The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, April 19, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Municipal Clerk/Manager of Legislative Services, regarding the awarding of the Electronic Document Records Management System Request for Proposal.

4.2

Legal Opinion regarding the regulation of On-Water Activities - West Harbour at the Cobourg Waterfront

4.3

Memo from the Accessibility Coordinator regarding National Accessibility Awareness Week 2021

4.4

Memo from the Deputy Director of Community Services, regarding the award of Installation of a High Efficiency Heating, Cooling and Dehumidifying System Request for Proposal

4.5

Memo from the Manager of Environmental Services, regarding the Scum Trough Sanitary Sewer Line – Water Pollution Control Plant #1

• Action Recommended:

  THAT the matters be added to the Agenda.

9.

GENERAL GOVERNMENT SERVICES

9.5

Memo from the Municipal Clerk/Manager of Legislative Services, regarding the awarding of the Electronic Document Records Management System Request for Proposal.

• Action Recommended:

  THAT Council receive this report from the Municipal Clerk/Manager of Legislative Services for information purposes; and

  FURTHER THAT Council award the Request for Proposal Electronic Document Records Management contract to the successful bidder, StoneShare in the amount of $156,500.00 to be funding from the Legislative Services approved 2021 Operating Budget.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Manager of Environmental Services, regarding the Scum Trough Sanitary Sewer line at Water Pollution Control Plant #1

• Action Recommended:

  THAT Council approve the bid submitted by Behan Construction in the amount of $196,970.67 including non-refundable HST to complete the construction of the Scum Trough sanitary sewer line at Water Pollution Control Plant #1.

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Deputy Director of Community Services, regarding the High Efficiency Hot Water Tank Replacement at the Cobourg Marina. 

(Title of Report Corrected)

• Action Recommended:

  THAT Council award the RFP Contract CO-21-09 to Stadtke Plumbing & Heating Ltd. for a design plan and complete installation of a new high efficiency hot water system, removal and environmentally responsible disposal of the current aged equipment; and

  FURTHER THAT Council approve the costs associated with provisional deliverables 1, 2 and 3 in the amount of $69,633.20 plus HST as approved in the 2021 Capital Budget. 

12.2

Legal Opinion regarding the regulation of On-Water Activities - West Harbour at the Cobourg Waterfront.

• Action Recommended:

  THAT Council receive the Legal Opinion from Aird and Berlis LLP, with respect to the powers and authority of the Town of Cobourg to regulate and control activities in or upon waters within its municipally-owned harbour; and 

  FURTHER THAT Council refer the opinion to the Parks and Recreation Advisory Committee as a follow-up to the recommendation passed on July 20, 2020 by Council regarding this request for a legal opinion on the municipalities ability to regulate on-water activities in the Cobourg Harbour.