The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, August 23, 2021

4:00 P.m. - 6:00 P.m.

Electronic Participation

Please be advised that the Committee of the Whole Meeting will begin at 3:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 4:00 P.M.

---

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 (2) (f) of the Municipal Act S.O. 2001 regarding:

4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Municipal Clerk/Manager of Legislative Services, regarding the Chief Administrative Officer Performance Review Policy;

4.2

Memo from the Manager of Human Resources regarding the National Day for Truth and Reconciliation;

4.3

Memo from the IT Supervisor regarding the Information Technology (IT) Strategic Plan RFP Award

4.4

Memo from the Deputy Fire Chief regarding the Fire Communications Service Agreement.

• Action Recommended:

  THAT the matters be added to the Agenda. 

6.

PRESENTATIONS

6.1

Matt Reid, Principal, Planning & Policy, of Fotenn Planning + Design, regarding the Tannery District Master Plan/Secondary Plan.

7.

DELEGATIONS

7.1

Ted Williams, Cobourg Taxpayers Association, regarding the Shoreplan Engineering recommendations on boat handling at the Cobourg Marina.

9.

GENERAL GOVERNMENT SERVICES

9.5

Memo from the Municipal Clerk/Manager of Legislative Services, regarding the Chief Administrative Officer Performance Review Policy

• Action Recommended:

  THAT Council approves the CAO Performance Review Policy, attached to this Staff Report; and

  FURTHER THAT Council approve the CAO Goal Setting Form, the CAO Performance Evaluation Form, and the CAO Core Elements Rating Tool, attached to this report.

9.6

Memo from the Manager of Human Resources regarding the National Day for Truth and Reconciliation.

• Action Recommended:

  THAT Council receive the report from the Manager of Human Resources for information purposes.

9.7

Memo from the IT Supervisor regarding the Information Technology (IT) Strategic Plan RFP Award

• Action Recommended:

  THAT Council receive this report from the IT Supervisor for information purposes; and

  FURTHER THAT Council award the Request for Proposal (RFP) to Blackline Consulting for the completion of the Town of Cobourg Information Technology Strategic Plan in the amount of $44,886.34 including non-refundable HST of $776.34, to be funded from the approved IT Operating Budget; and

  FURTHER THAT the full amount of $44,886.34 be funded from the Information Technology Reserve

13.

PROTECTION SERVICES

13.1

Memo from the Deputy Fire Chief regarding the Fire Communications Service Agreement

• Action Recommended:

  THAT Council receive the report from the Deputy Fire Chief for information purposes; and

  FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into a five (5) year single multi-party agreement with the County of Northumberland and Seven (7) member municipalities for the administration of fire dispatch communications.