The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

Monday, January 24, 2022 at 6:00 P.m. - 9:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Members Present:

• Mayor John Henderson
• Deputy Mayor Suzanne Séguin
• Councillor Nicole Beatty
• Councillor Aaron Burchat
• Councillor Adam Bureau
• Councillor Emily Chorley
• Councillor Brian Darling

Staff Present:

• Tracey Vaughan, Chief Administrative Officer
• Ian Davey, Treasurer/Director of Corporate Services
• Laurie Wills, Director of Public Works
• Anne Taylor Scott, Director of Planning and Development Services
• Teresa Behan, Deputy Director of Community Services
• Rob Franklin, Manager of Planning Services
• Brent Larmer, Municipal Clerk/Director of Legislative Services
• Krystal Christopher, Deputy Clerk

---

1.

CALL TO ORDER

His Worship Mayor Henderson called the Meeting to Order at 5:02 P.M

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

His Worship Mayor Henderson recited the Traditional Land Acknowledgment Statement

3.

CLOSED SESSION

Members of Council moved into Closed Session at 5:05 PM

• Moved by Deputy Mayor Suzanne Séguin

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

  Carried

3.1

239(2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Potential Acquisition of Land Discussion

Brent Larmer, Director of Legislative Services/ Municipal Clerk, provided background information regarding the subject matter and spoke to the report.

Members of Council raised questions regarding the information provided, to which B. Larmer, Tracey Vaughan, CAO, Anne Taylor Scott, Director of Planning and Development Services, responded. 

3.2

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Citizen Appointment Applications - Cobourg Heritage Advisory Committee

Krystal Christopher, Deputy Clerk/ Coordinator, Records Management, provided information and update regarding the subject matter.

Members of Council engaged in discussion regarding the information provided. Brent Larmer, Municipal Clerk / Director, Legislative Services, and Krystal Christopher, Deputy Clerk/ Coordinator, Records Management, responded to questions arising from Council

Closed Session ended at 6 PM

Members of Council moved into Open Session at  6:07 PM

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.1

Councillor Aaron Burchat - Memo from Planner I – Development, regarding Zoning By-law Amendment – 1005 Elgin Street West (Fleming Building)

5.2

Councillor Aaron Burchat - Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding 1005 Elgin Street West, Cobourg (Fleming Building).

6.

PRESENTATIONS

7.

DELEGATIONS

7.1

Michael Clark, Cobourg Resident - Daintry, regarding Daintry Crescent Park.

M. Clark provided comments on the re-zoning of the property on Daintry Crescent to a park and spoke in support of the re-zoning of the land. M. Clark provided back 

M. Clark was dismissed at 6:19 PM

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Director, Legislative Services/Municipal Clerk, regarding the potential Return to In-Person Advisory Committee and Board Meetings.

• Moved by Deputy Mayor Suzanne Séguin

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council authorize the Clerk’s Office to begin to prepare to allow for the use of a Hybrid Meeting format for Committee Meeting participation by Comittee Members that would allow for the combination of physical attendance and electronic attendance by Members in Council Chambers to continue provide equal opportunity for participation depending on comfort level during the fluid COVID-19 Pandemic; and

  FURTHER THAT Council authorize the live streaming of Committee, Local Board, and Quasi-Judicial Committee meetings only, to allow for public viewing at the time of the meeting and Members of the Public and Delegates/Presenters shall only participate electronically; and

  FURTHER THAT this return to modified in-person meetings, shall commence when Municipal Council starts to return to hybrid meetings, when it is safe to do so.

  Carried

9.2

Correspondence, Derek Paul, President and CEO, Lakefront Utilities Inc. regarding the Lakefront Utilities Inc. Promissory Note Interest Rate Adjustment.

• Moved by Deputy Mayor Suzanne Séguin

  THAT Council receive the correspondence for information purposes. 

  Carried

9.3

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer

T. Vaughan provided an updated on matters pertaining to COVID-19 and spoke to the number of cases in the County; vaccinations; and noted that walk-ins are welcomed at vaccination clinics for certain groups.  T. Vaughan spoke to recent updates to provincial guidelines and restrictions noting some restrictions will be removed on January 31. T. Vaughan spoke to the status of municipal building noting they are closed but are open to public by appointment only.

• Moved by Deputy Mayor Suzanne Séguin

  THAT Council receive the January 24, 2022, COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

  Carried

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from Planner I – Development regarding Site Plan Approval Application – 1025 Elgin Street West –– Westdell Development Corporation for TriBate Asset Management Corp

• Moved by Councillor Nicole Beatty

  THAT the Staff Report be received by Council for information purposes; and

  THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with Tri Bate Asset Management Corporation and Lakefront Utility Services Inc. for the proposed development of a new multi-unit commercial building and a Non-Food Store Retail (NFSR) use at 1025 Elgin Street West, Cobourg, subject to the finalization of details by municipal staff and partner review agencies.

  Carried

10.2

Memo from Planner I – Development, regarding Zoning By-law Amendment – 1005 Elgin Street West (Fleming Building)

• Councillor Aaron Burchat declared a conflict on this item. (Councillor Aaron Burchat advised that his place of residence is within the notice boundary.)

• THAT Council be advised that the Planning and Development Advisory Committee (PDAC) has duly considered the application from Community Planning and Consulting Inc. on behalf of Linmac Inc. to amend Shopping Centre Exception Four (SC-4) Zone to permit “Medical Clinic Use” as a permitted land use at 1005 Elgin Street West (Fleming Building) to an existing commercial building; and 

  FURTHER THAT the Planning and Development Advisory Committee endorses the conclusions of the Planning Report.

  Carried

10.3

Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding 1005 Elgin Street West, Cobourg (Fleming Building).

• Councillor Aaron Burchat declared a conflict on this item. (Councillor Aaron Burchat advised that his place of residence is within the notice boundary. ;)

• Moved by Councillor Nicole Beatty

  THAT Council receive the memo from the Planning and Development Advisory Committee endorsing the conclusions of the Planning Report for 1005 Elgin Street West, Cobourg.

  Carried

10.4

Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding Heritage Permit Application HP-2022-001, 169 Hibernia Street, Cobourg.

• Moved by Councillor Nicole Beatty

  THAT Council receive the memo from the Cobourg Heritage Advisory Committee and grant Heritage Permit Application HP-2022-001, submitted by Amit Sofer on behalf of TVM Group, to permit a roof replacement on the main dwelling and garage, as well as replace the garage siding at 169 Hibernia Street, Cobourg subject to the finalization of details by Heritage and Planning Staff.

  Carried

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director, Public Works, regarding the Parking Rate Increase Proposal - Update

• Moved by Councillor Brian Darling

  THAT Council receive the enclosed report for information purposes; and,

  FURTHER THAT Council direct Staff to conduct a public information meeting to present the proposed parking opportunities and rate increases on February 7, 2022; and

  FURTHER THAT the parking rate increase proposal be added to the February 14, 2022 Committee of the Whole meeting for further Council consideration following the public information meeting. 

  Carried

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding Daintry Crescent Park

• Moved by Councillor Emily Chorley

  THAT Council receive the recommendations from the Parks and Recreation Advisory Committee regarding Daintry Crescent Park;

  AND FURTHER THAT Council authorize the Committee’s recommendations as follows:

  • That Daintry Crescent Park be rezoned as parkland in a timely manner (subject to the rezoning process outlined in the Ontario Planning Act);
  • That Daintry Crescent Park be subjected to an accessibility audit and urgently upgraded to enhance accessibility (curb cuts, etc);
  •  If the municipal land currently under consideration for development were to be deemed unsuitable for development, that the lot(s) be reincorporated into parkland;
  • That a plan for new signage, trees, benches, pathways and accessible features be drafted and costed, and that funding options be presented to Council by May 30, 2022.
  Carried

12.2

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the Recognition Display Policy Motion

• Moved by Councillor Emily Chorley

  THAT Council receive the memo from the Parks and Recreation Advisory Committee recommending that Council prioritize completing the Recognition Display Policy

  Carried

13.

PROTECTION SERVICES

13.1

Memo from the Director of Legislative Services/Municipal Clerk, regarding the proposed By-law to establish licensing requirements for Land Development Sales Structures within the Town of Cobourg.

• Moved by Councillor Aaron Burchat

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council authorize the approval at a Regular Council Meeting a By-law to license the use of a Model Dwelling Unit, Land Development Sales Trailer or a Construction Office for Land Development Sales within the Town of Cobourg.

  Carried

14.

ARTS CULTURE AND TOURISM SERVICES

15.

UNFINISHED BUSINESS

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

There were no submissions received by the public

17.

ADJOURNMENT

• Moved by Councillor Brian Darling

  THAT the meeting be adjourned. (7:28 PM)

  Carried