The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

Monday, May 09, 2022 at 6:00 P.m. - 9:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Members Present:

• Mayor John Henderson
• Deputy Mayor Suzanne Séguin
• Councillor Nicole Beatty
• Councillor Aaron Burchat
• Councillor Adam Bureau
• Councillor Emily Chorley
• Councillor Brian Darling

Staff Present:

• Tracey Vaughan, Chief Administrative Officer
• Ian Davey, Treasurer/Director of Corporate Services
• Laurie Wills, Director of Public Works
• Teresa Behan, Deputy Director of Community Services
• Anne Taylor Scott, Director of Planning and Development Services
• Brian Geerts, Director of Community Services
• Brent Larmer, Municipal Clerk/Director of Legislative Services
• Krystal Christopher, Deputy Clerk

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1.

CALL TO ORDER

His Worship Mayor Henderson called the Meeting to Order at 5:33 P.M.

2.

CLOSED SESSION

Council moved into Closed Session at 5:34 PM

• Moved by Deputy Mayor Suzanne Séguin

  THAT Council proceed into closed session

  Carried

2.1

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Potential Purchase of Property Discussion

Brent Larmer, Municipal Clerk/ Director, Legislative Services, provided information regarding the subject matter.

2.2

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - HOLDCO

Mayor Henderson provided information regarding the subject matter. Members of Council raised questions regarding the information provided, to which Mayor Henderson responded.

Closed Session ended at 5:50 PM

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

Council moved into Open Session at 6:01 PM

Mayor Henderson recited the Traditional Land Acknowledgment Statement. 

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.1

Councillor Aaron Burchat - Memo from the Director of Community Services, regarding the Blue Rodeo Concert Parking at the Cobourg Community Centre

6.

PRESENTATIONS

6.1

Peter Simsisco, Watson & Associates, regarding the results of the Stormwater Management Funding Assessment.

P. Simsisco provided an introduction and overview of the Stormwater Management Funding Assessment results and spoke to the estimated annual cost of service; funding sources; financial impacts; current funding model and alternatives; municipal Stormwater comparators; and recommendations. 

After a question and answer period, the presentation concluded at 6:37PM 

6.2

RideCo to speak regarding the Town of Cobourg On- Demand Transit Pilot Results.

L. Wills provided an overview of the On- Demand Transit Pilot Results and spoke to the increase in service, ridership, and value; servicing of new areas; vehicle fleet and service options; and call centre hours.

After a question and answer period, the presentation concluded at 7:06 PM

7.

DELEGATIONS

7.1

Jenna FItzgerald, George & Orange, to speak to a request for an exemption to the Zoning By-law, to accommodate a temporary patio expansion

J. Fitzgerald spoke to her request to council to accommodate a temporary patio extension. 

After a question and answer period, J. Fitzgerald  was dismissed at 7:15 PM

7.2

Patricia Morgan, Sharon Teves, and Cesar Teves regarding No Parking West Side HendersonDrive to remain in place.

Brent Larmer, Municipal Clerk/ Director of Legislative Services, read aloud the letter provided by P. Morgan, S. Teves, and C. Teves. 

7.3

Frei Street Residents Parking Petition

B. MacDonald spoke to the reason for the petition and the parking concerns raised by some residents on Frei Street

After a question and answer period, B, MacDonald was dismissed at 7:28 PM

7.4

Meghan MacDonald, Habitat for Humanity Northumberland, to provide an update on Habitat for Humanity Northumberland's request for an additional building lot on Daintry Crescent

M. MacDonald provided an update to Council regarding a request made for an additional lot on Daintry Crescent to build a home

After a question and answer period, M. MacDonald was dismissed at 7:31 PM

7.5

David Dexter, resident, to speak regarding the report on the results of the Stormwater Management Funding Assessment

D. Dexter spoke to his concerns regarding the Stormwater Management assessment results. 

D. Dexter was dismissed at 7:37 PM

8.

DELEGATION ACTIONS

• Moved by Councillor Nicole Beatty

  THAT Council approve Jenny Fitzgerald of George & Orange request for a parking exemption under the Zoning By-law to accommodate a temporary patio expansion from May to October for the calendar years 2022, 2023, and 2024

  Carried

9.

GENERAL GOVERNMENT SERVICES

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Planner II - Development, regarding a Site Plan Approval Submission – 1144 Division Street, Cobourg – Super 8 Hotel Development

• Moved by Councillor Nicole Beatty

  THAT this Staff Report be received by Council for information purposes; and

  THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 2720064 Ontario Inc. and Lakefront Utilities Services Inc. for proposed development on the south side of existing motel (Studio 1 Motel) at 1144 Division Street, Cobourg, subject to finalization of details by municipal staff and partner review agencies.

  Carried

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director of Public Works, regarding the Watson & Associates, report on the results of the Stormwater Management Funding Assessment for the Town of Cobourg.

• Moved by Councillor Brian Darling

  THAT Council receive the report from the Director of Public Works for information purposes and

  FURTHER THAT Council receive the Stormwater Asset Management Plan and Funding Assessment report prepared by Watson & Associates for information purposes.

  Carried

11.2

Memo from the Director of Public Works regarding the On-Demand Transit Pilot Results

Council took a recess and returned at 8:03 PM (7:51 PM)

• Moved by Councillor Brian Darling

  THAT Council direct Staff to implement a Fully On-Demand Transit Service, which is Option 1 of the "On-Demand Transit Pilot Results", and;

  FURTHER THAT Council approve the purchase of two Small Arboc 8m Specialty Vehicles  (Report: Type B) at an approximate cost of $160,000.00 each for a total cost of $320,000.00, with a total Municipal contribution of $85,344.00 (26.67%), and through Metrolinx, monitor the possibility of purchasing a hybrid version of the Type B vehicle; and,

  FURTHER THAT Council approve ending the hours of operation at 9:00 pm, a reduction of 1 hour, for an approximate savings of $20,000.00 annually (Report: option i): and,

  FURTHER THAT Council approve reducing the call centre operating hours to match the operation hours of Century Transportation for a savings of approximately $29,000.00 annually (Report: option: ii); and,

  FURTHER THAT Council authorize Staff to renegotiate the transit operations contract with the current provide for the remaining two (2) years to realign contract fees with the approved transit service option and vehicle types that is not to exceed the 2023/2024 fees of the current contract

  Amended
• Moved by Councillor Nicole Beatty

  MOTION TO AMEND

  THAT the following paragraph be removed from the main motion:

  FURTHER THAT Council approve reducing the call centre operating hours to match the operation hours of Century Transportation for a savings of approximately $29,000.00 annually (Report: option: ii); 

  MOTION WAS WITHDRAWN
• Moved by Councillor Brian Darling

  
  THAT Council direct Staff to implement a Fully On-Demand Transit Service, which is Option 1 of the "On-Demand Transit Pilot Results", and;

  FURTHER THAT Council approve the purchase of two Small Arboc 8m Specialty Vehicles  (Report: Type B) at an approximate cost of $160,000.00 each for a total cost of $320,000.00, with a total Municipal contribution of $85,344.00 (26.67%), and through Metrolinx, monitor the possibility of purchasing a hybrid version of the Type B vehicle; and,

  FURTHER THAT Council approve ending the hours of operation at 9:00 pm, a reduction of 1 hour, for an approximate savings of $20,000.00 annually (Report: option i): and,

  FURTHER THAT Council approve reducing the call centre operating hours to match the operation hours of Century Transportation for a savings of approximately $29,000.00 annually (Report: option: ii); and,

  FURTHER THAT Council authorize Staff to renegotiate the transit operations contract with the current provide for the remaining two (2) years to realign contract fees with the approved transit service option and vehicle types that is not to exceed the 2023/2024 fees of the current contract

  Carried

11.3

Memo from the Municipal Clerk/Director of Legislative Services, regarding the updates and overhaul of the Town of Cobourg Parking By-law.

• Moved by Councillor Brian Darling

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to introduce a Parking By-law No. 000-2022, as attached to this Report as Attachment #1; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to introduce a Fire Route By-law No. 000-2022, as attached to this Report as Attachment #2

  Carried

11.4

Memo from the Recording Secretary, Transportation Advisory Committee, regarding the Zero Emission Vehicle Ad Hoc Committee Terms of Reference

• Moved by Councillor Brian Darling

  THAT Council receive the Memo from the Transportation Advisory Committee approving the Zero Emissions Ad Hoc Committee Terms of Reference

  Carried

11.5

Memo from the Deputy Clerk, Records Management Coordinator, regarding the Zero Emission Vehicle Ad Hoc Committee Terms of Reference

• Moved by Councillor Brian Darling

  THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to amend By-law No. 008-2019 to include the proposed Terms of Reference for the Zero Emission Vehicle – Ad Hoc Committee, as attached to this Report as Attachment #1;

  FURTHER THAT Council direct the Legislative Services Department to advertise the citizen vacancies in the local newspaper and on the municipal website in order to begin the search for volunteers to participate on the Ad Hoc Committee; and

  FURTHER THAT Council discontinue the Ad Hoc Committee by Resolution once final recommendations upon the specified matter have been provided and further recommendations are no longer required.

  Carried

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Director of Planning and Development regarding Daintry Crescent - Park Development and Surplus Lands

• Moved by Councillor Emily Chorley

  THAT Council receive this report for information purposes as the response to the Council Resolution on January 29, 2022 regarding the rezoning and development of the lands as a park;

  THAT the zoning of the Daintry Park be referred to the Zoning By-law review project and enshrined for public use through the new Zoning By-law; and

  FURTHER THAT Council pass a by-law included as Appendix 1 for the purposes of declaring a new lot  at 604 Daintry Crescent as surplus to the needs of the Town of Cobourg pursuant to Council resolution 539-21, and;

  FURTHER THAT Council instruct staff to install appropriate park signage in Daintry Crescent Park, funded from the 2022 Parks Budget, and; 

  FURTHER THAT Council instruct staff to undertake public engagement with the local neighbourhood on the design elements of the park by the end of October 2022, and;

  FURTHER THAT the park design, budget, and funding source allocation for the enhancement of Daintry Crescent Park be included in the 2023 Capital Budget process

  Amended
• Moved by Councillor Brian Darling

  MOTION TO AMEND 

  THAT the following be added:

  THAT 702 Daintry Cres be added back to the motion 

  Defeated
• Moved by Councillor Emily Chorley

  THAT Council receive this report for information purposes as the response to the Council Resolution on January 29, 2022 regarding the rezoning and development of the lands as a park;

  THAT the zoning of the Daintry Park be referred to the Zoning By-law review project and enshrined for public use through the new Zoning By-law; and

  FURTHER THAT Council pass a by-law included as Appendix 1 for the purposes of declaring a new lot  at 604 Daintry Crescent as surplus to the needs of the Town of Cobourg pursuant to Council resolution 539-21, and;

  FURTHER THAT Council instruct staff to install appropriate park signage in Daintry Crescent Park, funded from the 2022 Parks Budget, and; 

  FURTHER THAT Council instruct staff to undertake public engagement with the local neighbourhood on the design elements of the park by the end of October 2022, and;

  FURTHER THAT the park design, budget, and funding source allocation for the enhancement of Daintry Crescent Park be included in the 2023 Capital Budget process

  Carried

12.2

Memo from the Director of Community Services regarding the Waterfront Working Group Wrap Up

• Moved by Councillor Emily Chorley

  THAT Council receive the update regarding the Waterfront Working Group accomplishments for information purposes.

  Carried

12.3

Memo from the Director of Community Services, regarding the Blue Rodeo Concert Parking at the Cobourg Community Centre

• Councillor Aaron Burchat declared a conflict on this item. (Councillor Aaron Burchat declared a conflict of interest as he is a member of the Cobourg Rotary Club.)

• Moved by Councillor Emily Chorley

  THAT Council approve a one-day exception to the Parks By-Law to allow Cobourg Rotary Club, Cobourg Lions Club, and the Northumberland Sports Council to run paid parking at the Cobourg Community Centre (CCC) and Legion Fields lots on June 16th, 2022, for the Blue Rodeo Concert to support the organizations’ financial recovery.

  Carried

12.4

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the committee's support for the Beach Recommendations Report

• Moved by Councillor Emily Chorley

  THAT Council receive the recommendation from the Parks and Recreation Advisory Committee (PRAC) that supports, in principle, the Beach Recommendations report. 

  Carried

12.5

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the Naming of The West Headlands Nature Park

• Moved by Councillor Emily Chorley

  THAT the Motion be referred to the May 30 Committee of the Whole Meeting; and

  FURTHER THAT Staff engage the public on the proposed name, and report back to Council on the comments and feedback from the public to the Committee of the Whole Meeting for consideration 

  Carried

13.

PROTECTION SERVICES

13.1

Memo from the Treasurer/Director of Corporate Services, regarding the Fire Master Plan and Community Risk Assessment

• Moved by Councillor Aaron Burchat

  THAT Council receive this report for information purposes, and

  FURTHER THAT Council award the contract for the preparation of a Fire Master Plan and Community Risk Assessment to the Emergency Management Group (EMG) at a cost of $66,103.30 including non-refundable HST.

  Carried

14.

ARTS CULTURE AND TOURISM SERVICES

15.

UNFINISHED BUSINESS

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

No submissions received by public

17.

ADJOURNMENT

• Moved by Councillor Adam Bureau

  THAT the meeting be adjourned (10:13 PM)

  Carried