The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, March 08, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Committee of the Whole Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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3.

ADDITIONS TO THE AGENDA

3.1

Memo from the Municipal Clerk/Manager Legislatives regarding the MOU with the Haliburton, Kawartha, Pine Ridge District Health for the use of the Cobourg Community Centre (CCC) for the Purposes of an Emergency Mass Health Protection Clinic (COVID-19).

3.2

Memo from the Manager of Human Resources, regarding Collective Bargaining-Cobourg Professional Fire Fighters’ Association Local 1732 Amendment to the Negotiating Committee Structure

3.3

Memo from the Human Resources Manager, regarding the Non-Union Employee Remuneration increase for 2021;

3.4

Memo from the Manager of Engineering and Capital Projects, regarding the Award of Various Culvert and Bridge Rehabilitations, Tender No. CO-21-04 PWD; and

3.5

Memo from the Deputy Director, Community Services, regarding the CO-21-10 MAR Request for Proposal to Noddle Sheet Metal and Mechanical Ltd., for the installation of a High Efficiency Heating, Cooling and Dehumidifying system

• Action Recommended:

  THAT the matters be added to the agenda.

5.

PRESENTATIONS

5.1

Terry Gervais, Loomex Group, presenting the Northumberland Fire Service Review Report as prepared under the Municipal Modernization Program Intake #1 on behalf of the Northumberland County Lower-Tier Municipalities. 

8.

GENERAL GOVERNMENT SERVICES

8.3

Memo from the Municipal Clerk/Manager of Legislative Services regarding the Memorandum of Understanding with the Haliburton, Kawartha, Pine Ridge District Health Unit for the use of the CCC for the purposes of an Emergency Mass Health Protection Clinic.

• Action Recommended:

  THAT Council receive this report from the Municipal Clerk/Manager of Legislative Services for information purposes; and

  FURTHER THAT Council receive the Memorandum of Understanding attached as Appendix “A” to this Staff Report, for the use of the Cobourg Community Centre for the purposes of Emergency Mass Health Protection Clinic approved by Council on May 22, 2018; and

  FURTHER THAT the Town of Cobourg receive the notification from the Medical Officer of Health of the HKPRDHU, duly authorized by the Board of Health for the required use of the Cobourg Community Centre, for an Emergency Mass Health Protection Clinic Starting on the 15^th day of March 2021.

8.4

Memo from the Manager of Human Resources, regarding Collective Bargaining-Cobourg Professional Fire Fighters’ Association Local 1732 Amendment to the Negotiating Committee Structure.

• Action Recommended:

  THAT Council receive the report from the Manager of Human Resources for information purposes; and

  FURTHER THAT Council authorize the amendment to Policy No. HR-AP-C1 =All Personnel — Compensation& Benefits — Salary Calculation Standards to update the  negotiating committee to consist of the Chief Administrative Officer, the Director, Corporate Services and the Manager, Human Resources; and

  FURTHER THAT Council authorize the negotiating committee be struck to enter into collective bargaining with the Cobourg Professional Fire Fighters’ Association Local 1732.

8.5

Memo from the Human Resources Manager, regarding the Non-Union Employee Remuneration increase for 2021.

• Action Recommended:

  THAT Council receive the memo from the Manager of Human Resources for information purposes; and 

  FURTHER THAT Council approve a 1.7 % increase for Non-Union employees effective January 1, 2021.

10.

PUBLIC WORKS SERVICES

10.1

Memo from the Manager of Engineering and Capital Projects, regarding the Award of Various Culvert and Bridge Rehabilitations, Tender No. CO-21-04 PWD.

• Action Recommended:

  THAT Council receive the report from the Manager of Engineering and Capital projects  regarding the Culvert and Bridge Rehabilitations Tender Results for information purposes; and

  FURTHER THAT Council award the Various Culvert and Bridge Rehabilitations, CO-21-04 PWD, tender to A2Z Civil in the amount of $391,870.00 excluding HST.

   

11.

PARKS AND RECREATION SERVICES

11.2

Memo from the Deputy Director of Community Services, regarding the High Efficiency Heating, Cooling and Dehumidifying System RFP Award at the Marina Building

• Action Recommended:

  THAT Council receive the memo from the Deputy Director of Community Services regarding the CO-21-10 High Efficiency Heating, Cooling and Dehumidifying System RFP results; and

  FURTHER THAT Council award the High Efficiency Heating, Cooling and Dehumidifying System RFP CO-21-10 MAR to Noddle Sheet Metal and Mechanical Ltd. for the installation of a High Efficiency Heating, Cooling and Dehumidifying system including the removal of the existing furnace in an environmentally responsible manner, in the amount of $79,772.00 plus HST.