The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

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Council Chambers, Victoria Hall, Cobourg

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9.

9.1

  • Action Recommended:

    THAT Council approve the minutes of the Committee of the Whole meeting notes held on November 16 , 2020 at 1:30 P.M.

  • Action Recommended:

    THAT Council approve the minutes of the Committee of the Whole meeting held on November 16, 2020 at 6:00 P.M. for information purposes.

9.2

9.3

9.4

9.5

10.

10.1

  • Action Recommended:

    WHEREAS at the Special Committee of the Whole Meeting held on Monday November 16 2020, Council considered the Town of Cobourg Service Delivery Review as prepared and presented by KPMG; 

    NOW THEREFORE BE IT RESOLVED THAT Council accept the Town of Cobourg Service Delivery Review attached to this motion as Appendix "A" and direct the Chief Administrative Officer to prepare a implementation report to be presented to Council on January 25, 2020 based on the opportunities as outlined within the Service Delivery Report.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020, Council considered a memo from the Treasurer/Director of Corporate Services, regarding the Town  of Cobourg Comprehensive Insurance Program; 

    NOW THEREFORE BE IT RESOLVED THAT Council accept and approve the recommendation of the Town of Cobourg Insurance Broker and renew the comprehensive insurance program with Frank Cowan Company for the November 1, 2020 to November 1, 2021 policy year in the amount of $669,205 which includes Broker's fee plus all applicable taxes.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020, Council considered a memo from the Municipal Clerk/Manager of Legislative Services, regarding the Closed Session Meeting Protocol Guidelines and the Closed Meeting Investigation Policy and Procedures for the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the Town of Cobourg Municipal Council Closed Session Meeting Protocol and Guidelines attached to the motion as Appendix "A" in order to ensure that Town of Cobourg business is conducted in the most open and transparent manner as possible; and

    FURTHER THAT Council approve the Closed Meeting Investigation Policy and Procedures attached to the motion as Appendix "B" which sets out the process and procedure when a request for an investigation is made pursuant to Section 239.1 of the Municipal Act, 2001 to be performed by the Town of Cobourg appointed Closed Meeting Investigator.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Accessibility Coordinator, regarding the Town of Cobourg’s Multi-Year Accessibility Plan 2020 to 2024; and

    FURTHER THAT at the Regular Council Meeting on Monday November 23, 2020, Council considered an updated memo regarding the Town of Cobourg’s Multi-Year Accessibility Plan 2020 to 2024 and the report on the public engagement participation;

    NOW THEREFORE BE IT RESOLVED THAT Council adopt the Multi-Year Accessibility Plan 2020 to 2024 for the Town of Cobourg attached to this motion as Appendix "A" as required pursuant to Section 4 of Ontario Regulation 191/11 Integrated Accessibility Standards as well as to renew commitment to Persons with Disabilities who live, work, visit, and play in Cobourg; and

    FURTHER THAT Council direct Staff to bring forward status reports to Council Meetings on an annual basis presenting an update on the Multi-Year Accessibility Plan 2020 to 2024; and

    FURTHER THAT Council direct Staff to bring forward reports to Council Meetings on an “as needed” basis presenting status updates and concerns from the Accessibility Advisory Committee; and

    FURTHER THAT Council direct Staff to bring forward accessibility costs on a project by project basis in 2021 for maintenance, upgrades, and new initiatives related to Accessibility as outlined in the Multi-Year Accessibility Plan 2020 to 2024 with initial budget amounts to be presented at the 2021 Budget review process for Council deliberations; and

    FURTHER THAT Council direct Staff to bring forward annual budgetary considerations for accessibility related concerns during the 2022 budget consideration period.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Accessibility Coordinator, regarding the proposed updated Accessible Customer Service Policy for the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the Town of Cobourg Accessible Customer Service Policy as attached to the motion as Appendix "A".

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Accessibility Coordinator, regarding the proposed updated Integrated Accessible Standards Policy for the Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council approve and adopt the Integrated Accessible Standards Policy for the Town of Cobourg as attached to the motion as Appendix "A".

10.2

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020, Council considered a memo from the Director of Planning and Development, regarding the Town of Cobourg Affordable & Rental Housing Community Improvement Plan (CIP);

    NOW THEREFORE BE IT RESOLVED THAT Council adopt the Affordable & Rental Housing Community Improvement Plan (CIP), prepared by MacNaughton Hermsen Britton Clarkson (MHBC) Planning Limited in association with SHS Consulting, dated October 2020, which provides incentive options for encouraging the creation of new affordable and rental housing and the implementation of sustainable/urban design, universal design and brownfield re-development measures for all types of new private sector development and re-development proposals in the municipality; and

    FURTHER THAT Council prioritize and expedite approvals for development projects that increase the supply of purpose-built rental housing, smaller unit sizes, secondary units, and mixed-ratio builds, and support of transitional housing initiatives as part of the ClP's 2021 intake; and

    FURTHER THAT Council direct staff to put together an inventory of potential municipal owned surplus lands, buildings and/or facilities by March 22, 2021 for it to consider as potential support for Section 3.8.8 Donation or Sale of Surplus Lands of the Affordable and Rental Housing Community Improvement Plan; and

    FURTHER THAT Council direct staff to work with the Northumberland Affordable Housing Committee and other organizations where applicable to investigate partnership opportunities for implementing programs that are created through the Affordable and Rental Housing Community Improvement Plan.

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020 Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee regarding a Heritage Permit Application, 520 William Street,  Building “C” (Certo building), Cobourg. (HP-2020-031) (submitted by Keith Colterman of Historic Carpentry Inc. on behalf of FV Pharma);

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the recommendation of the Heritage Advisory Committee and grant a Heritage Permit HP-2020-031, to permit the proposed roof replacement, building stabilization and masonry restoration of Building “C” (Certo building) at property known municipally as 520 William Street, Cobourg, subject to the finalization of details by Building and Heritage staff. 

10.3

10.4

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020 Council considered a memo from the Deputy Director of Community Services, regarding the Town of Cobourg Outdoor Rink at Rotary Harbour Waterfront Park;

    NOW THEREFORE BE IT RESOLVED THAT Council authorize municipal staff to open the outdoor rink as soon as weather permits, that signs be posted for social distancing rules and that the transit shelter remain closed for the 2020-2021 season.

10.5

  • Action Recommended:

    WHEREAS at the Committee of the Whole Meeting on Monday November 16, 2020 Council considered a memo from the Fire Chief, regarding, a 2021 Budget Pre-Approval Request - Town of Cobourg Fire Department Renovations; 

    NOW THEREFORE BE IT RESOLVED THAT Council approve the request from the Cobourg Fire Chief for 2021 Budget Pre-Approval for the completion of renovations at the Cobourg Fire Station in the amount of $240,000.

10.6

11.

11.1

  • Action Recommended:

    THAT Council adopt By-law No.072-2020, being a By-law to to amend By-Law No. 008-2019 to include the Terms of Reference for the Municipal Corporate Review Protocol Working Group and Town of Cobourg Road Safety Response Team.

11.2

  • Action Recommended:

    THAT Council adopt By-law No.073-2020, being a By-law to Designate a Community Improvement Project Area for the Town of Cobourg.

  • Action Recommended:

    THAT Council adopt By-law No.074-2020, being a By-law to Adopt an Affordable and Rental Housing Community Improvement Plan (CIP) for the Town of Cobourg.

11.3

  • Action Recommended:

    THAT Council adopt By-law No.075-2020, being a By-law to establish Town of Cobourg land known municipally as Kerr Street as a Public Highway.

11.4

11.5

11.6

11.7

THAT the following bylaw(s) be passed:

  1. Bylaw 072-2020 being a by-law to amend By-Law No. 008-2019 to include the Terms of Reference for the Municipal Corporate Review Protocol Working Group and Town of Cobourg Road Safety Response Team;
  2. Bylaw 073-2020 being a by-law to Designate a Community Improvement Project Area for the Town of Cobourg;
  3. Bylaw 074-2020 being a by-law to Adopt an Affordable and Rental Housing Community Improvement Plan (CIP) for the Town of Cobourg;
  4. Bylaw 075-2020 being a by-law to establish Town of Cobourg land known municipally as Kerr Street as a Public Highway.
  • Action Recommended:

    THAT leave be granted to introduce bylaws 072-2020 to 075-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed

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14.

  • Action Recommended:

    THAT Council receive the correspondence/resolution from the Ganaraska Region Conservation Authority (GRCA), regarding Bill 229 Schedule 6 - Proposed Amendments to the Conservation Authorities Act.

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16.

  • Mayor John Henderson
  • Deputy Mayor Séguin, General Government Services Coordinator
  • Councillor Beatty, Planning and Development Services Coordinator
  • Councillor Darling, Public Works Services Coordinator
  • Councillor Chorley, Parks and Recreation Services Coordinator
  • Councillor Burchat, Protection Services Coordinator
  • Councillor Bureau, Arts, Culture and Tourism Services Coordinator

17.

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

18.

  • Action Recommended:

    THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

18.1
s. 239(2)(h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them:
 

  1. Provincial/Federal Support Initiative - Policetech Accelerator.

18.2
s. 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees:
 

  1. Applications for the Sustainability and Climate Change Advisory Committee.
  2. Applications for the Planning and Development Advisory Committee; AND
  3. Applications for the Cobourg Heritage Advisory Committee

20.

  • Action Recommended:

    THAT leave be granted to introduce Bylaw 076-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on Monday November 23, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

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