The Corporation of The Town of Cobourg

REGULAR COUNCIL MEETING

MINUTES

-
Electronic Participation
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
Staff Present:
  • Ian Davey, Treasurer/Director of Corporate Services
  • Teresa Behan, Deputy Director Community Services
  • Rob Franklin, Manager of Planning Services
  • Terry Hoekstra, Manager of Engineering
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk
Staff Absent:
  • Tracey Vaughan, Chief Administrative Officer

1.

His Worship Mayor Henderson called the Meeting to Order at 4:02 PM.

Mayor John Henderson joined the meeting at 4:04 PM.
Deputy Mayor Suzanne Séguin joined the meeting at 4:04 PM.
Councillor Nicole Beatty joined the meeting at 4:04 PM.
Councillor Aaron Burchat joined the meeting at 4:04 PM.
Councillor Adam Bureau joined the meeting at 4:04 PM.
Councillor Emily Chorley joined the meeting at 4:04 PM.
Councillor Brian Darling joined the meeting at 4:04 PM.
Ian Davey, Treasurer/Director of Corporate Services joined the meeting at 4:04 PM.
Teresa Behan, Deputy Director Community Services joined the meeting at 4:04 PM.
Rob Franklin, Manager of Planning Services joined the meeting at 4:04 PM.
Terry Hoekstra, Manager of Engineering joined the meeting at 4:04 PM.
Brent Larmer, Municipal Clerk/Manager of Legislative Services joined the meeting at 4:04 PM.
Krystal Christopher, Deputy Clerk joined the meeting at 4:04 PM.

2.

His Worship Mayor Henderson recited the Traditional Land Acknowledgment Statement.

3.

The Mayor asked that Council and Members of the Public to pause for a Moment of Reflection.

4.

There were no Declarations of Pecuniary Interest Declared by Members of Council.

  • Resolution 299-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt the minutes of the Regular Council meeting held on June 28, 2021

    Carried
  • Resolution 300-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt the minutes of the Special Council Meeting held on July 13, 2021.

    Carried

7.

8.

B. Sullivan spoke to her request for an exemption under the Sign By-law and provided information on the location, size and number of signs that will be used.

After question and answer period, B. Sullivan was dismissed at 4:10 PM

J. Quelch and R. Currie spoke in support of the full reopening of Victoria Beach and provided information on a petition that was signed by residents in support of the reopening. 

9.

  • Resolution 301-21
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Adam Bureau

    THAT Council grant permission to place temporary signs for the Northumberland Hills Studio Tour as outlined in the delegation

    Carried
  • Resolution 302-21
    Moved byCouncillor Emily Chorley
    Seconded byDeputy Mayor Suzanne Séguin

    THAT Council receive the delegation from James Quelch and Rachael Currie, Cobourg Residents, regarding a petition to open Cobourg Beach on Weekends, for information purposes

    Carried

10.

10.1

  • Resolution 303-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Nicole Beatty

    THAT Council receive the notes of the Committee of the Whole meeting held on July 19, 2021, for information purposes.

    Carried

10.2

  • Resolution 304-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Brian Darling

    THAT Council accept with regret the resignation from Marc Vermeire of the Planning and Development Advisory Committee and that a note of appreciation be sent to the member acknowledging their service to the community; and

    FURTHER THAT the vacant position be advertised, and a new member be recruited in accordance with the Town's policies and procedures.

    Carried

10.3

10.4

10.5

10.6

  • Resolution 305-21
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Nicole Beatty

    THAT Council receive the Lakefront Utilities Services Inc. Board of Directors recommendation for information purposes; and 

    FURTHER THAT Council endorse and approve the Cobourg Drinking Water System Master Plan as prepared by CIMA + for the Corporation of the Town of Cobourg. 

    Carried

11.

11.1

  • Resolution 306-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Manager of Human Resources regarding the request for approval of Human Resources Policies;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the following two (2) Human Resources policies as presented:

    1. Town of Cobourg Recruitment Policy; and
    2. Town of Cobourg Workplace Violence, Harassment and Discrimination Policy; 

    AND FURTHER THAT these policies be reviewed again within five (5) years as per the Corporate Policy Review Mandate or as required from time to time by Municipal Council.

    Carried
  • Resolution 307-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Director of Corporate Services regarding the Development Charges – Background Study;

    NOW THEREFORE BE IT RESOLVED THAT Council enter into an agreement with Watson & Associates Economists Ltd for the preparation of a Development Charges Background Study to support an updated By-Law to replace existing Development Charges By-Law 087 – 2017 which expires January 4, 2022

    Carried

11.2

  • Resolution 308-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Brian Darling

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a presentation and report from Meridian Consulting on  Issues and Options Study Rehabilitation Treatment Centres and Crisis Centres in the Town of Cobourg; and

    FURTHER THAT Council considered a memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the comprehensive Zoning By-Law Review; 

    NOW THEREFORE BE IT RESOLVED THAT Council direct staff to implement the following:

    1. Prepare a Draft Zoning By-law in line with the recommendations in the planning report prepared by Meridian
    2. Schedule a Public Meeting for the Draft Zoning By-Law Amendment with the necessary public notices
    3. Collect feedback from Cobourg residents about the Draft Zoning By-Law through Engage Cobourg for a period of two weeks prior to the scheduled Public Meeting
    4. Prepare a Final Draft Zoning By-Law to be brought forward to Council for approval by December 6th, 2021
    Carried
  • Resolution 309-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Emily Chorley

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the East Pier Revitalization Project Review;

    NOW THEREFORE BE IT RESOLVED THAT the recommendations made by the committee are taken into account in the final plan for the revitalization of the East Pier;

    AND FURTHER THAT Council refer the memo from PDAC to the East Pier Revitalization Project design process, Community Services Division staff, Parks and Recreation Advisory Committee and the consultant team for consideration during the next stage of review and engagement.

    Carried
  • Resolution 310-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding Heritage Permit HP-2021-021, 174 King St, Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council grant Heritage Permit #HP-2021-021 as submitted by Ann and James Grozier at 174 King St East, Cobourg to permit the demolition of a rear metal garden shed and the construction of a one car garage and rear deck be approved subject to the finalization of details by Planning and Heritage Staff.

    Carried
  • Resolution 311-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Director of Planning and Development regarding the Project Management Services RFP for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project;

    NOW THEREFORE BE IT RESOLVED THAT Council award RFP Contract CO-21-18 PDD to Colliers Project Leaders for the provision of professional project management services for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS) and Community Efficiency Financing Feasibility Study (CEFFS) study process in the amount of $87,500.00 + HST; and

    FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Colliers Project Leaders to administer and manage the ICSP/GDS/CEFFS study process.

    Carried
  • Resolution 312-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the CIP Ad-Hoc Evaluation Working Group;

    NOW THEREFORE BE IT RESOLVED THAT Council appoint Don Wilcox as a member to CIP Ad-Hoc Evaluation Working Group.

    Carried
  • Resolution 313-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Emily Chorley

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Committee of Adjustment:

    1. G.R. (Randy) Barber
    Carried

11.3

  • Resolution 314-21
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Nicole Beatty

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Manager Environmental Services regarding the Digester Cleanouts – Plant #2;

    NOW THEREFORE BE IT RESOLVED THAT Council approve the revised scope of work for the primary digester cleanout at WPCP #1 to include the cleanout of all five (5) digesters at WPCP #1 and #2 with an upset limit of $300,000 to be funded by the approved capital budget allocation for the one primary digester cleanout at WPCP #1.

    Carried
  • Resolution 315-21
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Aaron Burchat

    WHEREAS at the Committee of the Whole Meeting on June 21, 2021, Council was presented by CIMA + on behalf of Lakefront Utilities Services Inc. the Cobourg Drinking Water System Master Plan; and

    FURTHER THAT at the Regular Council Meeting on July 26, 2021, Council received a resolution from the Lakefront Utilities Inc. Board of Directors a recommendation to endorse the final Cobourg Drinking Water System Master Plan;

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council endorse and approve the Cobourg Drinking Water System Master Plan as prepared by CIMA + attached to this resolution as Appendix “A” for the Corporation of the Town of Cobourg.

    Carried

11.4

  • Resolution 316-21
    Moved byCouncillor Emily Chorley
    Seconded byCouncillor Nicole Beatty

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered a Memo from the Deputy Director of Community Services regarding the Parks & Recreation Advisory Committee’s Review of Victoria Park Beach;

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the Parks and Recreation Advisory Committee's recommendations as outlined in the Staff Report; and

    FURTHER THAT an internal Working Group be established – including a cross-section of staff with expertise regarding parks, communications, events, parking, legislative services, by-law enforcement, emergency planning/response, economic development and with Council representation – to enhance collaboration in the management of the waterfront, including Victoria Park Beach, the Cobourg Harbour and the West Beach; and

    FURTHER THAT this report be shared with the Working Group and all relevant departments to review, implement, and to provide any recommendations to the 2022 budget process.

    Carried

11.5

11.6

  • Resolution 317-21
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Emily Chorley

    WHEREAS at the Committee of the Whole Meeting on July 19, 2021, Council considered applications from Members of the Public to fill various vacancies on Town of Cobourg Advisory Committees;

    NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Sustainability and Climate Emergency Advisory Committee:

    1. Freya Fernandes 
    Carried

12.
  

12.1

12.2

  • Resolution 318-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law 057-2021,being a by-law to authorize the execution of a Severance Agreement with Jim Henderson and Cindy Taylor and the Town of Cobourg (171 Bagot street, Cobourg)

    Carried
  • Resolution 319-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law 058-2021, being a by-law to authorize the execution of a Severance Agreement with Kwendill Holdings Ltd. and the Town of Cobourg (Kerr Street between Division and D’Arcy Streets, Cobourg).

    Carried
  • Resolution 320-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Brian Darling

    THAT Council adopt By-law 059-2021, being a by-law to approve a Draft Plan Subdivision with Conditions (Lands South of Kerr Street - Kwendill Holdings Ltd.) 

    Carried
  • Resolution 321-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Adam Bureau

    THAT Council adopt By-law 060-2021, being a by-law to authorize the execution of a Development Agreement with 1681941 Ontario Inc., Lakefront Utility Services and the Town of Cobourg (545 King Street East)

    Carried
  • Resolution 322-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law 061-2021, being a by-law to amend Zoning By-law 85-2003 to remove the 'H' holding (545 King Street East).

    Carried
  • Resolution 323-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Adam Bureau

    THAT Council adopt By-law 062-2021, being a by-law to authorize the Mayor and Clerk to execute a Professional Services Agreement with Colliers Project Leaders for professional project management services for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS) and Community Efficiency Financing Feasibility Study (CEFFS) study process for the Town of Cobourg. 

    Carried

12.3

12.4

  • Resolution 324-21
    Moved byCouncillor Emily Chorley
    Seconded byCouncillor Adam Bureau

    THAT Council adopt By law 063-2021, being a by-law to amend By-law 022-2016, a By Law to Regulate, Protect and Govern the Use of Parks ) which would extend the existing prohibition of swimming in the Cobourg Harbour to include the west headland beach limits

    Carried

12.5

12.6

12.7

12.7.1

  • Resolution 325-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT leave be granted to introduce bylaw 057-2021 to 063-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

13.

15.

  • Resolution 327-21
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Nicole Beatty

    THAT Council receive the correspondence from David O'Flynn for information purposes

    Carried
  • Resolution 328-21
    Moved byCouncillor Emily Chorley
    Seconded byCouncillor Aaron Burchat

    THAT Council direct the correspondence to Staff for a report by September 13, 2021

    Carried
  • Resolution 330-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Brian Darling

    THAT Council receive the 2020 Annual Report from Town of Cobourg Holdings Inc. for information purposes. 

    Carried
  • Resolution 331-21
    Moved byCouncillor Adam Bureau
    Seconded byDeputy Mayor Suzanne Séguin

    THAT Council receive the correspondence from Allyson McLean, Cobourg DBIA, for information purposes.

    Carried

16.

  • Resolution 332-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    THAT Council reconsider Motion #230-21 that was passed by Council on May 26, 2021, that reads as follows:

    THAT Council direct staff to open Victoria Beach on weekdays and close the beach on weekends and public holidays (July 1, August 2, and September 6, 2021) starting May 31, 2021, and in effect until Friday September 10, 2021; and

    FURTHER THAT staff install metal fencing and barriers with emergency access points and utilize beach signage, and a communication plan, to ensure users understand the Provincial Orders and Physical Distancing and other requirements as set out by Federal, Provincial and Public Health authorities; and

    FURTHER THAT a maximum beach occupancy load of 1,200 people be established to facilitate physical distancing, and that authority be delegated to Town of Cobourg By-law Enforcement and Cobourg police Service to temporarily close the beach if overcrowding occurs.

    FURTHER THAT the costs outlined in the Staff Report for Option 2 be covered from the COVID-19 Recovery Funding as follows: Fence - $ 16,100, Signage - $ 2,500, Opening fence and closing each week, $ 300.00 each week.

    Carried
  • Resolution 333-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Adam Bureau

    MOTION TO AMEND:

    THAT Victoria Beach fully opened effectively immediately; and

    THAT the fencing be kept on-site until September 7,2021; and

    FURTHER THAT the authority be delegated to the Town of Cobourg By-law Enforcement and Cobourg Police Services to temporarily close the beach should an emergency be declared; and 

    FURTHER THAT costs be covered from the COVID-19 Recovery Funding as follows: Fence - $ 16,100, Signage - $ 2,500

    Amended
  • Resolution 334-21
    Moved byCouncillor Aaron Burchat
    Seconded byCouncillor Nicole Beatty

    MOTION TO AMEND:

    THAT Victoria Beach fully opened effectively immediately with the fencing be removed by August 3, 2021

    Defeated
  • Resolution 335-21
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Adam Bureau

    MOTION TO AMEND: 

    THAT Victoria Beach fully opened effectively immediately; and

    THAT the fencing at Victoria Beach be removed on September 7,2021; and

    FURTHER THAT the authority be delegated to the Town of Cobourg By-law Enforcement and Cobourg Police Services to temporarily close the beach if overcrowding occurs; and 

    FURTHER THAT costs be covered from the COVID-19 Recovery Funding as follows: Fence - $ 16,100, Signage - $ 2,500

    Carried
  • Resolution 336-21
    Moved byCouncillor Emily Chorley
    Seconded byCouncillor Nicole Beatty

    THAT Victoria Beach fully opened effectively immediately; and

    THAT the fencing at Victoria Beach be removed on September 7,2021; and

    FURTHER THAT the authority be delegated to the Town of Cobourg By-law Enforcement and Cobourg Police Services to temporarily close the beach if overcrowding occurs; and 

    FURTHER THAT costs be covered from the COVID-19 Recovery Funding as follows: Fence - $ 16,100, Signage - $ 2,500

    Carried

19.

  • Resolution 337-21
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT leave be granted to introduce Bylaw 064-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on July 26, 2021, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

20.

  • Resolution
    Moved byCouncillor Emily Chorley

    THAT the meeting be adjourned. (6:51 PM)

    Carried
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