The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

Monday, January 09, 2023 at 6:00 P.m. - 7:00 P.m.

Council Chambers, Victoria Hall, Cobourg

Members Present:

• Mayor Lucas Cleveland
• Deputy Mayor Nicole Beatty
• Councillor Aaron Burchat
• Councillor Adam Bureau
• Councillor Randy Barber
• Councillor Miriam Mutton

Members Absent:

• Councillor Brian Darling

Staff Present:

• Tracey Vaughan, Chief Administrative Officer
• Ian Davey, Treasurer/Director of Corporate Services
• Laurie Wills, Director of Public Works
• Anne Taylor Scott, Director of Planning and Development Services
• Brian Geerts, Director of Community Services
• Brent Larmer, Municipal Clerk/Director of Legislative Services
• Krystal Christopher, Deputy Clerk
• Ellard Beaven, Fire Chief

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1.

CALL TO ORDER

His Worship Mayor Cleveland called the Meeting to Order at 6:02 P.M.

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

His Worship Mayor Cleveland recited the Traditional Land Acknowledgement Statement

3.

ADDITIONS TO THE AGENDA

There were no additions to the agenda

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

There were no Declarations of Pecuniary Interest Declared by Members of Council.

5.

PRESENTATIONS

6.

DELEGATIONS

6.1

Paige Wiggans, Cobourg Resident, regarding, Winter Parking Restrictions in the Town of Cobourg.

P. Wiggans raised concerns with the Parking By-law as it relates to prohibited parking on cul-de-sac, wide corners, and some streets during the winter season. P. Wiggans noted citizens are having difficulty finding places to park in the area. P. Wiggans requested Council amend the Parking By-law to address the issues. 

P. Wiggans was dismissed at 6:13 PM

7.

DELEGATION ACTIONS

• Moved by Deputy Mayor Nicole Beatty

  THAT the delegation from Paige Wiggans regarding Winter Parking Restrictions in the Town of Cobourg, be received for information purposes. 

  Carried

8.

GENERAL GOVERNMENT SERVICES

8.1

Memo from the Senior Financial Analyst regarding the Report from the Audit Committee – 2021 Financial Statements

J. Heslinga, Senior Financial Analyst, provided an overview of the findings of the 2021 Financial Statements, and highlighted the Consolidated Statements . J. Heslinga noted the statements were reviewed by the Town's Audit Committee and audited by KPMG.

Lori Huber and Caitlyn Cox of KPMG were present and provided a high level overview of the topics and interest as it relates to the financial statements. It was noted there was no significant findings of the financial statements. 

• Moved by Councillor Randy Barber

  THAT Council receive the draft audited financial statements for the year ended December 31, 2021; and 

  FURTHER THAT Council approve the 2021 Consolidated Financial Statements of the Corporation of the Town of Cobourg be adopted and approved at the regular council meeting on January 16th, 2023; and

  FURTHER THAT a notice be published on the municipal website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2021 have been posted to the municipal website in accordance with Section 295 of the Municipal Act, 2001.

  Carried

8.2

Verbal update from the Treasurer/Director of Corporate Services, regarding the revised 2023 Operating and Capital Budget Meeting schedule.

I. Davey provided an overview of the current budget progress and noted additional time is required to prepare for  the 2023 Budget before Divisional Presentations are made to Council. 

The following is the proposed revised 2023 Budget Meeting schedule:

• Community Grants Presentations and  Public Submissions Meeting  -  January 23 at 5 p.m.
• Divisional Budget Meetings - January 25 and 26 at 1 p.m.
• Draft Budget Released   - January 30    
• Special Council Budget Session - February 7 at  10 a.m. (February 9 if needed)   .
• Final Budget Approval - February 27    6 p.m.

• Moved by Councillor Randy Barber

  THAT Council receive the verbal update from the Treasurer/Director of Corporate Services for information purposes; and 

  FURTHER THAT Council approve the revised 2023 Budget Meeting schedule.

  Carried

8.3

Memo from the Municipal Clerk/Director, Legislative Services, regarding the Unfinished Business/Referred Items from the 2018 – 2022 Council Term

• Moved by Deputy Mayor Nicole Beatty

  THAT Council receive this report for information purposes to address unfinished and referred business items from the outgoing term of Council; and

  FURTHER THAT Council direct items to Municipal Staff for further comment or review as necessary to decide to approve or to dispose of the unfinished or referred business items from the outgoing term of Council to remain on Councils Agendas; and

  FURTHER THAT Council direct the Staff to include a review and report on the Unfinished Business Item listing that appears on every Council Meeting Agenda as part of the Municipal Governance Review.

  Amended
• Moved by Deputy Mayor Nicole Beatty

  MOTION TO AMEND:

  THAT Council receive the report for information purposes to address unfinished and referred business items from the outgoing term of Council; and

  FURTHER THAT the matters from the unfinished and referred business items be referred to the Strategic Planning Session for 2022-2026 to be reviewed and considered at that time 

  Carried

9.

PLANNING AND DEVELOPMENT SERVICES

10.

PUBLIC WORKS SERVICES

11.

PARKS AND RECREATION SERVICES

12.

PROTECTION SERVICES

13.

ARTS CULTURE AND TOURISM SERVICES

14.

UNFINISHED BUSINESS

15.

COMMITTEE OF THE WHOLE OPEN FORUM

15.1

Open Forum

16.

ADJOURNMENT

Mayor Cleveland called for Adjournment at the completion of all items on the Council Agenda at 6:57 PM