The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

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Electronic Participation

1.

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

4.

I am declaring a potential pecuniary interest on the application for site plan approval for 420 Division Street because my property lies within 120m of the subject property. This declaration is made under Section 5 of the Municipal Conflict of Interest Act, and I will not be participating in any discussion or vote related to this matter.
  • Action Recommended:

    THAT Council adopt the minutes of the Regular Council meeting held on April 6, 2021

  • Action Recommended:

    THAT Council adopt the minutes of the Special Council meeting held on April 1, 2021

8.

9.

10.

10.1

  • Action Recommended:

    THAT Council receive and approve the minutes of the Committee of the Whole meeting held on  April 19 , 2021 for information purposes.

10.2

  • Action Recommended:

    THAT Council receive for information purposes; and 

    FURTHER THAT Council receive the verbal report from the Municipal Clerk on  Procedural matters related to Item 9.2 and 9.3 from the recommended actions related to the Marie Dressler House Roof Replacement approved at the April 19, 2021 Committee of the Whole Meeting. 

  • Action Recommended:

    THAT Council receive the application and refer to the Planning Department for a report; and,

    FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P.13, as amended, be implemented, including the scheduling of a Public Meeting.

  • Councillor Aaron Burchat declared a conflict on this item. (My place of employment does work for Canadian Centre for Addiction.)
  • Councillor Emily Chorley declared a conflict on this item. (I am declaring a potential pecuniary interest on the application for site plan approval for 420 Division Street because my property lies within 120m of the subject property. This declaration is made under Section 5 of the Municipal Conflict of Interest Act, and I will not be participating in any discussion or vote related to this matter.)
  • Action Recommended:

    THAT Council receive the staff report for information purposes; and

    FURTHER THAT the application be referred to the Planning Department for a report.

10.3

  • Action Recommended:

    THAT Council receive the staff report from the Manager of Roads and Sewers for information purposes; and

    FURTHER THAT Council not open the single tender received for the Cab and Chassis Tender and authorize the Public Works Department to retender the project in order to solicit more bids for the Replacement Snow Plow/Dump Truck Cab and Chassis Capital Budget item. 

10.4

  • Action Recommended:

    THAT Council receive the recommendation from the Parks and Recreation Advisory Committee for information purposes to consider making an attempt to acquire the Brookside property as a community benefit

10.5

10.6

11.

11.1

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Municipal Clerk/Manager of Legislative Services, regarding the awarding of the Electronic Document Records Management System Request for Proposal;

    NOW THEREFORE BE IT RESOLVED THAT Council award the Request for Proposal Electronic Document Records Management contract to the successful bidder, StoneShare in the amount of $154,000.00 to be funded from the Legislative Services approved 2021 Operating Budget.

    AND FURTHER THAT the funds are taken from the Building Efficiencies Fund in the amount of $154,000.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Director of Corporate Services/Treasurer regarding the Dressler House Roof Project;

    NOW THEREFORE BE IT RESOLVED THAT Council award the contract for the replacement of the Dressler House roof to the low bidder being Urban Roofing & Consulting at a cost of $35,388.06 which includes non-refundable HST subject to the finalization approval of materials and details by Heritage Planning Staff. 

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Director of Corporate Services/Treasurer regarding the Market Building Roof Replacement;

    NOW THEREFORE BE IT RESOLVED THAT Council award the contract for the replacement of the Market Building roof to the low bidder being Urban Roofing & Consulting at a cost of $124,890.05 including non-refundable HST using the Polymer Shakes product as approved by the Ontario Heritage Trust subject to approval by the Cobourg Heritage Committee plus an additional contingency of $10,000 to be used to repair any damaged roof sheeting.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Manager, Human Resources, regarding Pay Equity Maintenance CUPE Local #25

    NOW THEREFORE BE IT RESOLVED THAT Council approve $10,000.00 from the 2021 budget from the finance reserve contingencies on page 42 of the Operating Budget to hire a pay equity specialist to review and align current pay equity plan band widths with existing CUPE pay grids and to validate results of the pay equity maintenance process for implementation as required by legislation.

  • Action Recommended:

    WHEREAS at the Regular Council Meeting on June 29, 2020 Council approved Resolution 0269-2020, authorizing Waterworks to borrow the amount of $2.3 million dollars for the completion of the Water Radio Frequency Meter Changeout/Renewal Project, for both the 4,000 remaining residential and the 309 commercial customer's water meters, and to establish an Advanced Metering Infrastructure (AM!) network for effective and efficient meter reading and savings; and 

    WHEREAS TD Canada Trust is requesting that Council of the Corporation of the Town of Cobourg complete a Corporate Resolution as part of the Loan process;

    NOW THEREFORE BE IT RESOLVED THAT Council authorize the Mayor and Municipal Clerk to certify to the Bank the names of those persons who are holders from time to time of the positions authorized as signing officers, and such certification, when received by the Bank, shall be binding on the Corporation as attached to this resolution as Appendix "A". 

11.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Director of Planning and Development regarding the Cobourg Municipal Land Inventory for Potential Affordable Housing Sites;

    NOW THEREFORE BE IT RESOLVED THAT Council continue with the review of municipally-owned properties for the purpose of potentially disposing of and/or using such lands to facilitate the creation of affordable housing by establishing an internal ad-hoc working group comprised of:

    • Coordinator of Planning and Development;
    • Coordinator of Public Works;
    • Coordinator of Parks and Recreation;
    • Member from the Parks and Recreation Advisory Committee; and
    • Member from the Planning and Development Advisory Committee

    AND FURTHER THAT a member from the Northumberland Affordable Housing Committee, staff from Northumberland County’s Housing Services and staff from the Town of Cobourg’s Community Services (Parks), Public Works and Planning divisions be invited to attend meetings of the internal ad-hoc working group when required to act as resources; and

    FURTHER THAT the recommendations of the internal ad-hoc working group be provided to Municipal Staff and brought forward to Council in a Staff Report for consideration; and

    FURTHER THAT the ad-hoc working group provide a recommended shortlist and implementation plan to Council by September 13, 2021.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 121 Bagot Street -HP-2021-007

    NOW THEREFORE BE IT RESOLVED THAT Council grant a Heritage Permit Application HP-2021-007, submitted by Lee and Brad Corlett, for a side and rear addition with mudroom at 121 Bagot Street, Cobourg, subject to the finalization of details by Heritage and Planning staff.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 201 Second Street – Market Building HP-2021-010

    NOW THEREFORE BE IT RESOLVED THAT Council approve Heritage Permit Application HP-2021-010, submitted by Ian Davey on behalf of Town of Cobourg, to permit a roof replacement at 201 Second Street, subject to the finalization of details by Heritage and Planning staff.

11.3

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Manager of Environmental Services, regarding the Scum Trough Sanitary Sewer line at Water Pollution Control Plant #1

    NOW THEREFORE BE IT RESOLVED THAT Council approve the bid submitted by Behan Construction in the amount of $196,970.67 including non-refundable HST to complete the construction of the Scum Trough sanitary sewer line at Water Pollution Control Plant #1.

11.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Deputy Director of Community Services, regarding the High Efficiency Hot Water Tank Replacement at the Cobourg Marina;

    NOW THEREFORE BE IT RESOLVED THAT Council award the RFP Contract CO-21-09 to Stadtke Plumbing & Heating Ltd. for a design plan and complete installation of a new high efficiency hot water system, removal and environmentally responsible disposal of the current aged equipment; and

    FURTHER THAT Council approve the costs associated with provisional deliverables 1, 2 and 3 in the amount of $69,633.20 plus HST as approved in the 2021 Capital Budget; and

    FURTHER THAT $12,633.20 plus HST be funded from the Marina Reserve account and $7,000 be re-allocated from the Marina Washer and Dryer replacement Capital Budgeted Item to fund the remaining amount of the project cost of the High Efficiency Hot Water Tank Replacement.

11.5

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Accessibility Coordinator regarding National Accessibility Awareness Week 2021;

    NOW THEREFORE BE IT RESOLVED THAT Council proclaim Accessibility Awareness Week from May 31st to June 4th, 2021; and

    FURTHER THAT Council hang the banner created by the Chair of the Accessibility Advisory Committee at Victoria Hall throughout Accessibility Awareness week; and

    FURTHER THAT Council provide a budget of $2,500 to secure a keynote speaker related to Accessibility to kick off the event, with these funds allocated from the Legislative Services approved budget under Training/Courses; and

    FURTHER THAT Council participate in different events throughout the week, to the best of their availability and schedule.

11.6

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary of the Sustainability and Climate Change Action Committee regarding the Environmental Officer Position;

    NOW THEREFORE BE IT RESOLVED THAT Council work on having the shared Northumberland County Environmental Officer position continued.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on April 19, 2021, Council considered a Memo from the Recording Secretary of the Sustainability and Climate Change Action Committee regarding the revisions to the Terms of Reference;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the SCCAC recommendations for the following changes to the Terms of Reference for the SCCAC, namely that:

    • Pam Lancaster from the Ganaraska Regional Conservation Authority (GRCA), recommended by the GRCA as their representative, be approved as a member of the SCCAC, in the role of an advisor, with no vote; and that
    • A representative from Sustainable Cobourg, recommended by Sustainable Cobourg as their representative, be approved as a member of the SCCAC, with a vote.

12.

12.1

  • Action Recommended:

    THAT Council adopt By-law 030-2021, being a by-law to authorize the Levying of Tax Rates and Collection of Taxes for the Year 2021.

  • Action Recommended:

    THAT Council adopt By-law 031-2021, being a by-law to amend By-law No.009-2019, regarding taking of a Recorded Vote at Meetings pursuant to Section 246 of the Municipal Act, 2001.

  • Action Recommended:

    THAT Council adopt By-law 032-2021, being a by-law to execute on behalf of the Corporation an Agreement with the Cobourg Farmers Market and the Town of Cobourg to lease the Rotary Harbourfront Park, on Saturdays between the hours of 8:00 a.m. to 1:00 p.m. from Saturday, May 8, 2021 through to Saturday, October 30, 2021. 

12.2

12.3

12.4

12.5

12.6

12.7

  1. By-law No. 030-2021, being a by-law to Authorize the Levying of Tax Rates and Collection of Taxes for the Year 2021;
  2. By-law No.031-2021, being a by-law to amend By-law No.009-2019 Town of Cobourg Procedural By-law; and
  3. By-law No.032-2021, being a by-law to authorize the execution of a Lease Agreement between the the Town of Cobourg and the Cobourg Farmers Market for use of the Rotary Harbourfront Park.
  • Action Recommended:

    THAT leave be granted to introduce bylaw 030-2021 to 032-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

13.

  • Action Recommended:

    THAT Council receive the Advisory Committee and Local Board Minutes for information purposes.

16.

  • Action Recommended:

    THAT Council receive the Notice of Motion for information purposes; and

    FURTHER THAT the Notice of Motion be referred to the May 10, 2021 Committee of the Whole Meeting for discussion.

17.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

18.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

19.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 033-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on April 26, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

20.

No Item Selected