The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

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Council Chambers, Victoria Hall, Cobourg

Please be advised that the Committee of the Whole Meeting will begin at 6:00 P.M. This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that in-person attendance in Council Chambers by members of the public is now permitted. The public may also view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca.

1.
CALL TO ORDER

  

2.
TRADITIONAL LAND ACKNOWLEDGEMENT

  

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.
ADDITIONS TO THE AGENDA

  

4.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

  

5.
PRESENTATIONS

  

6.
DELEGATIONS

  

7.
DELEGATION ACTIONS

  

8.
GENERAL GOVERNMENT SERVICES

  

8.1
Memo from the Accessibility, Equity, Diversity, and Inclusion Coordinator regarding the National Day of Truth and Reconciliation (2023)

This item has attachments.  
  • Action Recommended:

    WHEREAS, the Truth and Reconciliation Commission's (TRC) recommendations, as outlined in its comprehensive report, aim to address the historical injustices and ongoing impacts of colonization, residential schools, and other systemic issues faced by Indigenous peoples;

    WHEREAS, acknowledging and addressing these recommendations is essential for promoting healing, understanding, and reconciliation between Indigenous and non-Indigenous communities;

    WHEREAS, the Town of Cobourg Council recognizes the importance of taking concrete actions to support the implementation of the TRC recommendations within our community;

    WHEREAS The Town of Cobourg Council acknowledges the significant emphasis placed within the 2022-2026 Equity, Diversity, and Inclusion Strategic Plan on creating and increasing avenues for engagement with Indigenous residents and collaborators which aligns with our commitment to fostering constructive relationships and promoting heightened understanding of Indigenous matters among the residents of Cobourg.

    NOW THEREFORE BE IT RESOLVED THAT Council approve the recommended items and actions outlined in this report ahead of the National Day of Truth and Reconciliation, which falls on Saturday, September 30th, 2023 and Council allocates necessary resources and supports policy revisions to ensure the successful execution of the initiatives in the Town of Cobourg.

8.2
Memo from Senior Financial Analyst regarding a report from the Audit Committee – 2022 Financial Statements

This item has attachments.  
  • Action Recommended:

    THAT the draft audited financial statements for the year ended December 31, 2022 be presented to the Committee of the Whole meeting of September 5, 2023 and

    FURTHER THAT a motion to approve the 2022 Consolidated Financial Statements of the Corporation of the Town of Cobourg be adopted and approved at the regular council meeting on September 11th, 2023; and

    FURTHER THAT a notice be published on the municipal website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2022 have been posted to the municipal website in accordance with Section 295 of the Municipal Act, 2001.

9.
PLANNING AND DEVELOPMENT SERVICES

  

9.1
Memo from the Manager of Economic Development, regarding a Cost Revision to the Power Line Extension for South Side of Dodge Street, Cobourg

This item has attachments.  
  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council approve the revised developer capital cost associated with the installation of power along Dodge Street by Lakefront Utilities Inc. in accordance of the Economic Evaluation of $120,000, to be funded by the Lucas Point Reserve Fund.

9.2
Memo from the Manager of Development Review, regarding an Application for Zoning By-law Amendment – Cobourg Trails (Tribute) Phases 2-7, Cobourg

This item has attachments.  
  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting approving the Zoning By-law Amendment for Cobourg Trails (Tribute) Lands in Phases 2-7, Cobourg; and,

    FURTHER THAT once all conditions for the Removal of the (H) Holding Symbol are satisfied as contained in the Official Plan, Zoning By-law and Draft Plan Conditions of approval, a By-law authorizing the Removal of the (H) Holding Symbol be approved.

9.3
Memo from, the Planner I – Development, regarding an Application to Remove the Holding (H) Symbol - East Village Blocks 55 to 57, Cobourg

This item has attachments.  
  • Action Recommended:

    THAT Council receive the Staff Report for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be presented at a Regular Council Meeting authorizing the Removal of the Holding (H) Symbol for East Village Block 55 to 57, Cobourg. 

10.
PUBLIC WORKS SERVICES

  

10.1
Memo from the Manager of Environmental Services, regarding the Forth Street Pump Station – Pump Replacements

This item has attachments.  
  • Action Recommended:

    THAT Council approve the purchase and install of  two (2) new Xylem Pumps for the Forth Street Pumping Station for a total cost not to exceed $70,000 (including non-refundable HST) to be funded from the approved 2022 Environmental Services Capital Budget.

11.
PARKS AND RECREATION SERVICES

  

12.
PROTECTION SERVICES

  

13.
ARTS CULTURE AND TOURISM SERVICES

  

13.1
Memo from the Director, Community Services, regarding the Disposal of Surplus Equipment

This item has attachments.  
  • Action Recommended:

    THAT Council approve the disposal of the listed surplus equipment as detailed in the the Staff Report and the associated revenue as listed per the Town of Cobourg the Disposal of Surplus and/or Obsolete Equipment or Materials Policy FIN-ADM4.

14.
UNFINISHED BUSINESS

  

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.
COMMITTEE OF THE WHOLE OPEN FORUM

  

Members of the public wishing to provide verbal or written submissions can do so by contacting clerk@cobourg.ca. Written submissions can also be submitted using the eSCRIBE platform. 

15.1
Open Forum

  

16.
ADJOURNMENT

  
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