Cobourg Police Services Board

-
CPS Corporate Services Board Room, 2nd Floor, Venture 13
739 D'Arcy Street, Cobourg

1.
CALL TO ORDER

  

2.
TRADITIONAL LAND ACKNOWLEDGEMENT

  

The Cobourg Police Services Board respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.


The Cobourg Police Services Board respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come.

3.
DISCLOSURE OF PECUNIARY INTEREST

  

4.
CHAIR'S MONTHLY BRIEF

  

5.
APPROVAL OF PREVIOUS MINUTES

This item has attachments.  

February 21, 2023

  • Action Recommended:

    Be it resolved that the Cobourg Police Services Board minutes dated February 21, 2023 be approved as amended/presented.    

6.
ADDITIONS TO THE AGENDA

  

7.
PRESENTATIONS / DELEGATIONS

  

7.1
Badge Presentation - Cst Paulo Silvestre #298

  

Chief VandeGraaf to present Cst Paulo Silvestre with his badge Number 298 and receive introductions to the Members of the Board.

7.2
Mayor Cleveland

This item has attachments.  

Mayor Cleveland request to speak to the Members of the Board regarding the Board correspondence of February 22, 2023.

  • Action Recommended:

    Receive for information.

8.
COMMUNICATIONS / CORRESPONDENCE

  

8.1
Letter of Safety Concerns - Mary Ito

This item has attachments.  

From: Mary Ito 
Sent: Tuesday, March 7, 2023 11:35 AM
To: Dean Pepper
Subject: Letter of Safety Concerns

  • Action Recommended:

    Receive for information.

8.2
B. Buntin Letter of Concern

This item has attachments.  

Barbara Buntin letter of concern regarding an arrest at a public event.

  • Action Recommended:

    Receive for information.

9.
CHIEF'S UPDATE

  

10.
REPORTS FOR INFORMATION

  

11.
REPORTS FOR DECISION

  

11.1
Human Resources / Administration Monthly Report - February 2023 - Additional Recruit

This item has attachments.  

Chief VandeGraaf

  • Action Recommended:

    THAT the Cobourg Police Services Board approves the hiring of one additional recruit for the May 2023 intake at the Ontario Police College.   

11.2
OAPSB Spring Conference / AGM

This item has attachments.  

OAPSB Spring Conference  / AGM Registration


https://oapsb.ca/events/2023-spring-conference-agm/

  • THAT ___ member(s) of the CPSB attend the annual OAPSB conference / AGM with funds being allocated from the annual 2023 budget line item for Conferences and Conventions.

11.3
Retirement / Recognition Policy Update

This item has attachments.  

To confirm the Board's electronic call of the vote and unanimous adoption of the updated Retirement / Recognition Policy on March 7, 2023.

  • Action Recommended:

    THAT the Board confirm the electronic call of the vote and unanimous adoption of the updated Retirement / Recognition Policy on March 7, 2023.

11.4
2022 Use of Force Reporting

This item has attachments.  
  • Action Recommended:

    THAT the Board finds all related provisions of the Use of Force within the Police Services Act have been complied with.

11.5
2023 Board Report (Hamilton Township)

This item has attachments.  

Chief VandeGraaf

  • Action Recommended:

    THAT the Cobourg Police Services Board receives the following for information and action.

11.6
Capital Expenditure – Furniture for Records and Case Management Unit (RCMU)

This item has attachments.  

Chief VandeGraaf

  • Action Recommended:

    THAT the Board approve the purchase of office furniture for the Records and Case Management Unit (RCMU);  And further, that the purchase of this furniture be obtained with three quotes in lieu of an RFP or RFQ as is consistent with the Financial Policy.

11.7
Board Report to December 2022 - (Tax Levy Finance)

This item has attachments.  

Chief VandeGraaf

  • Action Recommended:

    THAT the Cobourg Police Services Board receives the following report for discussion and action.

12.
NEW BUSINESS

  

12.1
OAPSB Correspondence - Request by Member Graham

  

Board Member Graham request to address the board about sending a formal letter in preparation for the upcoming OAPSB AGM.

13.
DONATIONS

  

14.
BOARD MEMBER REPORTS

  

15.
OTHER BUSINESS

  

16.
DATE OF NEXT MEETING

  

Next Regular Meeting: Tuesday, April 18TH, 2023


Location: Venture 13 - 739 D’Arcy Street Cobourg ON, CPS Board Room, 2nd Fl.

17.
CLOSED SESSION

  

A closed meeting of the Cobourg Police Services Board will be held on March 21, 2023 at approximately 10:00 a.m. at Venture 13 - 739 D'Arcy Street, Cobourg, CPS Board Room, 2nd Floor.

  • Action Recommended:

    BE IT RESOLVED THAT the Board meet in closed session, pursuant to Section 35(4)(a) of the Police Services Act, R.S.O. 1990, c. P.15

    Matters involving public security may be disclosed and, having regard to the circumstances, the desirability of avoiding their disclosure in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public.

    Section 35(4)(b) Police Services Act, R.S.O. 1990, c. P.15

    Intimate financial or personal matters or other matters may be disclosed of such a nature, having regard to the circumstances, that the desirability of avoiding their disclosure in the interest of any person affected or in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public.

    Litigation matters
    Financial matters
    Personal matter

17.1
DECLARATION OF CONFLICT OF PECUNIARY INTEREST

 

17.2
APPROVAL OF PREVIOUS MINUTES

 

17.3
REPORTS FOR INFORMATION

 

17.4
REPORTS FOR DECISION

 

17.4.1
Financial Matter

 

17.5
ADJOURNMENT

 

18.
ADJOURNMENT

  
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