The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Monday, July 26, 2021 at 4:00 P.m. - 6:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

MOMENT OF REFLECTION

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

6.1

Adoption of the June 28, 2021 Regular Council Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Regular Council meeting held on June 28, 2021

6.2

Adoption of the July 13, 2021 Special Council Minutes

• Action Recommended:

  THAT Council adopt the minutes of the Special Council Meeting held on July 13, 2021.

7.

PRESENTATIONS

8.

DELEGATIONS

8.1

Brenda Sullivan on behalf of the Northumberland Hills Studio Tour, to speak regarding a request for a Sign By-law Exemption.

8.2

James Quelch and Rachael Currie, Cobourg Residents, regarding a petition to open Cobourg Beach on Weekends.

9.

DELEGATION ACTIONS

10.

REPORTS

10.1

General Government Services

10.1.1

Committee of the Whole meeting notes held on July 19, 2021

• Action Recommended:

  THAT Council receive the notes of the Committee of the Whole meeting held on July 19, 2021, for information purposes.

10.2

Planning and Development Services

10.2.1

Notice of Resignation from Marc Vermeire, member of the Planning and Development Advisory Committee

• Action Recommended:

  THAT Council accept with regret the resignation from Marc Vermeire of the Planning and Development Advisory Committee and that a note of appreciation be sent to the member acknowledging their service to the community; and

  FURTHER THAT the vacant position be advertised, and a new member be recruited in accordance with the Town's policies and procedures.

10.3

Public Works Services

10.4

Parks and Recreation Services

10.5

Protection Services

10.6

Arts, Culture and Tourism Services

10.7

Resolution, Lakefront Utilities Services Inc. regarding the recommendation for approval of the Cobourg Drinking Water System Master Plan Final Summary Report.

• Action Recommended:

  THAT Council receive the Lakefront Utilities Services Inc. Board of Directors recommendation for information purposes; and 

  FURTHER THAT Council endorse and approve the Cobourg Drinking Water System Master Plan as prepared by CIMA + for the Corporation of the Town of Cobourg. 

11.

MOTIONS

11.1

General Government Services

11.1.1

Motion from the Committee of the Whole meeting regarding the Human Resources Policy Update

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Manager of Human Resources regarding the request for approval of Human Resources Policies;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the following two (2) Human Resources policies as presented:

  1. Town of Cobourg Recruitment Policy; and
  2. Town of Cobourg Workplace Violence, Harassment and Discrimination Policy; 

  AND FURTHER THAT these policies be reviewed again within five (5) years as per the Corporate Policy Review Mandate or as required from time to time by Municipal Council.

11.1.2

Motion from the Committee of the Whole regarding the Development Charges – Background Study

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Director of Corporate Services regarding the Development Charges – Background Study;

  NOW THEREFORE BE IT RESOLVED THAT Council enter into an agreement with Watson & Associates Economists Ltd for the preparation of a Development Charges Background Study to support an updated By-Law to replace existing Development Charges By-Law 087 – 2017 which expires January 4, 2022

11.2

Planning and Development Services

11.2.1

Motion from the Committee of the Whole meeting regarding the comprehensive Zoning By-Law Review

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a presentation and report from Meridian Consulting on  Issues and Options Study Rehabilitation Treatment Centres and Crisis Centres in the Town of Cobourg; and

  FURTHER THAT Council considered a memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the comprehensive Zoning By-Law Review; 

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to implement the following:

  1. Prepare a Draft Zoning By-law in line with the recommendations in the planning report prepared by Meridian
  2. Schedule a Public Meeting for the Draft Zoning By-Law Amendment with the necessary public notices
  3. Collect feedback from Cobourg residents about the Draft Zoning By-Law through Engage Cobourg for a period of two weeks prior to the scheduled Public Meeting
  4. Prepare a Final Draft Zoning By-Law to be brought forward to Council for approval by December 6th, 2021

11.2.2

Motion from the Committee of the Whole regarding the East Pier Revitalization Project Review

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the East Pier Revitalization Project Review;

  NOW THEREFORE BE IT RESOLVED THAT the recommendations made by the committee are taken into account in the final plan for the revitalization of the East Pier;

  AND FURTHER THAT Council refer the memo from PDAC to the East Pier Revitalization Project design process, Community Services Division staff, Parks and Recreation Advisory Committee and the consultant team for consideration during the next stage of review and engagement.

11.2.3

Motion from the Committee of the Whole regarding Heritage Permit HP-2021-021, 174 King St, Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding Heritage Permit HP-2021-021, 174 King St, Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council grant Heritage Permit #HP-2021-021 as submitted by Ann and James Grozier at 174 King St East, Cobourg to permit the demolition of a rear metal garden shed and the construction of a one car garage and rear deck be approved subject to the finalization of details by Planning and Heritage Staff.

11.2.4

Motion from the Committee of the Whole regarding the Project Management Services RFP for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Director of Planning and Development regarding the Project Management Services RFP for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project;

  NOW THEREFORE BE IT RESOLVED THAT Council award RFP Contract CO-21-18 PDD to Colliers Project Leaders for the provision of professional project management services for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS) and Community Efficiency Financing Feasibility Study (CEFFS) study process in the amount of $87,500.00 + HST; and

  FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Colliers Project Leaders to administer and manage the ICSP/GDS/CEFFS study process.

11.2.5

Motion from the Committee of the Whole meeting regarding the appointment of member, Don Wilcox, to the CIP Ad-Hoc Evaluation Working Group

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the CIP Ad-Hoc Evaluation Working Group;

  NOW THEREFORE BE IT RESOLVED THAT Council appoint Don Wilcox as a member to CIP Ad-Hoc Evaluation Working Group.

11.2.6

Motion to appoint a Citizen Member to the Committee of Adjustment

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Committee of Adjustment:

  1. G.R. (Randy) Barber

11.3

Public Works Services

11.3.1

Motion from the Committee of the Whole regarding the Digester Cleanouts – Plant #2

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Manager Environmental Services regarding the Digester Cleanouts – Plant #2;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the revised scope of work for the primary digester cleanout at WPCP #1 to include the cleanout of all five (5) digesters at WPCP #1 and #2 with an upset limit of $300,000 to be funded by the approved capital budget allocation for the one primary digester cleanout at WPCP #1.

11.3.2

Resolution from the Regular Council meeting regarding the the Cobourg Drinking Water System Master Plan Final Summary Report.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council was presented by CIMA + on behalf of Lakefront Utilities Services Inc. the Cobourg Drinking Water System Master Plan; and

  FURTHER THAT at the Regular Council Meeting on July 26, 2021, Council received a resolution from the Lakefront Utilities Inc. Board of Directors a recommendation to endorse the final Cobourg Drinking Water System Master Plan;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council endorse and approve the Cobourg Drinking Water System Master Plan as prepared by CIMA + attached to this resolution as Appendix “A” for the Corporation of the Town of Cobourg.

11.4

Parks and Recreation Services

11.4.1

Motion from the Committee of the Whole regarding the Parks & Recreation Advisory Committee’s Review of Victoria Park Beach.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Deputy Director of Community Services regarding the Parks & Recreation Advisory Committee’s Review of Victoria Park Beach;

  NOW THEREFORE BE IT RESOLVED THAT Council endorse the Parks and Recreation Advisory Committee's recommendations as outlined in the Staff Report; and

  FURTHER THAT an internal Working Group be established – including a cross-section of staff with expertise regarding parks, communications, events, parking, legislative services, by-law enforcement, emergency planning/response, economic development and with Council representation – to enhance collaboration in the management of the waterfront, including Victoria Park Beach, the Cobourg Harbour and the West Beach; and

  FURTHER THAT this report be shared with the Working Group and all relevant departments to review, implement, and to provide any recommendations to the 2022 budget process.

11.5

Protection Services

11.6

Arts, Culture and Tourism Services

11.6.1

Motion to appoint a Citizen Member to the Sustainability and Climate Emergency Advisory Committee

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Sustainability and Climate Emergency Advisory Committee:

  1. Freya Fernandes 

12.

BYLAWS

12.1

General Government Services

12.2

Planning and Development Services

12.2.1

By-law 057-2021, being a by-law to authorize the execution of a Severance Agreement with Jim Henderson and Cindy Taylor and the Town of Cobourg (171 Bagot street, Cobourg)

• Action Recommended:

  THAT Council adopt By-law 057-2021,being a by-law to authorize the execution of a Severance Agreement with Jim Henderson and Cindy Taylor and the Town of Cobourg (171 Bagot street, Cobourg)

12.2.2

By-law 058-2021, being a by-law to authorize the execution of a Severance Agreement with Kwendill Holdings Ltd. and the Town of Cobourg (Kerr Street between Division and D’arcy Streets, Cobourg)

• Action Recommended:

  THAT Council adopt By-law 058-2021, being a by-law to authorize the execution of a Severance Agreement with Kwendill Holdings Ltd. and the Town of Cobourg (Kerr Street between Division and D’Arcy Streets, Cobourg).

12.2.3

By-law 059-2021, being a by-law to approve a Draft Plan Subdivision with Conditions (Lands South of Kerr Street - Kwendill Holdings Ltd.) 

• Action Recommended:

  THAT Council adopt By-law 059-2021, being a by-law to approve a Draft Plan Subdivision with Conditions (Lands South of Kerr Street - Kwendill Holdings Ltd.) 

12.2.4

By-law 060-2021, being a by-law to authorize the execution of a Development Agreement with 1681941 Ontario Inc., Lakefront Utility Services and the Town of Cobourg (545 King Street East)

• Action Recommended:

  THAT Council adopt By-law 060-2021, being a by-law to authorize the execution of a Development Agreement with 1681941 Ontario Inc., Lakefront Utility Services and the Town of Cobourg (545 King Street East)

12.2.5

By-law 061-2021, being a by-law to amend Zoning By-law 85-2003 to remove the 'H' holding (545 King Street East)

• Action Recommended:

  THAT Council adopt By-law 061-2021, being a by-law to amend Zoning By-law 85-2003 to remove the 'H' holding (545 King Street East).

12.2.6

By-law 062-2021, being a by-law authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services with Colliers Project Leaders to administer and manage the ICSP/GDS/CEFFS study process

• Action Recommended:

  THAT Council adopt By-law 062-2021, being a by-law to authorize the Mayor and Clerk to execute a Professional Services Agreement with Colliers Project Leaders for professional project management services for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS) and Community Efficiency Financing Feasibility Study (CEFFS) study process for the Town of Cobourg. 

12.3

Public Works Services

12.4

Parks and Recreation Services

12.4.1

By-law 063-2021, being a by-law to amend By-law 022-2016, a By Law to Regulate, Protect and Govern the Use of Parks ) which would extend the existing prohibition of swimming in the Cobourg Harbour to include the west headland beach limits.

• Action Recommended:

  THAT Council adopt By law 063-2021, being a by-law to amend By-law 022-2016, a By Law to Regulate, Protect and Govern the Use of Parks ) which would extend the existing prohibition of swimming in the Cobourg Harbour to include the west headland beach limits

12.5

Protection Services

12.6

Arts, Culture and Tourism Services

12.7

General Government Services

12.7.1

THAT the following by-law(s) be passed:

1. By-law 057-2021, being a by-law to authorize the execution of a Severance Agreement with Jim Henderson and Cindy Taylor and the Town of Cobourg (171 Bagot street, Cobourg)
2. By-law 058-2021, being a by-law to authorize the execution of a Severance Agreement with Kwendill Holdings Ltd. and the Town of Cobourg (Kerr Street between Division and D’Arcy Streets, Cobourg)
3. By-law 059-2021, being a by-law to approve a Draft Plan Subdivision with Conditions (Lands South of Kerr Street - Kwendill Holdings Ltd.) 
4. By-law 060-2021, being a by-law to authorize the execution of a Development Agreement with 1681941 Ontario Inc., Lakefront Utility Services and the Town of Cobourg (545 King Street East)
5. By-law 061-2021, being a by-law to amend Zoning By-law 85-2003 to remove the 'H' holding (545 King Street East)
6. By-law 062-2021, being a by-law authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services with Colliers Project Leaders to administer and manage the ICSP/GDS/CEFFS study process
7. By-law 063-2021, being a by-law to amend By-law 022-2016, a By Law to Regulate, Protect and Govern the Use of Parks ) which would extend the existing prohibition of swimming in the Cobourg Harbour to include the west headland beach limits

• Action Recommended:

  THAT leave be granted to introduce bylaw 057-2021 to 063-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

13.

PETITIONS

14.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

14.1

Planning and Development Committee Minutes - June 8, 2021

14.2

Cobourg Heritage Advisory Committee Minutes - June 9, 2021

14.3

Sustainability and Climate Emergency Advisory Committee Minutes - June 2, 2021

14.4

Parks and Recreation Advisory Committee Minutes - June 1, 2021

• Action Recommended:

  THAT Council receive the Advisory Committee and Local Board Minutes for information purposes.

15.

CORRESPONDENCE

15.1

Correspondence dated July 7, 2021, from resident, David O'Flynn, regarding traffic signs on Nickerson Drive

• Action Recommended:

  THAT Council receive the correspondence from David O'Flynn for information purposes

15.2

Correspondence received July 12, 2021, from Derek Sharp, Northumberland Pro Wresting, regarding the usage of Cobourg Memorial Arena

• Action Recommended:

  THAT Council receive the correspondence from Derek Sharp for information purposes. 

15.3

Correspondence from Jennifer Novak, Executive Director Opioid Response Team Controlled Substances and Cannabis Branch Health Canada, regarding a response to Cobourg Council on the Opioid Overdose Crisis in Canada.

• Action Recommended:

  THAT Council receive the correspondence for information purposes. 

15.4

Town of Cobourg Holdings Inc. 2020 Annual Report.

• Action Recommended:

  THAT Council receive the 2020 Annual Report from Town of Cobourg Holdings Inc. for information purposes. 

15.5

Correspondence from Allyson McLean, Cobourg DBIA, regarding Cobourg Beach Reopening Downtown Businesses Poll

• Action Recommended:

  THAT Council receive the correspondence from Allyson McLean, Cobourg DBIA, for information purposes.

16.

SPECIAL RESOLUTION

16.1

Motion to  Reconsider Council Resolution 230-21, regarding Victoria Park Beach, Cobourg. 

• Action Recommended:

  THAT Council reconsider Motion #230-21 that was passed by Council on May 26, 2021, that reads as follows:

  THAT Council direct staff to open Victoria Beach on weekdays and close the beach on weekends and public holidays (July 1, August 2, and September 6, 2021) starting May 31, 2021, and in effect until Friday September 10, 2021; and

  FURTHER THAT staff install metal fencing and barriers with emergency access points and utilize beach signage, and a communication plan, to ensure users understand the Provincial Orders and Physical Distancing and other requirements as set out by Federal, Provincial and Public Health authorities; and

  FURTHER THAT a maximum beach occupancy load of 1,200 people be established to facilitate physical distancing, and that authority be delegated to Town of Cobourg By-law Enforcement and Cobourg police Service to temporarily close the beach if overcrowding occurs.

  FURTHER THAT the costs outlined in the Staff Report for Option 2 be covered from the COVID-19 Recovery Funding as follows: Fence - $ 16,100, Signage - $ 2,500, Opening fence and closing each week, $ 300.00 each week.

17.

COUNCIL/COORDINATOR ANNOUNCEMENTS

17.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

18.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

18.1

Unfinished Business Tracking Sheet

19.

CONFIRMATORY BY-LAW

19.1

Bylaw 064-2021, being a bylaw to confirm the proceedings of the Council Meeting of July 26, 2021

• Action Recommended:

  THAT leave be granted to introduce Bylaw 064-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on July 26, 2021, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

20.

ADJOURNMENT