The Corporation of The Town of Cobourg
SPECIAL COUNCIL MEETING
AGENDA

Monday, November 28, 2022 at 5:00 P.m. - 8:00 P.m.

Hybrid Meeting (In-Person and Electronic)

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

DISCLOSURE OF PECUNIARY INTEREST

4.

REPORTS

4.1

Memo from the Municipal Clerk/Director of Legislative Services, regarding the Striking Committee Recommendation – Governance and Appointments

• Action Recommended

  THAT Council receive the memo from the Council Striking Committee for information purposes; and

  WHEREAS the Town of Cobourg is currently undertaking a Governance Structure Review that could advise of changes to the current governance model of a Committee of the Whole Coordinator Role System as described in Section 9 of the Procedural By-Law 009-2019; and

  WHEREAS a Governance Structure Review is an outcome of the 2018-2022 Service Delivery Review conducted by KPMG with recommendations approved by Municipal Council through resolution #453-21;

  THEREFORE, BE IT RESOLVED THAT Sections 4.4, 9.3 and 9.4 of the Procedural By-Law, which requires Council to appoint Council Service Coordinators and Alternates, and describes the coordinator functions at the Committee of the Whole Meeting, be suspended until the Governance Structure Review has gone through due process, including public engagement and approval by Council; and

  FURTHER THAT no Council appointments be made to Advisory Committees in the interim until the review and recommendations of Municipal Staff on the potential creation, amendment or dissolution of Advisory Committees;

  FURTHER THAT Council appoints the following Council representatives to various Committees and Boards:

  Committees and Boards Appointments:

  Mayor Lucas Cleveland:

  1. Town of Cobourg Holdings Inc.
  2. Northam Industrial Park
  3. Audit Committee

  Deputy Mayor Nicole Beatty

  1. Northam Industrial Park
  2. Cobourg Police Services Board
  3. Audit Committee
  4. Cobourg Downtown Business Improvement Area Board of Management (DBIA)

  Councillor Adam Bureau

  1. Cobourg Police Services Board
  2. Community Emergency Management Program Committee

  Councillor Brian Darling

  1. Audit Committee
  2. Water Quality Accountability Liaison Committee
  3. Community Emergency Management Program Committee

  Councillor Aaron Burchat

  1. Cobourg Library Board
  2. Art Gallery of Northumberland

  Councillor Miriam Mutton

  1. Water Quality Accountability Liaison Committee
  2. Ganaraska Region Conservation Authority 

  Councillor Randy Barber

  1. West Northumberland Physician Recruitment and Retention Board
  2. Ganaraska Region Conservation Authority

4.2

Memo from the Municipal Clerk/Director of Legislative Services, regarding the 2022-2023 Municipal Council Meeting Schedule.

• Action Recommended

  THAT Council receive report for information purposes and

  FURTHER THAT Council approve and endorse the Council Meeting Schedule for remainder of 2022 and for 2023.

4.3

Memo from the Director, Planning and Development regarding an overview of Bill 23, More Homes Built Faster Act, 2022.

• Action Recommended

  THAT Council receive this Staff report for information purposes;

  FURTHER THAT a draft resolution included as Appendix B be endorsed by Mayor and Members of Council with a copy sent to David Piccini, MPP and to the appropriate commenting windows currently posted on the Environmental Registry of Ontario.

4.4

Memo from the Treasurer/Director, Corporate Services, regarding a Banking Resolution

• Action Recommended

  THAT Council pass the Resolution Regarding Banking as provided by the Royal Bank of Canada, and Council authorize the appointing the Mayor, Deputy Mayor, Chief Administrative Officer and Treasurer as authorized signing officers of the Corporation of the Town of Cobourg for the purposes of providing instructions to the bank.

5.

CONFIRMATORY BY-LAW

5.1

Bylaw 085-2022, being a bylaw to confirm the proceedings of the Special Council Meeting of November 28th, 2022.

• Action Recommended

  THAT leave be granted to introduce Bylaw 085-2022 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Special Council Meeting held on November 28th, 2022, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

6.

ADJOURNMENT