The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, January 25, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:30 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council proceed into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, regarding:

2.1

Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Presentation, MBTW Group, regarding the Town of Cobourg East Pier Revitalization Project Update.

6.2

Beth Bellaire, Chair Parks and Recreation Advisory Committee, presenting the Committee 2021 Annual Work Plan and Annual Report. 

7.

DELEGATIONS

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Chief Administrative Officer, regarding the 2020 Progress Report on the 2019-2022 Municipal Council Strategic Plan.

• Action Recommended:

  THAT Council consider the staff report from the Chief Administrative Officer regarding the annual 2020 Progress Report for the 2019-2022 Strategic Plan; and

  FURTHER THAT Council direct the Chief Administrative Officer to schedule a mid-term Strategic Plan session for Council and Staff to review current priorities and deliverables.

9.2

Memo from the Chief Administrative Officer, regarding the Town of Cobourg Service Delivery Review Report.

• Action Recommended:

  THAT Council receive the Service Delivery Review Report from the Chief Administrative Officer for information purposes; and

  FURTHER THAT Council endorse the recommended processes outlined in the staff report to advance the  Service Delivery Review Implementation Plan for the Town of Cobourg. 

9.3

Memo from the Treasurer/Director of Corporate Services, regarding a Lease Amending Agreement with Graphic Packaging International, LLC at Northam Industrial Park – Building 6 East, Cobourg.

• Action Recommended:

  THAT Council receive this report for information purposes and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Lease Amending Agreement with Graphic Packaging International, LLC to increase the square footage of the demised premises in Building 6, East of Northam Industrial Park by 31,510 square feet.

9.4

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the COVID-19 Verbal Update from the Chief Administrative Officer for information purposes. 

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Manager of Planning, regarding 265-327 Elgin Street East, Cobourg – Elgin Park Re-Zoning Northumberland County Housing Corporation

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to re-zone the 0.84 ha (2.1 ac) parcel of land at 265-327 Elgin Street East from “Residential Type 3 (R3) Zone” to “Residential Type 4 Exception 32 Holding (R4-32-H) Zone” to permit a 40 unit, two-storey residential stacked townhouse development and associated accessory building, open space and parking.

10.2

Memo from the Secretary, of the Planning and Development Advisory Committee, regarding Application for Approval of a Zoning By-law Amendment – 265-327 Elgin Street East

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Planning and Development Advisory Committee to endorse the conclusions and recommendations of the Planning Report for information purposes.

10.3

Memo from Planner 1 - Heritage, regarding an Application for Site Plan Approval – 428-432 King Street East, Cobourg (at Brook Road North)

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and,

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with King & Brook Inc., King & Brookeast Inc. and Lakefront Utility Services Inc. for the proposed development of a new a multi-unit commercial development consisting of three (3) single storey, stand-alone buildings with a total gross floor area of 971 m2, as follows: Building A1: 185 m2 convenience /gas bar; Building B1: 254 m2 drive-thru restaurant; Building B2: 532 m2 service commercial/drive-thru restaurants, subject to the finalization of details by municipal staff and applicable agencies.

10.4

Memo from Planner I - Heritage, regarding an Application for Site Plan Approval – 1144 Division St., Cobourg - Hotel 2720064 Ontario Inc./Dave Chahal.

• Action Recommended:

  THAT the application be received by Council and be referred to the Planning Department for a report.

11.

PUBLIC WORKS SERVICES

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Deputy Director of Community Services, regarding the East Pier Design and update to Municipal Council.

• Action Recommended:

  THAT Council receive the Staff Report from the Deputy Director of Community Services for information purposes. 

13.

PROTECTION SERVICES

14.

ARTS CULTURE AND TOURISM SERVICES

14.1

Memo from the Secretary, Sustainability and Climate Change Advisory Committee regarding revisions to the Terms of Reference

• Action Recommended:

  THAT Council approve the following changes to the Terms of Reference for the Sustainability and Climate Change Action Committee, namely that:

  • A representative from Ganaraska Regional Conservation Authority be approved as a member of the SCCAC, in the role of an advisor, with no vote; and that
  • A representative from Sustainable Cobourg, chosen by Sustainable Cobourg, be approved as a member of the SCCAC, in the role of an advisor, with a vote; and that
  • Two student representatives from Cobourg Collegiate Institute (CCI) and/or St. Mary’s be approved as a member(s) of the SCCAC, in the role of an advisor, with a vote; and that
  • An optional outside expert who is deemed helpful in formulating recommendations on sustainability/climate change matters, as determined by the SCCAC, be approved as a member of the SCCAC, in the role of an advisor, with no vote.

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Municipal Council Unfinished/Outstanding Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

16.1

Open Forum - Submissions from Public

17.

ADJOURNMENT