The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Tuesday, September 06, 2022

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Please be advised that the Committee of the Whole Council Meeting will begin at 6:00 P.M.

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that Council is inviting the public to return to in-person attendance in Council Chambers. In addition, the public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail].

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.

PRESENTATIONS

6.

DELEGATIONS

7.

DELEGATION ACTIONS

8.

GENERAL GOVERNMENT SERVICES

8.1

Memo from the Treasurer/Director of Corporate Services, regarding Comprehensive User Fee Study - Update

• Action Recommended:

  THAT Council receive this report for information purposes, and

  FURTHER THAT Council award a contract to Watson & Associates Economists Ltd (Watson) for the completion of a Comprehensive User Fee Study for the Town of Cobourg at with an upset limit of $83,500 plus non-recoverable HST in the amount of $1,496.60 for a total upset limit of $ 84,996.60 to be funded with the original 2021 budget amount of $35,000.00 plus an additional newly negotiated amount of up to $49,996.60 all from the Northam Industrial Park reserve account.

8.2

Town of Cobourg Homelessness Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the September 6, 2022, Homelessness Verbal Update from the Chief Administrative Officer for information purposes.

9.

PLANNING AND DEVELOPMENT SERVICES

9.1

Memo from the Director, Planning and Development, Delegation of Site Plan Control as result of Changes to the Planning Act (Bill 109)

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting, requiring pre-consultation for privately initiated applications under the Planning Act; and

  FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting, delegating all matters relating to Site Plan approval to staff that would have the effect of:

  1. Delegating the receipt and deeming of Site Plan Applications complete or incomplete to the Director of Planning and Development;
  2. Appointing the Director of Planning and Development and the Director of Public Works for the purposes of approving site plans and drawings; and,
  3. Authorizing the Mayor and Clerk to execute all site plan agreements upon the stamped approval of the Site Plan Drawings by the Director of Planning and Development and the Director of Public Works;

  AND FURTHER THAT Council authorize the preparation of a new Site Plan Control By-law to be presented at a Regular Council Meeting that would have the effect of establishing new and current regulations regarding site plan control and recognizing the delegation of authority to the Director of Planning and Development and the Director of Public Works; and

  FURTHER THAT the Planning and Development Division bring forward an annual Planning Act application summary in the first quarter of 2023 and every year thereafter reporting on previous years Planning Act applications and approvals including any delegated approvals.

• Action Recommended:

  FURTHER THAT the Planning and Development Division bring forward an annual Planning Act application summary in the first quarter of 2023 and every year thereafter reporting on previous years Planning Act applications and approvals including any delegated approvals

9.2

Memo from the Manager, Planning Planning and Development, regarding Affordable & Rental Housing Community Improvement Plan (CIP) Intake 2021 CIP Results and Recommendations

• Action Recommended:

  THAT Council receive this staff report for information;

  FURTHER THAT Council award funding under the 2021 Affordable and Rental Housing CIP in the amount of $111,863 under the Building Fees Program, $16,050 under the Planning Fees Program, $10,000 grant and $50,000 loan under the Sustainability Program and $10,000 grant and $50,000 loan under the Universal Design Program, totaling $147,913.87 grant and $100,000 loan to Balder Corporation; and

  FURTHER THAT Council pass a By-law authorizing the Mayor and Clerk to execute the necessary funding agreements between the Town of Cobourg and Balder Corporation; and

  FURTHER THAT Staff send a letter to the unsuccessful applicants and explore any further funding opportunities during the 2022 intake period and beyond for their projects;

  FURTHER THAT the 2021 Evaluation Committee being comprised of Coordinator of Planning & Development Services; One (1) member of the Planning & Development Advisory Committee; One (1) member of the Northumberland Affordable Housing Committee; Director of Corporate Services (or designate); Director of Planning or Development (or designate); and the County Housing Services Manager (or designate) continue their work during the evaluation of the 2022 applications being received up until September 30, 2022; and,

  FURTHER THAT Council send a letter to the evaluation committee thanking members for their service. 

9.3

Memo from Planner II – Development, regarding the Application for Site Plan Approval - 274 King Street East – Proposed Four-Plex Dwelling

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with MGM Developments Inc. and Lakefront Utilities Services inc., for a new four-plex dwelling at 274 King Street East, subject to finalization of details by municipal staff and partner agencies.

10.

PUBLIC WORKS SERVICES

11.

PARKS AND RECREATION SERVICES

12.

PROTECTION SERVICES

12.1

Memo from the Municipal Clerk/Director of Legislative Services, regarding Municipal Law Enforcement Vehicle Options for 2022.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the purchase of a By-law Enforcement Vehicle - Half-ton Truck in place of the approved Capital By-law Enforcement Van due to supply issues and availability and the immediate need for a By-law Vehicle; and 

  FURTHER THAT Council support the Staff recommended Option #2 out of the three (3) recommend options presented in the Staff report and approve an additional amount of $37,000 to be funded from the Parking Reserve account which includes the estimated cost of the truck and Hitch and Bedliner and aluminum cap for rear cargo box and the mobile tech and upfitting for laptop, lighting for the Mobile Technology and Officer traffic and safety components. 

13.

ARTS CULTURE AND TOURISM SERVICES

14.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

14.1

Unfinished Business Tracking Table

15.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform

16.

ADJOURNMENT