The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Monday, June 28, 2021 at 6:00 P.m. - 8:00 P.m.

Electronic Participation

Please be advised that the Regular Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employees: Citizen Appointment Applications - Cobourg Heritage Advisory Committee and Sustainability and Climate Emergency Advisory Committee

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

MOMENT OF REFLECTION

5.

ADDITIONS TO THE AGENDA

6.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

7.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

7.1

Adoption of the June 7, 2021, Regular Council Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Regular Council meeting held on June 7, 2021

7.2

Adoption of the Public Planning Meeting Minutes - June 14, 2021

• Action Recommended:

  THAT Council adopt the minutes of the Public Planning Meeting held on June 14, 2021

8.

PRESENTATIONS

9.

DELEGATIONS

9.1

Dylan DeMarsh, David Sheffield, Mackenzie Clark and Catherine MacDonald  of PARN, Community AIDS Resource Network, Greenwood Coalition, HKPR District Health Unit, to speak regarding the placing of a public needle disposal bin in the community.

9.2

David Kuhnke, EV Society of Canada, Northumberland Chapter, to speak regarding the support for Electric Vehicle Charging Stations on Town properties

10.

DELEGATION ACTIONS

11.

REPORTS

11.1

General Government Services

11.2

Committee of the Whole meeting notes held on June 21, 2021

• Action Recommended:

  THAT Council receive the notes of the Committee of the Whole meeting held on June 21, 2021, for information purposes.

11.3

Planning and Development Services

11.3.1

Memo from Planner I - Development, Planning and Development Services, regarding the Notice of Complete Application for Draft Plan of Subdivision – 440 & 448 Elgin Street West

• Action Recommended:

  THAT the application be received by Council and referred to the Planning Department for a report; and,

  FURTHER THAT the notice requirements under the Planning Act, R.S.O. 1990, c.P.13, as amended, be implemented, including the scheduling of a Public Meeting.

11.4

Public Works Services

11.5

Parks and Recreation Services

11.6

Protection Services

11.7

Arts, Culture and Tourism Services

12.

MOTIONS

12.1

General Government Services

12.1.1

Motion from the Committee of the Whole regarding the Accessibility Coordinator regarding the EDI Strategy – Hosting Public Forums and Town Halls

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Accessibility Coordinator regarding the EDI Strategy – Hosting Public Forums and Town Halls;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the facilitation of public forums and town halls to help create the Equity, Diversity, and Inclusion Strategy for the Town of Cobourg, according to Ontario Health Guidelines for COVID-19; and

  FURTHER THAT Council members from the Equity, Diversity, and Inclusion Advisory Committee participate as moderators and hosts alongside the Accessibility Coordinator, when available.

12.2

Planning and Development Services

12.2.1

Motion from the Committee of the Whole meeting regarding Heritage Permit Application HP-2021-016 - 174 Bagot Street

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 174 Bagot Street, Cobourg - HP-2021-016;

  NOW THEREFORE BE IT RESOLVED THAT Council approve and grant Heritage Permit Application HP-2021-016, submitted by Erika and Scott Osmond to permit a railing and floorboard replacement of a second-floor balcony/terrace at 174 Bagot Street, Cobourg, subject to the finalization of details by Heritage and Planning.

12.2.2

Memo from the Committee of the Whole meeting regarding the Affordable & Rental Housing Community Improvement Plan (CIP) Implementation Plan 2021

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Director, Planning & Development Division, regarding the Affordable & Rental Housing Community Improvement Plan (CIP) Implementation Plan 2021;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the Implementation Plan as outlined in the Staff Report and pursuant to the Affordable & Rental Housing Community Improvement Plan (CIP) and direct staff to initiate the CIP Implementation Plan for the 2021 budget year; and,

  FURTHER THAT Council approve of the establishment of an internal ad-hoc working group comprised of:

  1. Coordinator of Planning & Development Services;
  2. One (1) member of the Planning & Development Advisory Committee;
  3. One (1) member of the Northumberland Affordable Housing Committee;
  4. Director of Corporate Services/Treasurer (or designate);
  5. Director of Planning & Development (or designate);
  6. Northumberland County Housing Services Manager (or designate)
  
  with other technical staff support being made available to the group as a resource on an as-needed basis (ie. administrative, planning, GIS, etc.)

12.2.3

Motion from the Committee of the Whole regarding support for Bill C-6 An Act to amend the Criminal Code (Conversion Therapy)

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a Memo from the Secretary of the Equity, Diversity and Inclusion Committee regarding support for Bill C-6 An Act to amend the Criminal Code (Conversion Therapy);

  NOW THEREFORE BE IT RESOLVED THAT Council send a letter of support be sent to all municipalities in the County of Northumberland, Phillip Lawrence Member of Federal Parliament for Northumberland—Peterborough South and David Piccini, Member of Provincial Parliament for Northumberland-Peterborough South, and all other municipalities in Ontario.

12.2.4

Motion to Appoint Members to the Cobourg Heritage Advisory Committee.

• Action Recommended:

  WHEREAS at the Regular Council Meeting on June 28, 2021, Council consider applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Cobourg Heritage Advisory Committee:

12.3

Public Works Services

12.3.1

Motion from the Committee of the Whole meeting regarding the Award of Contract CO-21-07 ENV, Anaerobic Digester Clean Out at Water Pollution Control Plant #1

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Manager, Environmental Services, regarding the Award of Contract CO-21-07 ENV, Anaerobic Digester Clean Out at Water Pollution Control Plant #1 (WPCP#1);

  NOW THEREFORE BE IT RESOLVED THAT Council award the Tender Contract CO-21-07 ENV, to Terrapure Environmental at a cost of $65,533.00 including non-refundable HST, for the Digester Cleanout at Water Pollution Control Plant #1.

12.3.2

Motion from the Committee of the Whole regarding the Award of Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements Contract

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Director, Public Works, regarding the Award of Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements Contract;

  NOW THEREFORE BE IT RESOLVED THAT Council award (LUSI) contract WC2021-18 Harden Street Neighbourhood Watermain and Sanitary Sewer Improvements to Behan Construction Limited for the Town of Cobourg contribution to the project in the amount of $606,966.91 excluding HST.

12.3.3

Motion from the Committee of the Whole regarding the Additional Budget Approval – Massey Creek Flood Reduction Environmental Assessment Amendment

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Director, Public Works, regarding the Additional Budget Approval – Massey Creek Flood Reduction Environmental Assessment Amendment;

  NOW THEREFORE BE IT RESOLVED THAT Council approve an additional $20,000 towards the Engineering Special Project: Massey Creek Flood Reduction Environmental Assessment Amendment; and

  FURTHER THAT a total budget of $25,000 to amend the Massey Creek Flood Reduction Environmental Assessment be funded by the Lucas Point Reserve as the study is a requirement for the design of a future capital project, being the construction of the flood reduction diversion channel, which will open up development lands in the Lucas Point Industrial Park.

12.3.4

Motion from the Committee of the Whole regarding the Replace Combination Snow Plow/Dump Truck – Cab & Chassis Award

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Manager, Roads/Sewers, regarding the Replace Combination Snow Plow/Dump Truck – Cab & Chassis Award;

  NOW THEREFORE BE IT RESOLVED THAT Council award the Tender Contract CO-21-14 PWD, for the Cab & Chassis Award to Cornwall Freightliner in the amount of $113,185.61 including non-refundable HST.

12.3.5

Motion from the Committee of the Whole regarding the creation of a Roads Capital Reserve Fund

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Director, Public Works, regarding the creation of a Roads Capital Reserve Fund;

  NOW THEREFORE BE IT RESOLVED THAT Council authorize Municipal Staff to establish a new roads capital reserve account; and,

  FURTHER THAT Council commit the reserve funds only to road capital works projects.

12.4

Parks and Recreation Services

12.4.1

Motion from the Committee of the Whole meeting regarding the amendment to By-Law No. 022-2016 – Fish Cleaning on Municipally owned Property

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Assistant Manager, Waterfront Operations, regarding the amendment to By-Law No. 022-2016 – Fish Cleaning on Municipally owned Property;

  NOW THEREFORE BE IT RESOLVED THAT Council support and endorse the Amendment to By Law No. 022-2016 which would prohibit the cleaning and disposal of waste from preparing fish on Municipal property; and

  FURTHER THAT the Amendment of By Law No. 022-2016 shall govern Waterfront Grounds and Infrastructure, Municipal Parks, Properties and Bridges; and

  FURTHER THAT Council direct Staff to prepare a report to Council to be brought forward at the 2022 budget deliberations on the anticipated costs to incorporate adjustments to the Cobourg Marina Fish Cleaning Station; and

  FURTHER THAT the Cobourg marina fish cleaning station be removed at the passing of the by-law for a period of one (1) year from May 31, 2021, and upon final review by Council of the Staff report.

12.5

Protection Services

12.5.1

Motion from the Committee of the Whole regarding the Unfinished Business item: Wheels Transit Options for Boarding/Disembarking

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memos of support from the Accessibility Advisory Committee, regarding the endorsement of the Town of Cobourg Accessible Public Transportation WHEELS Policy, WHEELS Application Form and the installation of a second winch system for the WHEELS Back-up Bus; and

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Director, Public Works, regarding the Unfinished Business item: Wheels Transit Options for Boarding/Disembarking;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the new Wheels Specialized Transportation Service Policies, Procedures an Application Form; and

  FURTHER THAT Council direct Staff to purchase a second winch system for the back up Wheels bus in the amount of $6,000 to be funded by the Phase 3 Safe Restart Program funding.

12.6

Arts, Culture and Tourism Services

12.6.1

Motion from the Committee of the Whole regarding the Equity, Diversity and Inclusion Advisory Committee 2021 Work Plan

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council considered a memo from the Secretary of the Equity, Diversity and Inclusion (EDI) Advisory Committee, regarding the EDI Advisory Committee 2021 Work Plan;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the Equity, Diversity and Inclusion (EDI) Advisory Committee 2021 Work Plan as recommended by the Advisory Committee.

12.6.2

Motion to Appoint Members to the Sustainability and Climate Emergency Advisory Committee

• Action Recommended:

  WHEREAS at the Regular Council Meeting on June 28, 2021, Council considered applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Sustainability and Climate Emergency Advisory Committee:

13.

BYLAWS

13.1

General Government Services

13.1.1

By-law 050-2021, being a by-law to levy an amount upon institutions in the Town of Cobourg

• Action Recommended:

  THAT Council adopt By-law 050-2021, being a by-law to levy an amount upon institutions in the Town of Cobourg.

13.1.2

By-law 051-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of 1860 Stanton Road, Cobourg for the deferral of development charges

• Action Recommended:

  THAT Council adopt By-law 051-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of 1860 Stanton Road, Cobourg for the deferral of development charges; and

  FURTHER THAT a copy of the agreement be registered on legal title of the property such that the deferred amount will be collected from the owner(s) at such time as the municipal services of water, wastewater and stormwater are provided to the property.

13.1.3

By-law 052-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of 1963 Workman Road, Cobourg for the deferral of development charges

• Action Recommended:

  THAT Council adopt By-law 052-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of 1963 Workman Road, Cobourg for the deferral of development charges; and

  FURTHER THAT a copy of the agreement be registered on legal title of the property such that the deferred amount will be collected from the owner(s) at such time as the municipal services of water, wastewater and stormwater are provided to the property.

13.2

Planning and Development Services

13.2.1

By-law 053-2021, being a by-law to amend by-law number 127-88 ,16-93 and 090-2009 to designate the property known municipally as 586 Osler Crt as being of cultural heritage value or interest

• Action Recommended:

  THAT Council adopt By-law 053-2021, being a by-law to amend by-law number 127-88 ,16-93 and 090-2009 to designate the property known municipally as 586 Osler Court as being of cultural heritage value or interest in the Town of Cobourg.

13.3

Public Works Services

13.4

Parks and Recreation Services

13.4.1

By-law 054-2021, bring a by-law to amend the Parks Use By-law No.022-2016, being a By-law to prohibit the cleaning and disposal of waste from preparing fish on Town of Cobourg Municipally owned property.

• Action Recommended:

  THAT Council adopt By-law 054-2021,being a by-law to prohibit the cleaning and disposal of waste from preparing fish on Town of Cobourg Municipally owned property.

13.5

Protection Services

13.5.1

By-law 055-2021, bring a by-law to Appoint Municipal By-law Enforcement Officers for the Town of Cobourg.

• Action Recommended:

  THAT Council adopt By-law 055-2021, being a by-law to appoint to appoint Municipal By-law Enforcement Officers to enforce by-laws and Provincial Orders during the ongoing COVID-19 Pandemic in the Town of Cobourg.

13.6

Arts, Culture and Tourism Services

13.7

General Government Services

13.7.1

THAT the following by-law(s) be passed:

1. By-law 050-2021, being a by-law to levy an amount upon institutions in the Town of Cobourg
2. By-law 051-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of 1860 Stanton Road, Cobourg for the deferral of development charges
3. By-law 052-2021, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with the owners of  and 1963 Workman Road, Cobourg for the deferral of development charges
4. By-law 053-2021, being a by-law to amend by-law number 127-88 ,16-93 and 090-2009 to designate the property known municipally as 586 Osler Court as being of cultural heritage value or interest;
5. By-law 054-2021, bring a by-law to amend the Parks Use By-law No.012-2016, being a By-law to prohibit the cleaning and disposal of waste from preparing fish on Town of Cobourg Municipally owned property; and
6. By-law 055-2021, bring a by-law to Appoint Municipal By-law Enforcement Officers for the Town of Cobourg.

• Action Recommended:

  THAT leave be granted to introduce bylaw 050-2021 to 055-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

   

14.

PETITIONS

15.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

15.1

Ganaraska Conservation Authority Board Minutes - May 20, 2021

15.2

Parks and Recreation Advisory Committee Minutes - May 4, 2021

15.3

Downtown Business Improvement Area Board of Management Minutes - May 6, 2021 and May 13, 2021

15.4

Accessibility Advisory Committee Minutes - May 19, 2021

15.5

Equity, Diversity and Inclusion Committee Minutes - May 13, 2021

15.6

Transportation Advisory Committee Minutes - May 27, 2021

15.7

Cobourg Public Library Board Minutes - May 19, 2021

15.8

Sustainability and Climate Emergency Advisory Committee - May 5, 2021

• Action Recommended:

  THAT Council receive the Advisory Committee and Local Board Minutes for information purposes.

16.

CORRESPONDENCE

16.1

Correspondence dated June 17, 2021 from Anne-Marie Jackson, Cobourg Resident, regarding short-term rental properties

• Action Recommended:

  THAT Council receive the correspondence from Anne-Marie Jackson for information purposes. 

16.2

Correspondence dated June 23, 2021, from Ganaraska Conservation Authority, regarding Regulatory Proposals (Phase 1) under the Conservation Authorities Act.

• Action Recommended:

  THAT Council receive the correspondence from the Ganaraska Regional Conservation Authority for information purposes.

16.3

Correspondence dated May 28, 2021, from the Cobourg Yacht Club regarding an application for temporary outdoor patio extension on Municipal property

• Action Recommended:

  THAT Council direct Legislative Services Staff to authorize the approval of the Outdoor Patio Extension to the Cobourg Yacht Club for the extended location at the Cobourg Yacht Club Location at 100 Hibernia Street, Cobourg for the 2021 Patio Season.

17.

NOTICE OF MOTION

17.1

Notice of Motion of Reconsideration of a Council resolution from Councillor Nicole Beatty, Coordinator of Planning and Development, to reconsider Council Resolution 230-21, Victoria Beach

• Action Recommended:

  THAT Council receive the Notice of Motion for Reconsideration for information purposes and refer the Reconsideration Notice of Motion to the July 26, 2021 Regular Council Meeting for disposition pursuant to the Town of Cobourg Procedural By-law No.009-2019.

18.

COUNCIL/COORDINATOR ANNOUNCEMENTS

18.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

19.1

Unfinished Business Tracking Sheet

20.

CONFIRMATORY BY-LAW

20.1

Bylaw 056-2021, being a bylaw to confirm the proceedings of the Council Meeting of June 28, 2021.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 056-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on June 28, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

ADJOURNMENT