The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, March 08, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Committee of the Whole Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 2) of the Municipal Act S.O. 2001 regarding:

2.1

Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees- Chief Administrative Officer Review 

2.2

Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees - Civic Awards Finalist Nominations 

3.

ADDITIONS TO THE AGENDA

3.1

Memo from the Municipal Clerk/Manager Legislatives regarding the MOU with the Haliburton, Kawartha, Pine Ridge District Health for the use of the Cobourg Community Centre (CCC) for the Purposes of an Emergency Mass Health Protection Clinic (COVID-19).

3.2

Memo from the Manager of Human Resources, regarding Collective Bargaining-Cobourg Professional Fire Fighters’ Association Local 1732 Amendment to the Negotiating Committee Structure

3.3

Memo from the Human Resources Manager, regarding the Non-Union Employee Remuneration increase for 2021;

3.4

Memo from the Manager of Engineering and Capital Projects, regarding the Award of Various Culvert and Bridge Rehabilitations, Tender No. CO-21-04 PWD; and

3.5

Memo from the Deputy Director, Community Services, regarding the CO-21-10 MAR Request for Proposal to Noddle Sheet Metal and Mechanical Ltd., for the installation of a High Efficiency Heating, Cooling and Dehumidifying system

• Action Recommended:

  THAT the matters be added to the agenda.

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.

PRESENTATIONS

5.1

Terry Gervais, Loomex Group, presenting the Northumberland Fire Service Review Report as prepared under the Municipal Modernization Program Intake #1 on behalf of the Northumberland County Lower-Tier Municipalities. 

6.

DELEGATIONS

7.

DELEGATION ACTIONS

8.

GENERAL GOVERNMENT SERVICES

8.1

Memo from the Small Business Facilitator, Economic Development, regarding the Repurchasing Lucas Point Property

• Action Recommended:

  THAT Council direct Staff to proceed with the enacting of Schedule “B” of the Agreement of Purchase and Sale being the Business Park Land Sale Covenant to repurchase the 1.5 acre parcel of land from company 2364574 Ontario Inc. (Vancor), which is located on the corner of Dodge and Thompson Street in  order to repurchase undeveloped property for future sale opportunities.

   

8.2

Memo from the Small Business Facilitator, Economic Development, regarding the Lucas Point Land Sale: GVK Chemicals Inc.

• Action Recommended:

  THAT Council receive the memo from the Small Business Facilitator for information purposes; and

  FURTHER THAT Council accept the offer to purchase of approximately two (2) acres of industrial land in the Lucas Point Business & Industrial Park on Dodge Street from GVK Chemicals Inc; and 

  FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a Commercial Sale of Land with GVK Chemicals Inc. on the south side of Dodge Street, east of Willmott Street, Cobourg.

8.3

Memo from the Municipal Clerk/Manager of Legislative Services regarding the Memorandum of Understanding with the Haliburton, Kawartha, Pine Ridge District Health Unit for the use of the CCC for the purposes of an Emergency Mass Health Protection Clinic.

• Action Recommended:

  THAT Council receive this report from the Municipal Clerk/Manager of Legislative Services for information purposes; and

  FURTHER THAT Council receive the Memorandum of Understanding attached as Appendix “A” to this Staff Report, for the use of the Cobourg Community Centre for the purposes of Emergency Mass Health Protection Clinic approved by Council on May 22, 2018; and

  FURTHER THAT the Town of Cobourg receive the notification from the Medical Officer of Health of the HKPRDHU, duly authorized by the Board of Health for the required use of the Cobourg Community Centre, for an Emergency Mass Health Protection Clinic Starting on the 15^th day of March 2021.

8.4

Memo from the Manager of Human Resources, regarding Collective Bargaining-Cobourg Professional Fire Fighters’ Association Local 1732 Amendment to the Negotiating Committee Structure.

• Action Recommended:

  THAT Council receive the report from the Manager of Human Resources for information purposes; and

  FURTHER THAT Council authorize the amendment to Policy No. HR-AP-C1 =All Personnel — Compensation& Benefits — Salary Calculation Standards to update the  negotiating committee to consist of the Chief Administrative Officer, the Director, Corporate Services and the Manager, Human Resources; and

  FURTHER THAT Council authorize the negotiating committee be struck to enter into collective bargaining with the Cobourg Professional Fire Fighters’ Association Local 1732.

8.5

Memo from the Human Resources Manager, regarding the Non-Union Employee Remuneration increase for 2021.

• Action Recommended:

  THAT Council receive the memo from the Manager of Human Resources for information purposes; and 

  FURTHER THAT Council approve a 1.7 % increase for Non-Union employees effective January 1, 2021.

8.6

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the March 8, 2021 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

9.

PLANNING AND DEVELOPMENT SERVICES

9.1

Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application HP-2021-004, submitted by Ann and James Grozier for the proposed roof replacement at 170 King Street East, Cobourg

• Action Recommended:

  THAT Council endorse the recommendation of the Cobourg Heritage Advisory Committee and grant a Heritage Permit HP-2021-004 to permit a roof replacement  for the property known municipally as 170 King Street East, Cobourg, subject to the finalization of details by Heritage and Planning Staff.

9.2

Memo from Planner II - Heritage, Planning and Development, regarding the Notice of Demolition of a Listed Property – 205 Forth Street

• Action Recommended:

  THAT Council receive and endorse the recommendations of the Cobourg Heritage Advisory Committee passed on February 3, 20201 and February 24, 2021 regarding the subject property of 204 Forth Street, Cobourg; and

  FURTHER THAT the requirement for a Cultural Heritage Impact Assessment (CHIA) be waived and that the property located at 205 Forth Street be removed from the Town of Cobourg Heritage Register (undesignated) given the extenuating circumstances whereby the building has been substantially altered over time and significantly damaged by fire.

10.

PUBLIC WORKS SERVICES

10.1

Memo from the Manager of Engineering and Capital Projects, regarding the Award of Various Culvert and Bridge Rehabilitations, Tender No. CO-21-04 PWD.

• Action Recommended:

  THAT Council receive the report from the Manager of Engineering and Capital projects  regarding the Culvert and Bridge Rehabilitations Tender Results for information purposes; and

  FURTHER THAT Council award the Various Culvert and Bridge Rehabilitations, CO-21-04 PWD, tender to A2Z Civil in the amount of $391,870.00 excluding HST.

   

11.

PARKS AND RECREATION SERVICES

11.1

Memo from the Deputy Director of Community Services and the Director of Public Works regarding the Award of Contract for Harbour Infrastructure Repairs. - Provisional Items Discussion Only.

Item Referred by Council at the February 16, 2021 Committee of the Whole Meeting.

• Action Recommended:

  THAT Council approve the costs associated with the following provisional items as submitted by Shoreplan Engineering in the amount of $62,200 plus HST, being:

  1. Detailed Design of Reinforced Concrete Boat Lift Platform ($16,500);
  2. Pedestrian Walkway to Lighthouse - Construction Cost Estimate ($16,700);
  3. Condition Assessment of Remaining Harbour Structures ($7,000); and
  4. Monitoring of Existing Infrastructure Prior to Completion of Repairs ($22,000).

  AND FURTHER THAT Council will decide at a later date whether to authorize provisional item B(ii): Detailed Design and Tender Documents for a Pedestrian Walkway to the Lighthouse ($28,800); this option will be considered upon receipt of B(i): Construction Cost Estimate;

11.2

Memo from the Deputy Director of Community Services, regarding the High Efficiency Heating, Cooling and Dehumidifying System RFP Award at the Marina Building

• Action Recommended:

  THAT Council receive the memo from the Deputy Director of Community Services regarding the CO-21-10 High Efficiency Heating, Cooling and Dehumidifying System RFP results; and

  FURTHER THAT Council award the High Efficiency Heating, Cooling and Dehumidifying System RFP CO-21-10 MAR to Noddle Sheet Metal and Mechanical Ltd. for the installation of a High Efficiency Heating, Cooling and Dehumidifying system including the removal of the existing furnace in an environmentally responsible manner, in the amount of $79,772.00 plus HST.

12.

PROTECTION SERVICES

13.

ARTS CULTURE AND TOURISM SERVICES

13.1

Memo from the Manager, Marketing and Events, regarding Research Findings - Economic Benefits of Tourism in the Town of Cobourg.

• Action Recommended:

  THAT Council receive the report from the Manager of Marketing and Events for information purposes.

14.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

14.1

Unfinished Business Tracking Table

15.

COMMITTEE OF THE WHOLE OPEN FORUM

15.1

Open Forum - Submissions from Public

16.

ADJOURNMENT