The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

-
Electronic Participation
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
  • eSCRIBE Contributor, eSCRIBE
  • Teresa Behan, Deputy Director of Community Services
Members Absent:
  • Councillor Aaron Burchat
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Glenn McGlashon, Director of Planning and Development
  • Laurie Wills, Director of Public Works
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk

1.
CALL TO ORDER
 

His Worship Mayor Henderson called the Meeting to Order at 5:00 P.M.

2.
TRADITIONAL LAND ACKNOWLEDGEMENT
 

His Worship Mayor Henderson recited the Traditional Land Acknowledgment.

3.
CLOSED SESSION
 

Council moved into Closed Session at 5:03 PM

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council proceed into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, regarding:

     

    Carried

3.1
Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding a proposed lease amending agreement at the Northam Industrial Park.
 

Ian Davey, Treasurer/Director of Corporate Services provided overview of the report.

Members of Council raised questions regarding the subject matter to which I. Davey responded.

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council provide direction to Municipal Staff on the recommendation outlined within the Staff Report seeking approval to enter into a lease amending agreement with Graphic Packaging International, LLC (GPI) to increase the square footage of the demised premises in Building 6, Northam Industrial Park by 31,510 square feet. The additional area being further described as Building 6, East; and

    FURTHER THAT Municipal Staff be directed to provide a Staff Report in open session of Council at the January 25, 2021 Committee of the Whole Meeting for authorization of a By-law to be passed in Open Session at the February 1, 2021 Regular Council Meeting. 

    Carried

3.2
Section 239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  Solicitor Opinion on the Sale of Municipal Land.
 

Ian Davey, Treasurer/Director of Corporate Services provided overview of the report.

Members of Council raised questions regarding the subject matter to which I. Davey and Glenn McGlashon, Director of Planning and Building, responded.

Council moved into Open Session at 6:00 PM

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council provide direction to Municipal Staff on the recommendation outlined within the Staff Report seeking to receive direction from Municipal Council on the points for consideration as outlined by the Town of Cobourg Solicitor; and

    FURTHER THAT this Closed Item remain in Closed Session until a final direction to Staff from Council is provided in regards to the subject property and the same be reported out in Open by the Presiding Officer following Closed Session.

    Carried

4.
ADDITIONS TO THE AGENDA
 

5.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST
 

There were no Declarations of Pecuniary Interest Declared by Members of Council.

6.
PRESENTATIONS
 

6.1
Sean-Michael Stephen- Manager, Watson and Associated Economists Ltd., regarding the Town of Cobourg Water and Wastewater Rate Study and Water Financial Plan.
This item has attachments. 

Derek Paul, Lakefront Utility Services, and Sean-Michael Stephenson of  Watson and Associated Economists Ltd, provided information and background overview of the Cobourg Rate Study. S.M. Stephenson spoke to the objectives of the rate study, water and wastewater service demands, capital funding, operating budget and the rate forecast. S.M. Stephenson provided recommendations based on the results of the rate study and the water financial plan.

After a question and answer period. S.M. Stephenson and D. Paul was dismissed at  7 PM.

7.
DELEGATIONS
 

8.
DELEGATION ACTIONS
 

9.
GENERAL GOVERNMENT SERVICES
 

9.1
Memo from the Treasurer/Director of Corporate Services, regarding the 2020 Water and Wastewater Rate Study and Financial Plan for the Town of Cobourg. 
This item has attachments. 

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council receive the following reports from Watson and Associates Economists Ltd., as attached to the Staff Report from the Treasurer/Director of Corporate Services for information purposes; and

    FURTHER THAT Council approve the adoption of the 2020 Water and Wastewater Rate Study and the Water Ontario Regulation 453/07 Financial Plan.

    Carried

9.2
Memo from the Small Business Facilitator, regarding an offer to purchase Municipally owned land, in Lucas Point Industrial Park - BevRij Packaging and Brock Street Brewing in Trust for a Corporation.
This item has attachments. 

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council accept the offer to purchase of approximately four (4) acres of industrial land to be purchased in the amount of $40,000.00 per acre in the Lucas Point Business & Industrial Park on Willmott Street from BevRij Packaging and Brock Street Brewing in trust for a corporation; and 

    FURTHER THAT Council authorize and endorse the preparation of by-law to be presented to Council for adoption at a Regular Council meeting to authorize the Mayor and Municipal Clerk to execute a Commercial Purchase and Sale Agreement with BevRij Packaging and Brock Street Brewing in trust for a corporation  for the purchase of sale of land in Lucas Point Business Industrial Park. (Dodge Street, Cobourg).

    Carried

9.3
Memo from the Treasurer/Director of Corporate Services, regarding the joint Federal / Provincial funding program known as COVID-19 Resilience Infrastructure Stream.
This item has attachments. 

  • Moved byDeputy Mayor Suzanne Séguin

    THAT Council direct staff to submit the following two applications for funding under the COVID-19 Resilience Infrastructure Stream:

    1. Fire Station Renovations; and
    2. Environmental Services Plant 2 Women’s Locker Room.
    Carried

10.
PLANNING AND DEVELOPMENT SERVICES
 

10.1
Memo from Planner I - Heritage, regarding Notice of Complete Application for Site Plan Approval, 265-327 Elgin Street East – Elgin Park Re-development, Northumberland County Housing Corporation/Barry Bryan Associates.
This item has attachments. 

  • Moved byCouncillor Nicole Beatty

    THAT Council receive this report for information purposes; and

    FURTHER THAT Council receive the application for Site Plan Approval by Northumberland County Housing Corporation/Barry Bryan Associates and refer it to the Planning Department for a report.

    Carried

11.
PUBLIC WORKS SERVICES
 

11.1
Memo from the Director of Public Works, regarding approval to Resume Parking Fare Collection and Resume Regular Transit Operating Hours and to Collect Transit Fares. 
This item has attachments. 

Bureau - amendment - when the provincial lockdown has been lifted 

  • Moved byCouncillor Brian Darling

    THAT COUNCIL approve the re-implementation of parking fee collection and By-law enforcement of downtown parking meters and parking lots effective January 26, 2021; and

    FURTHER THAT Council consider implementing a $2.00 cash fare per ride for transit until a contactless/online fare payment system is implemented or until Victoria Hall is open to the public to sell passes; and

    FURTHER THAT Council direct Staff to re-implement normal operating hours for conventional transit service.

    Amended
  • Moved byCouncillor Adam Bureau

    THAT Council approve the reimplementation of the parking fee collection and By-law enforcement of downtown parking meters and parking lots effective when the provincial lock down has been lifted.

    Carried
  • Moved byCouncillor Brian Darling

    THAT Council approve the reimplementation of the parking fee collection and By-law enforcement of downtown parking meters and parking lots effective when the provincial lock down has been lifted; and

    FURTHER THAT Council consider implementing a $2.00 cash fare per ride for transit until a contactless/online fare payment system is implemented or until Victoria Hall is open to the public to sell passes; and

    FURTHER THAT Council direct Staff to re-implement normal operating hours for conventional transit service.

    Carried

12.
PARKS AND RECREATION SERVICES
 

12.1
Memo from the Deputy Director of Community Services, regarding an additional Outdoor Ice Rink option in the Town of Cobourg. 
This item has attachments. 

  • Moved byCouncillor Emily Chorley

    THAT Council receive this report for information purposes; and

    FURTHER THAT Council provide direction to Staff on the option to build an outdoor skating rink at Sinclair Park; and

    FURTHER THAT Council direct Staff to include signage advising adherence to the correct Public Health Guidelines and that the Outdoor Rink not be Staff by the Town of Cobourg. 

    Amended
  • Moved byCouncillor Emily Chorley


    THAT Council receive the Staff Report for information purposes;

    AND FURTHER THAT Council direct staff to build an outdoor rink in Sinclair Park after the conclusion of the Provincial lockdown and when weather conditions allow;

    AND FURTHER THAT Council direct staff to include signage advising adherence to public health guidelines;

    AND FURTHER THAT a booking system be used if deemed appropriate by Council upon the advice of the Emergency Control Group to manage numbers at the Sinclair rink with enforcement checks if necessary;

    AND FURTHER THAT a budget of $5,000 be pre-approved for the Sinclair rink in the 2021 Operating Budget;

    AND FURTHER THAT Council direct Staff to extend the opening hours as much as possible at the outdoor rink in Rotary Harbourfront Park to accommodate additional bookings for the duration of the Provincial lockdown.

    Carried

13.
PROTECTION SERVICES
 

14.
ARTS CULTURE AND TOURISM SERVICES
 

15.
UNFINISHED BUSINESS
 

16.
COMMITTEE OF THE WHOLE OPEN FORUM
 

16.1
Open Forum - Submissions from Public.
 

No submissions from the public were recieved.

17.
ADJOURNMENT
 

  • Moved byCouncillor Adam Bureau

    THAT the meeting adjourn (7:45 PM)

    Carried
No Item Selected