The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

-
Concert Hall, Victoria Hall, Cobourg
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
Staff Present:
  • Tracey Vaughan, Chief Administrative Offcier
  • Ian Davey, Treasurer/Director of Corporate Services
  • Glenn McGlashon, Director of Planning and Devlopment
  • Laurie Wills, Director of Public Works
  • Dean Hustiwick, Director of Community Services
  • Brent Larmer, Municipal Clerk/Manager of Legisaltive Services
  • Krystal Christopher, Deputy Clerk

1.

Chair, Mayor Henderson, called the Meeting to Order at 6:01 PM

Mayor John Henderson joined the meeting at 6:00 PM.
Deputy Mayor Suzanne Séguin joined the meeting at 6:00 PM.
Councillor Nicole Beatty joined the meeting at 6:00 PM.
Councillor Aaron Burchat joined the meeting at 6:00 PM.
Councillor Adam Bureau joined the meeting at 6:00 PM.
Councillor Emily Chorley joined the meeting at 6:00 PM.
Councillor Brian Darling joined the meeting at 6:00 PM.
Tracey Vaughan, Chief Administrative Offcier joined the meeting at 6:00 PM.
Ian Davey, Treasurer/Director of Corporate Services joined the meeting at 6:00 PM.
Glenn McGlashon, Director of Planning and Devlopment joined the meeting at 6:00 PM.
Laurie Wills, Director of Public Works joined the meeting at 6:00 PM.
Dean Hustiwick, Director of Community Services joined the meeting at 6:00 PM.
Brent Larmer, Municipal Clerk/Manager of Legisaltive Services joined the meeting at 6:00 PM.
Krystal Christopher, Deputy Clerk joined the meeting at 6:00 PM.

2.

  • Moved byDeputy Mayor Suzanne Séguin

    THAT the matter be added to the Agenda.

    Carried

4.

B. Larmer provided an introduction and overview to the new meeting software and spoke to the transition from iCompass to eSCRIBE, video recording features, agenda formatting and delegation requests. Mr. Larmer noted that the switch over to eSCRIBE will be on October 26.

Dean Hustwick, Director, Community Services, provided an introduction to explain the purpose of the presentations.

Waterfront Operations Department - 2020 Update

Julie Behan Jones, Assistant Manager, Marina and Waterfront Facilities, provided an update on waterfront operations for this year and spoke to staffing, grant funding, COVID-19 impacts, seasonal fees, dredging operations, the seasonal boater survey and an increase in communications with boaters. Ms. Behan Jones spoke to increased concerns with cross boarder boaters and working with the Canadian Boarder Services Agency. Ms. Behan Jones noted an increase of guest boaters and the dates for the boat lift being October 24th and the campground closure on October 25th.

After a question and answer period, Ms. Behan Jones was dismissed at 6:37 PM.

The committee took a recess at 6:38PM.

The committee resumed at 7:48 PM.

5.

Due technical difficulties, Chair, Mayor Henderson requested a motion to adjourn the meeting. 

  • Moved byDeputy Mayor Suzanne Séguin

    THAT the Meeting be Adjourned to October 7, 2020 at 6:00 PM (7:51 PM)

    Carried

7.

8.

  • THAT Council receive the first report for Tax Adjustments for 2020; and

    FURTHER THAT Council approve the reduction of Property Taxes in the amount of $1,374,451.75.

    Town of Cobourg - $600,675.47

    County of Northumberland - $341,352.87

    Education - $431,130.99

    DBIA - $1,292.42

  • THAT Council receive the report on the draft audited financial statements for the year ended December 31, 2019; and

    FURTHER THAT Council approve and adopt the 2019 Consolidated Financial Statements of the Corporation of the Town of Cobourg; and

    FURTHER THAT Notice be published in the newspaper and on Municipal Website advising that the Consolidated Financial Statements for the Corporation of the Town of Cobourg for the year ended December 31, 2019 have been posted on the Municipal Website and made available to the the public in accordance with Section 295 of the Municipal Act, 2001.

  • THAT Council receive the report from the Director of Planning and Development for information purposes; and

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 1141897 Ontario Ltd. and Lakefront Utility Services Inc. for a residential development consisting of two, 2½ storey 10-plex buildings at Block 94 and Lots 88-90 inclusive, Plan 39M-875, Lonsberry Drive, subject to the finalization of details by municipal staff and applicable agencies; and,

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

  • THAT Council receive the report from the Director of Planning and Development for information purposes; and

    FURTHER THAT authorizes the Mayor and Municipal Clerk to execute an amending Development Agreement with Calloway REIT (Cobourg) Inc. and Lakefront Utility Services Inc. for the proposed development of a new 1,139 sq m (12,266 sq ft) building (Building F) along Strathy Road and the reconfiguration of the existing ‘Winners/Dollar Tree’ building (Building G) plus the addition of 1,233 sq m (13,273 sq ft) of new commercial space at 66 Strathy Road, Cobourg, subject to the finalization of details by municipal staff and partner review agencies; and,

    FURTHER THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to remove the Holding (H) Symbol from the subject development lands.

  • Councillor Brian Darling declared a conflict on this item. (Councillor Brian Darling noted that he is the co-owner of a property within 120 metres of notification zone.)
  • THAT Council receive the complete application for Zoning By-law Amendment, 420 Division Street Cobourg and refer to the Planning Department for a report; and

    FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P. 13, as amended, be implemented, including the scheduling of a Public Meeting.

  • THAT Council endorse the recommendation of the Heritage Advisory Committee and grant a Heritage Permit HP-2020-025, to permit a new ground floor double pane glass window with a new 2”x6’ pine mullion (to permit two pieces of glass) on the existing storefront window and masonry repairs at property known municipally as 264 Division Street, Cobourg, subject to finalization of details with planning staff.

10.

  • THAT Council receive the report from the Director of Public Works for information purposes; and

    FURTHER THAT Council endorse the mandating of face mask/face coverings on Cobourg Public Transit.

  • THAT Council permit Staff to re-implement the collection of fares for downtown parking and transit when Victoria Hall is open to the public; and

    FURTHER THAT Staff ensure that a minimum of two weeks’ notice is provided to the public through all available media outlets; and

    FURTHER THAT Council direct Staff to implement one of the following options:

    Option 1: Continue with reduced service hours until January 18, 2021;

    Option 2: Re-Implement normal operating hours including extended Wheels Service.

11.

  • THAT Council receive the recommendation from the Parks and Recreation Advisory Committee; and

    FURTHER THAT Council provide direction to Staff on the Committees request for a Staff report regarding Special Events at the Cobourg Community Centre.

12.

13.

  • THAT Council approve the Town of Cobourg entering into a contract with Blachere Illumination for the Downtown Seasonal Decorative Lights for a period of three (3) years commencing October 2020 for the amount of $29,970.00 per year, excluding HST.

15.

16.