The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, December 07, 2020

6:00 P.m. - 7:00 P.m.

Council Chambers, Victoria Hall, Cobourg

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1.

CALL TO ORDER

2.

ADDITIONS TO THE AGENDA

3.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

4.

PRESENTATIONS

5.

DELEGATIONS

5.1

Jack Gibbons, Chair, Ontario Clean Air Alliance, regarding Ontario's growing climate crisis

6.

DELEGATION ACTIONS

7.

GENERAL GOVERNMENT SERVICES

7.1

Memo from the Treasurer/ Director of Corporate Services, regarding the Third Quarter 2020 - Operating Budget Variance Report

• Action Recommended:

  THAT Council receive the Third Quarter 2020 Operating Budget Variance Report for information purposes.

7.2

Memo from the Treasurer/ Director of Corporate Services regarding the 202 Second Street Parking Lot - Lease Agreement

• Action Recommended:

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-­law be prepared and presented at a Regular Council meeting to authorize the Mayor and Municipal Clerk to execute an agreement with Cobourg Harbourpark Properties Inc. (Harbourpark) for the lease of a vacant lot known municipally as 202 Second Street being at the intersection of Second Street and Albert Street.

7.3

Memo from the Senior Financial Analyst, regarding Financial Report - Cash in Lieu of Parkland Reserves 2019

• Action Recommended:

  THAT Council receive the 2019 financial report regarding the Cash in Lieu of Parkland Reserve for information purposes; and

  FURTHER THAT a copy of the report be made available to the public on the municipal website.

7.4

Memo from Senior Financial Analyst regarding Development Charges Reserve Funds 2019

• Action Recommended:

  THAT Council receive the financial report regarding the Development Charge Reserve Funds 2019 for information purposes; and

  FURTHER THAT a copy of the report be made available to the public on the municipal website.

7.5

Memo from the Accessibility Coordinator, regarding the Indigenous Land Acknowledgment for the Town of Cobourg

• Action Recommended:

  THAT Council receive the Land Acknowledgement, created by Alderville First Nations, for their use; and

  FURTHER THAT Council incorporate the Town of Cobourg’s traditional Indigenous land acknowledgement statement in all Council related meetings; and

  FURTHER THAT Council incorporate the Town of Cobourg’s traditional Indigenous land acknowledgement statement in all Board and Advisory Committee meetings; and

  FURTHER THAT Council incorporate the Town of Cobourg’s traditional Indigenous land acknowledgement statement in all public meetings and ceremonies; and

  FURTHER THAT all Town of Cobourg require their , municipal staff, Councillors, volunteers, and to attend Indigenous Awareness and Understanding Training, developed by the Town of Cobourg and/or provided by the Town of Cobourg and/or comparable to the training provided by the Town of Cobourg;

  FURTHER THAT Council direct Staff to incorporate appropriate actions from the Truth and Reconciliation Commission’s Calls to Action into the development of the EDI Strategy; and

  FURTHER THAT Council begin to use the Land Acknowledgement on January 4, 2021 at the first Committee of the Whole meeting for 2021.

7.6

Memo from the Accessibility Coordinator, regarding, the Town of Cobourg Equity, Diversity, and Inclusion Strategy.

• Action Recommended:

  THAT Council receive this Memo from the Accessibility Coordinator for information purposes; and

  FURTHER THAT Council approves the final version of the Terms of Reference for the Equity, Diversity, and Inclusion Advisory Committee of Council; and

  FURTHER THAT Council authorize the preparation of a By-law to amend By-Law No. 008-2019 to include the Terms of Reference for the Equity, Diversity, and Inclusion Advisory Committee of Council ; and

  FURTHER THAT Council appoints two (2) Councillors to sit as Voting Members of the Equity, Diversity, and Inclusion Advisory Committee of Council; and

  FURTHER THAT Council directs Staff to begin the application process for the Equity, Diversity, and Inclusion Advisory Committee of Council; and

  FURTHER THAT Council direct Staff to consult with the Equity, Diversity, and Inclusion Advisory Committee of Council on matters pertaining to the Equity, Diversity, and Inclusion Strategy for the Town of Cobourg, including public participation; and

  FURTHER THAT Council sign the Declaration to join the Coalition of Inclusive Municipalities on January 4, 2021 as a commemoration to World Braille Day; and

  FURTHER THAT Council direct Staff to bring forward initial budget amounts to be presented at the 2021 Budget review process for Council deliberations; and

  FURTHER THAT Council participate in the “Leadership Interviews” as a part of the development of this strategy in the coming months.

8.

PLANNING AND DEVELOPMENT SERVICES

8.1

Memo from the Director of Planning and Development, regarding the Application for Approval of a Draft Plan Subdivision – Lands West of Canadian Tire Vandyk – West Park Village Limited.

• Action Recommended:

  THAT Council receive this Report for information purposes; and,

  FUTHER THAT Council authorize the preparation of by-law to be presented to Council and a Regular Council meeting which grants draft plan of subdivision approval to Vandyk – West Park Village Limited for the development of the 3.7 ha (9.1 ac) parcel of land west of Canadian Tire for 62 townhouse units, 10 semi-detached units, a 0.6 ha (1.5 ac) commercial block, a 0.12 ha (0.3 ac) public parkette block, and an emergency/pedestrian-only access block, subject to the conditions outlined in Schedule “A” of the By-law.

8.2

Memo from the Secretary of the Planning and Development Advisory Committee regarding the Application for Approval of a Draft Plan Subdivision – Lands West of Canadian Tire Vandyk – West Park Village Limited

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Planning and Development Advisory Committee to endorse the conclusions and recommendations of the Planning Report for information purposes. 

8.3

Memo from the Manager of Planning regarding an application for Clearance of Conditions - Draft Plan of Subdivision - Pre-Servicing and Subdivision Agreement - Nickerson D’Arcy Street, north of Nickerson Drive, Cobourg - LeBlanc Enterprises

• Action Recommended:

  THAT the report be received for information purposes; and

  FURTHER THAT Council authorize the preparation of By-law to be presented at a Regular Council Meeting attached as Figure 4 of the Staff Report to be endorsed to authorize the Mayor and Municipal Clerk to execute a Pre-Servicing Agreement and a Subdivision Agreement with Leblanc Enterprises for the 23-unit residential freehold-condominium subdivision development located on a 2.0 ha parcel of land located on an extension of D’Arcy Street, north of Nickerson Drive, subject to the finalization of details by municipal staff and partner review agencies.

8.4

Memo from the Secretary of the Cobourg Heritage Advisory Committee regarding the Amendment to Heritage Designation By-law 589 King Street West

• Action Recommended:

  THAT Council endorse the recommendation from the Cobourg Heritage Advisory Committee to authorize municipal staff to implement the required process to amend the Designation By-law in accordance with the requirements of the Heritage Act, including the issuance of a Notice of Intention to Amend Schedule A to Designating Bylaw 16-93, the preparation of a new Schedule A, and the registration of the necessary documents on title to recognize the new property limits for The Cedars on Lot 9, Plan 39M-936.

9.

PUBLIC WORKS SERVICES

9.1

Memo from he Manager of Engineering and Capital Projects regarding the Assumption of Municipal Services and Infrastructure at West Park Village, Phase 4A, 4B and 4C

• Action Recommended:

  THAT Council authorize the Municipal Clerk to prepare a By-law to be presented to Municipal Council to authorize the assumption of municipal services and Infrastructure at West Park Village Phases 4A, 4B and 4C, namely the streets known as:

  • Charles Wilson Parkway (Wilkins Gate to Fisher Street);
  • Leslie Street (Wilkins Gate to Fisher Street);
  • Fisher Street (Leslie Street to Kerr Street);
  • Robinson Drive (Leslie Street to Kerr Street);
  • McMurdo Drive (Fisher Street to first rear lot line East of Robinson Drive);
  • Kerr Street (Fisher Street to first rear lot line east of Robinson Drive);
  • Henderson Drive (Leslie Street to McMurdo Drive); and
  • McMurdo Drive (Wilkins Gate to Fisher Street);

  All part of Registered Plan 39M-876 and with the limits as indicated on attached Schedule A and described in the Subdivision Agreement Between the Corporation of the Town of Cobourg and VanDyk West Park Village Limited dated July 30, 2012.

9.2

Memo from the Director of Public Works, regarding the execution of a Transfer Payment Agreement with Investing in Canada Infrastructure Program (ICIP) – Transit Stream.

• Action Recommended:

  THAT Council authorize the preparation of a By-law to be presented to Council for adoption at a Regular Council meeting to authorize the Mayor and Municipal Clerk to execute an agreement with Her Majesty the Queen in right of Ontario represented by the Minister of Agriculture, Food and Rural Affairs and the Corporation of the Town of Cobourg for the Investing in Canada Infrastructure Program Public Transit Stream.

10.

PARKS AND RECREATION SERVICES

11.

PROTECTION SERVICES

11.1

Memo from the Secretary of the Accessibility Advisory Committee regarding the Accessibility Coordinator Position

• Action Recommended:

  THAT Council receive the memo from the Accessibility Advisory Committee for information purposes.  

11.2

Memo from the Secretary of the Accessibility Advisory Committee regarding the Accessible Parking Spaces in the Town of Cobourg

• Action Recommended:

  THAT Council receive the recommendation from the Accessibility Advisory Committee in response to the Council Motion on October 7th ; and

  FURTHER THAT the Accessibility Advisory Committee recommends that accessible parking spots in the Town of Cobourg remain as paid parking spots to ensure equity for Persons with Disabilities.

11.3

Memo from the Secretary of the Accessibility Advisory Committee regarding the APS Signal Priority Intersections for 2021

• Action Recommended:

  THAT Council endorse the recommendation from the Accessibility Advisory Committee and designate that the intersections of Elgin/Frei and Elgin/Rogers be the priority intersections for new APS signals for the 2021 year.

11.4

Memo from the Secretary of the Accessibility Advisory Committee regarding the Accessibility Advisory Committee Workplan

• Action Recommended:

  THAT Council receive and approve the 2021 Work Plan for the Accessibility Advisory Committee.

12.

ARTS CULTURE AND TOURISM SERVICES

13.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

13.1

Municipal Council Unfinished/Outstanding Business Tracking Table.

14.

COMMITTEE OF THE WHOLE OPEN FORUM

15.

ADJOURNMENT