, 2021 for information purposes.

  • Action Recommended:

    THAT Council receive the National Truth & Reconciliation Day, September 30, 2021 report for information purposes; and

    FURTHER THAT Council support the “Seven Feathers” Walkway to represent the teachings of the Seven Grandfathers to be installed at the intersection of Albert Street and Second Street as a step towards reconciliation in our community and a symbol of the strength and courage of the Residential School survivors and a tribute to those lives lost. 

  • Action Recommended:

    THAT Council receive the memo from the Municipal Clerk/Manager of Legislative Services on the 2021 remaining Council Meeting and Public Meeting schedule for information purposes; and 

    FURTHER THAT a notice to the public be posted on the Town of Cobourg website and available for viewing by members of the Public. 

11.3

11.4

  • Action Recommended:

    THAT Council receive the cashflow forecast for the Cobourg Community Centre (CCC) Canteen for the period October 1, 2021 through to December 31, 2021 for information purposes.

11.5

11.6

12.

12.1

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a Memo from the Treasurer/Director of Corporate Services, regarding the Cancellation, Reduction or Refund of Property Taxes – First Report for 2021;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the reduction of property taxes in the amount of $131,649.99 as follows:

    FURTHER THAT the reduction be shared as follows: 

    •    Town of Cobourg $73,477.19; 
    •    County of Northumberland $41,963.23; 
    •    Education $14,630.71 and 
    •    DBIA $1,578.86.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a Memo from the Municipal Clerk/Manager of Legislative Services, regarding the 2022 Municipal Election Report and Alternative Voting Method Authorization;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the use of internet/telephone voting as the alternative voting method for the 2022 Municipal Election being held on Monday, October 24, 2022; and,

    FURTHER THAT Council directs the Municipal Clerk to prepare a By-law to be brought forward to authorize alternative voting method for the 2022 Municipal Election; and

    FURTHER THAT Council authorize the Mayor and Municipal Clerk to execute an agreement with Intelivote Systems Inc. building upon the successful integrated voting solution experience delivered during the 2006, 2010, 2014 and 2018 Municipal Elections to provide internet and telephone electronic voting Service for the 2022 Town of Cobourg Municipal Election at a total estimated cost of $39,750 based on 15,000 eligible Electors to be funded from the Election Reserve Fund set aside annually for this purpose.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on August 23, 2021, Council considered a Memo from the Municipal Clerk/Manager of Legislative Services, regarding the options to return to in-person Council Meetings through a Hybrid Electronic Participation Model;

    NOW THEREFORE BE IT RESOLVED THAT Council Meetings return to an in-person format in Cobourg Municipal Council Chambers by September 20, 2021, due concerns about the rising cases of the COVID-19 Delta variant and to give Council time to consider a Vaccination Policy for the Town of Cobourg, in the following new format:

    THAT Municipal Council allow for the continuation of Electronic Participation by Council Members in combination with the resumption of physical attendance of Members in Council Chambers in order to continue to maintain modernization of Council Meetings as permitted in the Municipal Act, Section 238 s. 3.1 and s. 3.3 in order to allow for Council to continue to legally meet if there may be a reason where a Member is unable to be present in Chambers; and

    FURTHER THAT Members of the Public and Delegates/Presenters shall participate electronically through Zoom Video Conference; and

    FURTHER THAT Council authorize all Council Advisory Committees to participate through electronic participation utilizing Zoom Video Conferencing for the remainder of the Municipal Council Term or until Council provides further direction to return to in-person meeting; and

    FURTHER THAT Council approve the Hybrid In-Person/Electronic Participation at Council Meetings Policy as presented and attached to the Council Resolution as Attachment "A".

  • Action Recommended:

    THAT Council approve the Banking Authorization for the Corporation of the Town of Cobourg and the Royal Bank of Canada.

12.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a memo from the Cobourg Heritage Advisory Committee, regarding HP-2021-028 - 277 College St, Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council endorse Heritage Permit Application HP-2021-028 as submitted by Christopher Wallace on behalf of Lisa and Gary Ferguson for the demolition of the structures at 277 College, Cobourg be endorsed in principle for both the demolition/removal and re-development, subject to the submission and approval of updated and more detailed architectural building design plans, all to be completed prior to final approval of a Heritage Permit.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a delegation from Meaghan MacDonald, Executive Director, Habitat for Humanity Northumberland, regarding Think Tiny Homes Northumberland and the developing of a micro-village concept to address the affordable housing crisis;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to identify sites for affordable housing that could include Tiny Homes in the ongoing municipal land inventory review; and

    FURTHER THAT Council consider Tiny Homes in Zoning By-law changes to enable Tiny Homes as an affordable housing option; and

    FURTHER THAT Council consider partnerships where possible with Think Tiny Homes Northumberland.

12.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a memo from the Transportation Advisory Committee, regarding an Anti Idling By-law;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to develop an Anti-Idling By-law and education plan with the draft by-law presented to Council by March 1, 2022.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a delegation from William Glover, Bicycle Action Committee (BAC), a Memo from the Transportation Advisory Committee, and a Memo from the Sustainability and Climate Emergency Advisory Committee regarding BAC's proposal for Cobourg's Cycling Infrastructure Completion and funding;

    NOW THEREFORE BE IT RESOLVED THAT the information be forwarded to staff as a reference document for a Transportation Master Plan.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a memo from the Director of Public Works regarding the Purchase of a Specialized Transit Vehicle and Approval of Participation Fee for Electric Vehicle Feasibility Study;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the purchase of a 2020 ARBOC 8m low floor accessible transit bus from Creative Carriage Ltd. at a total cost of $152,439.53 including non-refundable HST to be 73.33% ($111,783.91) funded by the Investing in Canada Infrastructure Program (ICIP): Transit Stream and 26.67% ($40,655.62) funded from the Town of Cobourg vehicle replacement reserve; and

    FURTHER THAT Council approve $5,500.00 plus HST in the 2022 budget to fund the Town’s participation in the Metrolinx Transit Joint Procurement Initiative Battery Electric Bus (BEB) Road Map Project.

12.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a memo from the Deputy Director, Community Services, regarding the Cobourg Community Centre Canteen Reopening;

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to reopen the Canteen(s) and Vending Machine(s), located at the Cobourg Community Centre for October 2, 2021 to facilitate community user groups as the Cobourg Community Centre reopens for more events and activities; and

    FURTHER THAT council permit the spending of $20,000 for restocking costs and $13,000 staffing costs with the anticipation that the canteen(s) and vending machine(s) will break even or generate a profit, resulting in a zero cost impact to the tax base; and

    FURTHER THAT Council direct Staff to bring forward to Council a Cash-flow projection report for Canteen Operations to Council at the September 20, 2021 Regular Council Meeting.

12.5

12.6

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on September 13, 2021, Council considered a memo from Sustainability and Climate Emergency Advisory Committee regarding the Environmental Officer Position and Cobourg's 2022 Budget;

    NOW THEREFORE BE IT RESOLVED THAT the matter be referred to the 2022 Budget deliberations to hire a full-time environmental staff person.

13.
  

13.1

  • Action Recommended:

    THAT Council adopt By-law No.072-2021, being a by-law to Amend By-Law No. 008-2019 to Amend the Terms of Reference for the Memorial Arena Terms of Reference Committee of Council.

  • Action Recommended:

    THAT Council adopt By-law No.073-2021, being a by-law to amend Town of Cobourg Procedural By-law No.009-2019, to allow for the continuation of Electronic Participation by Council Members in combination with the resumption of physical attendance of Members in Council Chambers in order to continue to maintain modernization of Council Meetings as permitted in the Municipal Act, 2001 Section 238 s. 3.1 and s. 3.3 in order to allow for Council to continue to legally meet if there may be a reason where a Member is unable to be present in Council Chambers.

  • Action Recommended:

    THAT Council adopt By-law No.074-2021, being a by-law to authorize the use of electronic voting by Internet and Telephone as alternative voting methods in respect of the school board and municipal election to be held in 2022 pursuant to the provisions of the Municipal Election Act.

  • Action Recommended:

    THAT Council adopt By-law No.075-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with lntelivote Systems Inc. for the provision of Internet and Telephone Electronic Voting Service for the 2022 Municipal Election.

13.2

  • Action Recommended:

    THAT Council adopt By-law No.076-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a Pre-Servicing Agreement and a Development Agreement with 3FiveSix Corp. and Lakefront Utility Services Inc. for the development of four (4) residential building lots described as Lots 16, 17, 18 & 19, Block X, Caddy Plan, known municipally as 312 Clyde Street, subject to the finalization of details by municipal staff and applicable agencies.

  • Action Recommended:

    THAT Council adopt By-law No.077-2021, being a by-law to amend Zoning By-Law No. 085-2003 to permit “Stacked Townhouses” as a permitted land use under “Multiple Residential Four, Exception 18” zone on the 2.54 Hectares of vacant land.

13.3

13.4

13.5

  • Action Recommended:

    THAT Council adopt By-law No.078-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation an agreement with the Northumberland Humane Society for the Housing of Domestic Animals and other Municipal Animal Services for the Town of Cobourg as set out in the terms and services outlined and agreed upon within the Services Agreement.

13.6

13.7

13.7.1

  1. By-law No.072-2021, being a by-law to Amend By-Law No. 008-2019 to Amend the Terms of Reference for the Memorial Arena Terms of Reference Committee of Council;
  2. By-law No.073-2021, being a by-law to amend By-Law No. 009-2019, being a By-Law to Establish the Rules of Order and Procedures for Municipal Council and Committee Meetings of the Corporation of the Town of Cobourg;
  3. By-law No.074-2021, being a by-law to Authorize the use of Alternative Voting Methods (Internet And Telephone} in the 2022 Town of Cobourg School Board And Municipal Elections;
  4. By-law No.075-2021, being a by-law to authorize Execution of an Agreement with Intelivote Systems Inc. for Alternative Voting Systems;
  5. By-law No.076-2021, being a by-law to to Authorize the Execution of a Pre-Servicing Agreement and Development Agreement with 3FiveSix Corp. and the Corporation of the Town of Cobourg and Lakefront Utility Services Inc. (312 Clyde Street, Cobourg);
  6. By-law No.077-2021, being a by-law to  amend Zoning By-Law No. 085-2003 North-East Corner of Densmore and Birchwood Trail - Marshall Homes (Cobourg) Ltd.  (160 Densmore Road), Cobourg).
  7. By-law No.078-2021, being a by-law to Authorize the Execution of an Agreement with the Northumberland Humane Society for the Housing of Domestic Animals and other Municipal Animal Services for the Town of Cobourg.
  • Action Recommended:

    THAT leave be granted to introduce bylaw 072-2021 to 078-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

14.

17.

18.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

20.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 079-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on September 20, 2021, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

No Item Selected