The Corporation of The Town of Cobourg

SPECIAL COUNCIL MEETING

MINUTES

-
Hybrid Meeting (In-Person and Electronic)
Members Present:
  • Mayor Lucas Cleveland
  • Deputy Mayor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Brian Darling
  • Councillor Miriam Mutton
  • Councillor Randy Barber
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Anne Taylor Scott, Director of Planning and Development Services
  • Laurie Wills, Director of Public Works
  • Brian Geerts, Director of Community Services
  • Ellard Beaven, Fire Chief
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk

1.

  

Mayor Lucas Cleveland called the meeting to order at 5:03 PM

2.

  

Mayor Lucas Cleveland recited the Traditional Land Acknowledgement Statement 

3.

  

4.

  
  • Resolution362-22
    Moved ByDeputy Mayor Nicole Beatty
    Seconded ByCouncillor Adam Bureau

    THAT Council receive the memo from the Council Striking Committee for information purposes; and

    WHEREAS the Town of Cobourg is currently undertaking a Governance Structure Review that could advise of changes to the current governance model of a Committee of the Whole Coordinator Role System as described in Section 9 of the Procedural By-Law 009-2019; and

    WHEREAS a Governance Structure Review is an outcome of the 2018-2022 Service Delivery Review conducted by KPMG with recommendations approved by Municipal Council through resolution #453-21;

    THEREFORE, BE IT RESOLVED THAT Sections 4.4, 9.3 and 9.4 of the Procedural By-Law, which requires Council to appoint Council Service Coordinators and Alternates, and describes the coordinator functions at the Committee of the Whole Meeting, be suspended until the Governance Structure Review has gone through due process, including public engagement and approval by Council; and

    FURTHER THAT no Council appointments be made to Advisory Committees in the interim until the review and recommendations of Municipal Staff on the potential creation, amendment or dissolution of Advisory Committees;

    FURTHER THAT Council appoints the following Council representatives to various Committees and Boards:

    Committees and Boards Appointments:

    Mayor Lucas Cleveland:

    1. Town of Cobourg Holdings Inc.
    2. Northam Industrial Park
    3. Audit Committee

    Deputy Mayor Nicole Beatty

    1. Cobourg Police Services Board
    2. Audit Committee
    3. Cobourg Downtown Business Improvement Area Board of Management (DBIA)

    Councillor Adam Bureau

    1. Cobourg Police Services Board
    2. Community Emergency Management Program Committee

    Councillor Brian Darling

    1. Audit Committee
    2. Water Quality Accountability Liaison Committee
    3. Community Emergency Management Program Committee
    4. Northam Industrial Park

    Councillor Aaron Burchat

    1. Cobourg Library Board
    2. Art Gallery of Northumberland

    Councillor Miriam Mutton

    1. Water Quality Accountability Liaison Committee
    2. Ganaraska Region Conservation Authority 

    Councillor Randy Barber

    1. West Northumberland Physician Recruitment and Retention Board
    2. Ganaraska Region Conservation Authority
    Amended
  • Resolution363-22
    Moved ByDeputy Mayor Nicole Beatty
    Seconded ByCouncillor Adam Bureau

    MOTION TO AMEND 

    THAT Deputy Mayor Nicole Beatty be replaced with Councillor Brian Darling as the Council Representative for Northam Industrial Park

    Carried
  • Resolution364-22
    Moved ByMayor Lucas Cleveland
    Seconded ByCouncillor Randy Barber

    MOTION TO AMEND

    THAT the following wording be added: 

     THAT the option for a consent agenda for Regular Council be brought forward by the Municipal Clerk as part of the Procedural By-law update for council consideration as a result of the suspension of the Coordinator Governance System 

    Carried
  • Resolution365-22
    Moved ByDeputy Mayor Nicole Beatty
    Seconded ByCouncillor Adam Bureau

    THAT Council receive the memo from the Council Striking Committee for information purposes; and

    WHEREAS the Town of Cobourg is currently undertaking a Governance Structure Review that could advise of changes to the current governance model of a Committee of the Whole Coordinator Role System as described in Section 9 of the Procedural By-Law 009-2019; and

    WHEREAS a Governance Structure Review is an outcome of the 2018-2022 Service Delivery Review conducted by KPMG with recommendations approved by Municipal Council through resolution #453-21;

    THEREFORE, BE IT RESOLVED THAT Sections 4.4, 9.3 and 9.4 of the Procedural By-Law, which requires Council to appoint Council Service Coordinators and Alternates, and describes the coordinator functions at the Committee of the Whole Meeting, be suspended until the Governance Structure Review has gone through due process, including public engagement and approval by Council; and

    FURTHER THAT no Council appointments be made to Advisory Committees in the interim until the review and recommendations of Municipal Staff on the potential creation, amendment or dissolution of Advisory Committees;

    FURTHER THAT Council appoints the following Council representatives to various Committees and Boards:

    Committees and Boards Appointments:

    Mayor Lucas Cleveland:

    1. Town of Cobourg Holdings Inc.
    2. Northam Industrial Park
    3. Audit Committee

    Deputy Mayor Nicole Beatty

    1. Cobourg Police Services Board
    2. Audit Committee
    3. Cobourg Downtown Business Improvement Area Board of Management (DBIA)

    Councillor Adam Bureau

    1. Cobourg Police Services Board
    2. Community Emergency Management Program Committee

    Councillor Brian Darling

    1. Audit Committee
    2. Water Quality Accountability Liaison Committee
    3. Community Emergency Management Program Committee
    4. Northam Industrial Park

    Councillor Aaron Burchat

    1. Cobourg Library Board
    2. Art Gallery of Northumberland

    Councillor Miriam Mutton

    1. Water Quality Accountability Liaison Committee
    2. Ganaraska Region Conservation Authority 

    Councillor Randy Barber

    1. West Northumberland Physician Recruitment and Retention Board
    2. Ganaraska Region Conservation Authority

    FURTHER THAT the option for a consent agenda for Regular Council be brought forward by the Municipal Clerk as part of the Procedural By-law update for council consideration as a result of the suspension of the Coordinator Governance System

    Carried
  • Resolution366-22
    Moved ByCouncillor Brian Darling
    Seconded ByCouncillor Aaron Burchat

    THAT Council receive report for information purposes and

    FURTHER THAT Council approve and endorse the Council Meeting Schedule for remainder of 2022 and for 2023.

    Amended
  • Resolution367-22
    Moved ByCouncillor Adam Bureau
    Seconded ByCouncillor Brian Darling

    MOTION TO AMEND

    WHEREAS the Town of Cobourg Council meetings have started at 6pm the past term and the meetings have been 5 hours in some cases

    WHEREAS since its mandatory for staff and are required to be participants in Council meetings, then be back at work for 8;30 am and some may, not live in Cobourg and 

    FURTHER THAT due to long presentations, delegations and Council reports have been known to run late in the past and 

    NOW THERE IT BE RESOLVED that council meetings in the new term start at 4pm

    Defeated
  • Resolution368-22
    Moved ByCouncillor Brian Darling
    Seconded ByCouncillor Aaron Burchat

    THAT Council receive report for information purposes and

    FURTHER THAT Council approve and endorse the Council Meeting Schedule for remainder of 2022 and for 2023.

    Carried

A. Scott provided an overview of  Bill 23 and spoke to its purpose, objective, and the key impacts on legislation. A. Scott advised the following impacts of Bill 23: scaling back on the role of Conservation Authorities across the province; changes to Development Charges Framework and Heritage Conservation; 3rd units will be permitted for residential properties; the removal of items to be reviewed as part of the Site Plan Approval; the changes to planning in acquiring parkland; impacts to developing ICSP/GDS for sustainability and energy efficiency. A. Scott noted Bill 23 received its third reading and is awaiting royal decent. 

I. Davey spoke to the impacts of Bill 23 on Development Charges.  

  • Resolution369-22
    Moved ByCouncillor Miriam Mutton
    Seconded ByCouncillor Aaron Burchat

    Whereas the Province of Ontario has an interest in ensuring an adequate housing supply for Ontarians and on October 25, 2022 released the proposed Bill 23, More Homes Built Faster Act, 2022;

    Whereas the Town of Cobourg supports housing supply initiatives, especially initiatives that support housing affordability which is a key objective of its Strategic Plan, the Town of Cobourg Official Plan and the Northumberland County Official Plan;

    Whereas Municipalities, including the Town of Cobourg, are facing unprecedented development pressures, are feeling the impacts of climate change, are processing a flux of complex development files and ongoing resource challenges on the heels of a global pandemic;

    Whereas the Province of Ontario through the Homes for Everyone Act, 2022 proposes to significantly overhaul the land use planning and development system for local municipalities

    Whereas it is unclear how Bill 23 will create more liveable communities and as presented will result in the loss of environmental protections, heritage conservation, urban design, and accountability to the public, in addition to severe financial implications to the Town of Cobourg;

    Now therefore be it resolved that while Council for the Town of Cobourg generally supports provincial legislation to support increased housing supply, the Town of Cobourg respectfully objects to:

    1. Changing the Development Charge framework which simply shifts the financial burden on the tax levy versus the developer;
    2. The use or lose it approach to Heritage Conservation and the potential loss of Heritage Resources which is the foundation on which the Town of Cobourg is built.
    3. As of right permission for the 3rd dwelling unit without sufficient time and resources to assess significant technical issues like parking and servicing.
    4. Scaling back the role of Conservation Authorities without a specific plan in place as to how their interests and role will be addressed, and without time to ensure there are sufficient staff and resources within the Town of Cobourg, and at a time when the Town has declared a Climate Emergency and is putting significant resources into an Integrated Community Sustainability Plan that will require the expertise and resources of the Conservation Authority.
    5. The revamping of the provision of parkland that will come at a cost to the Town of Cobourg and will limit the Town’s ability to acquire and construct park infrastructure for its residents.
    6. Removing staff’s ability to comment or make requests on matters relating to sustainability, architectural design and landscaping which will have an impact on how municipal land use planners work towards achieving liveable and desirable communities.
    7. Any limitation to the Town’s ability to implement their Integrated Community Sustainability Plan, Green Development Standards and Green Energy Retrofit Feasibility Study which the Town of Cobourg has invested a significant amount of staff time and resources to produce and implement.

    And further that Council requests the Province defer passage of Bill 23 until such time as further evaluation, analysis, and meaningful consultation has occurred with municipalities and stakeholders.

    And further that that this resolution be circulated to David Piccini, MPP and through the Provincial commenting window for the More Homes Built Faster Act, 2022.

    Carried
  • Resolution370-22
    Moved ByCouncillor Adam Bureau
    Seconded ByCouncillor Brian Darling

    THAT Council pass the Resolution Regarding Banking as provided by the Royal Bank of Canada, and Council authorize the appointing the Mayor, Deputy Mayor, Chief Administrative Officer and Treasurer as authorized signing officers of the Corporation of the Town of Cobourg for the purposes of providing instructions to the bank.

    Carried

5.

  
  • Resolution371-22
    Moved ByCouncillor Adam Bureau
    Seconded ByCouncillor Randy Barber

    THAT leave be granted to introduce Bylaw 085-2022 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Special Council Meeting held on November 28th, 2022, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

6.

  
  • Moved ByCouncillor Brian Darling

    THAT the meeting be adjourned (6:34 PM)

    Carried