The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Monday, August 21, 2023 at 4:00 P.m. - 5:00 P.m.

Council Chambers, Victoria Hall, Cobourg

This Regular Council Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that in-person attendance in Council Chambers by members of the public is now permitted. The public may also view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail].

 

The Town of Cobourg Municipal Council is now in  Summer Session and Meetings in July and August will be held at 4:00 P.M. until September 2023. 

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

ADDITIONS TO THE AGENDA

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.

CONSENT AGENDA - MINUTES

Items listed under the Consent Agenda are to be considered collectively as one motion. Council members may request that specific items be removed for separate discussion/ deliberation and the item be moved to the Items extracted from Consent Agenda

5.1

Adoption of the July 24th, 2023 Regular Council Meeting Minutes

5.2

Adoption of the July 25th, 2023 Special Council Orientation Meeting Minutes

5.3

Adoption of the July 26th, 2023 Special Council Orientation Meeting Minutes

5.4

Adoption of the August 11th, 2023 Emergency Council Meeting Minutes

5.5

Adoption of the August 14th, 2023 Special Council Meeting Minutes

5.6

Adoption of the August 14th, 2023 Committee of the Whole Meeting Minutes

6.

ITEMS EXTRACTED FROM CONSENT AGENDA

7.

PRESENTATIONS

8.

DELEGATIONS

8.1

Marsha McLean, Oriana Singers, regarding a request for the waiver of Concert Hall Rental Fees for their Remembrance Concert on November 11, 2023.

9.

DELEGATION ACTIONS

10.

CONSENT AGENDA – CORRESPONDENCE

Items listed under the Consent Agenda are to be considered collectively as one motion.  Council members may request that specific items be removed for separate discussion/ deliberation and the item be moved to the Items extracted from Consent Agenda.

11.

ITEMS EXTRACTED FROM CONSENT AGENDA

12.

REPORTS

12.1

General Government Services

12.1.1

Memo from the Town Clerk/Director of Legislative Services, regarding Council Update and Amendment to the Town of Cobourg Parks, Open Space and Facilities By-law.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes and

  FURTHER THAT Council approve the recommended amendments to the Town of Cobourg Parks By-law as presented; and

  FURTHER THAT Council endorse the regular enforcement of the current Town of Cobourg By-laws and authority provided to the Town under the provisions of the Municipal Act, 2001 to benefit the lawful, shared use and enjoyment of the public space and safety of all residents of the Town of Cobourg.

12.2

Planning and Development Services

12.2.1

Memo from Manager of Development Review & Secretary-Treasurer to the Committee of Adjustment requesting direction on the Involvement respecting an Appeal to the Ontario Land Tribunal (OLT) of a Committee of Adjustment Decision for 48 Park Street, Cobourg

• Action Recommended:

  THAT Council receive the staff report for information purposes; and

  FURTHER THAT Council approve and endorse one of the following Options:

  Option 1.

  THAT Council defend the Committee of Adjustment Decision to deny the application at 48 Park Street by retaining a professional land use planner to support the Committee’s decision to deny the application.

  OR

  Option 2.

  THAT Council take a participatory role in the appeal process for 48 Park Street by endorsing attendance by the Town’s Solicitor and Planning Staff at the hearing to monitor and support the hearing process.

12.3

Public Works Services

12.3.1

Memo from the Director of Public Works, regarding the award of West Street Reconstruction Project – Northam Industrial Park, Contract CO-23-13 ENG

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council award the capital project contract CO-23-13, West Street Reconstruction to Behan Construction Limited in the amount of $3,730,155.97 excluding taxes; and

  FURTHER THAT Council allow the pre-approval of $1,104,000 in Northam Industrial Park capital funds for 2024 to account for the additional budget required to complete the project in 2024.

12.4

Parks and Recreation Services

12.5

Protection Services

12.6

Arts, Culture and Tourism Services

13.

MOTIONS

13.1

General Government Services

13.2

Planning and Development Services

13.2.1

Motion from the Committee of the Whole, regarding a Planning and Development Division Staffing Request – New Planner Position – Development Review.

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on August 14, 2023, Council considered a Memo from the Director of Planning and Development, regarding a Planning and Development Division Staffing Request – New Planner Position – Development Review.

  NOW THEREFORE BE IT RESOLVED THAT Council approve the creation of a new, permanent full-time position in the Planning Department being a Senior/Principal Planner (Development Review) with an estimated annual salary including benefits up to $120,000, pending the finalization of the job description and appropriate placement within the Town’s organizational and salary structure; and

  FURTHER THAT the new position with a October 1, 2023 hire date be funded by any remaining unused salary dollars from the vacant planning position with the balance funded by the Human Resources Personnel Contingency in the amount of $30,000 in addition to any associated onboarding costs.

13.3

Public Works Services

13.3.1

Motion from the Committee of the Whole, regarding the WAS Wetwell Pump #1 (Environmental Services Plant #1).

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on August 14, 2023, Council considered a Memo from the Manager of Environmental Services, regarding the WAS Wetwell Pump #1 (Environmental Services Plant #1).    

  NOW THEREFORE BE IT RESOLVED THAT Council authorize and approve the purchase of a new WAS Wetwell Pump from Directrik at a cost of $41,057.11, including non-refundable HST; and

  FURTHER that Council approve an increase in the 2023 Capital Budget allocation by $16,057 for this project to a total of $41,057.11 from $25,000 due to price escalation of the required pump.

13.4

Parks and Recreation Services

13.4.1

Motion from the Committee of the Whole, regarding the Feasibility Analysis and Request from the Cobourg Pickleball Club for the exclusive use of Sinclair Park.

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on August 14, 2023, Council considered a Memo from the Director of Community Services, regarding the Feasibility Analysis and Request from the Cobourg Pickleball Club for the exclusive use of Sinclair Park;

  NOW THEREFORE BE IT RESOLVED THAT Council direct the Community Services Division to draft a Memorandum of Understanding (MOU) with the Cobourg Pickle Ball Club to determine the scope, costs and responsibilities of each party for the future development of pickleball courts at the Cobourg Community Centre.

13.5

Protection Services

13.5.1

Motion from the Committee of the Whole regarding the Purchase of Fire Department Vehicle.

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on August 14, 2023, Council considered a Memo from the Fire Chief regarding the Purchase of Fire Department Vehicle.

  NOW THEREFORE BE IT RESOLVED THAT Council grants permission to purchase the pick-up truck in 2023, instead of 2024 as previously scheduled, to enhance the capacity for Cobourg Fire to respond to increasing community need, utilizing 2023 Capital Budget savings of $40,000 from the reduced amount of $20,000 from the Vehicle and Equipment Reserve.

13.6

Arts, Culture and Tourism Services

14.

BYLAWS

14.1

By-law No. 068-2023, being a by-law to Remove the Holding (H) Symbol for the property located at 7949 County Road 2, Cobourg.

• Action Recommended:

      
  BE IT RESOLVED THAT leave be granted to introduce by-law No.068-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

14.2

BYLAW NO.070-2023 BEING A BY-LAW TO AMEND THE TOWN OF COBOURG PARKS, FACILITIES AND OPEN SPACES BY-LAW.

• Action Recommended:

  BE IT RESOLVED THAT leave be granted to introduce by-law No.070-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

15.

ITEMS EXTRACTED FROM CONSENT AGENDA

16.

NOTICE OF MOTION

17.

COUNCIL/COORDINATOR ANNOUNCEMENTS

17.1

Members of Council present verbal reports:

• Mayor Lucas Cleveland
• Deputy Mayor Nicole Beatty
• Councillor Adam Bureau
• Councillor Brian Darling
• Councillor Aaron Burchat
• Councillor Miriam Mutton
• Councillor Randy Barber

18.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

19.

CONFIRMATORY BY-LAW

19.1

Bylaw 069-2023, being a bylaw to confirm the proceedings of the Council Meeting of August 21 2023.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 069-2023 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on August 21, 2023 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

20.

ADJOURNMENT