The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Tuesday, April 06, 2021 at 6:00 P.m. - 8:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 (2) of the Municipal Act S.O. 2001 regarding:

2.1

Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees -Citizen Appointment Applications – Transportation Advisory Committee

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledges that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledges that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

MOMENT OF REFLECTION

5.

ADDITIONS TO THE AGENDA

6.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

7.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

7.1

Adoption of the March 15, 2021 Regular Council Minutes.

• Action Recommended:

  THAT Council adopt the minutes of the Regular Council meeting held on March 15, 2021.

8.

PRESENTATIONS

8.1

Catherine Barr, Account Manager - Municipal & Stakeholder Relations with Municipal Property Assessment Corporation, regarding MPAC’s 2020 Municipal Partnership Report.

9.

DELEGATIONS

9.1

Anne Newman and and Marsha Jones, Transition House, to speak regarding the services during the pandemic and plans for service provision into the new fiscal year

10.

DELEGATION ACTIONS

11.

REPORTS

11.1

General Government Services

11.2

Committee of the Whole meeting notes held on March 29, 2021

• Action Recommended:

  THAT Council receive the notes of the Committee of the Whole meeting held on March 29, 2021 for information purposes.

11.3

Planning and Development Services

11.4

Public Works Services

11.5

Parks and Recreation Services

11.6

Protection Services

11.7

Arts, Culture and Tourism Services

12.

MOTIONS

12.1

General Government Services

12.1.1

Motion from the Committee of the Whole meeting regarding the Women in Governance: Leadership and Mentoring Program at the Town of Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Accessibility Coordinator, regarding the Women in Governance: Leadership and Mentoring Program at the Town of Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the creation of the “Women in Governance: Leadership and Mentoring Program” for the Town of Cobourg, as attached to the Staff Report, and;

  FURTHER THAT Council participate as both mentors and advisors to the participants through the established programming, and;

  FURTHER THAT Council direct Staff to bring a summary report to Council after the completion of the program.

12.1.2

Motion from the Committee of the Whole meeting regarding the Inclusive Communities Grant Program Application.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Accessibility Coordinator regarding the Inclusive Communities Grant Program Application;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the hiring of a temporary part-time Accessibility Assistant, to be fully funded from the Inclusive Community Grant Work Plan Project and for the timelines as set out in the attached work plan; and;

  FURTHER THAT Council direct Staff to bring forward reports on the progress, as needed, and;

  FURTHER THAT Council consider adding funding in the 2022 budget for Accessibility Projects related to this successful grant application to enhance the work that can be completed as outlined in the ICG Grant Submission.

12.1.3

Motion from the Committee of the Whole meeting regarding the Town of Cobourg Corporate Video Surveillance Policy

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered Memo from the Municipal Clerk/Manager, Legislative Services regarding the Town of Cobourg Corporate Video Surveillance Policy;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the Town of Cobourg Corporate Video Surveillance Policy to utilize video surveillance to ensure the security of individuals, town assets and public property.

12.2

Planning and Development Services

12.3

Public Works Services

12.3.1

Motion to Appoint a Member to the Transportation Advisory Committee

• Action Recommended:

  WHEREAS at the Regular Council Meeting on March 29, 2021, Council considered applications from Members of the Public to fill a vacancies on the Town of Cobourg Transportation Advisory Committee;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Transportation Advisory Committee:

  1.  

12.3.2

Motion from the Committee of the Whole meeting regarding the Phase 3 Safe Restart Agreement Transit Proposal for the Town of Cobourg Public Transit System

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Director of Public Works, regarding the Phase 3 Safe Restart Agreement Transit Proposal for the Town of Cobourg Public Transit System;

  NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to implement an online payment and contactless smart card transit pass system from TransitFare & Systems Ltd. in the amount of $20,000.00 including HST; and,

  FURTHER THAT the maintenance, data and hosting fees in the amount of approximately $5,000.00 be funded in the 2022 Public Works Transit operating Budget.

12.3.3

Motion from the Committee of the Whole meeting regarding the International Water Services Flushability Group – Memorandum of Understanding (MOU)

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Environmental Services Technician, regarding the International Water Services Flushability Group – Memorandum of Understanding (MOU);

  NOW THEREFORE BE IT RESOLVED THAT Council support the International Water Services Flushability Group (IWSFG) in their objectives to develop and maintain clear standards that define suitable criteria for products that can be flushed down toilets and drains, to protect wastewater collection and transfer systems, treatment plants, their workers and the environment; and

  FURTHER THAT Council direct the Mayor and Municipal Clerk to execute a Memorandum of Understanding that embodies the Town’s support of the IWSFG.

12.3.4

Motion from the Committee of the Whole meeting regarding he purchase of a new Makeup Air Unit (MUA) for the Chemical Storage Building at the Environmental Services Plant #2

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Manager of Environmental Services, regarding the purchase of a new Makeup Air Unit (MUA) for the Chemical Storage Building at the Environmental Services Plant #2;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the purchase a new Makeup Air Unit (MUA) for the Chemical Storage Building at Plant #2 from Engineered Air at a cost of $61,404.00 which includes parts, labour, non-refundable HST and a 15% contingency fund; and

  FURTHER THAT the project be funded from the Environmental Services 2021 Capital Budget.

12.4

Parks and Recreation Services

12.4.1

Motion from the Committee of the Whole meeting regarding regarding West Headland as a Natural Environment

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Secretary, Parks and Recreation Advisory Committee, regarding West Headland as a Natural Environment;

  NOW THEREFORE BE IT RESOLVED THAT the designation of the West Headland be changed from 'Landmark Park' to 'Nature Park' in the Parks Use By-Law;

  AND FURTHER THAT the Town's stewardship of its nature parks be explored through the Parks and Recreation Advisory Committee.

12.5

Protection Services

12.5.1

Motion from the Committee of the Whole meeting to improve the accessibility review of Patio and Business Extension Applications in the Town of Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Secretary of the Accessibility Advisory Committee to improve the accessibility review of Patio and Business Extension Applications in the Town of Cobourg

  NOW THEREFORE BE IT RESOLVED THAT Council endorse the Accessibility Coordinator being involved in the process of reviewing the applications for patios and/or business extensions onto the municipal sidewalks or roadways prior to their approvals.

12.6

Arts, Culture and Tourism Services

12.6.1

Motion from the Committee of the Whole meeting regarding the Sustainability and Climate Change Action Committee 2021 Annual Work Plan and Annual Report

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on March 29, 2021, Council considered a Memo from the Chair of the Sustainability and Climate Change Action Committee, regarding the 2021 Annual Work Plan and Annual Report;

  NOW THEREFORE BE IT RESOLVED THAT Council endorse the 2021 Annual Work Plan and Annual Report.

13.

BYLAWS

13.1

General Government Services

13.1.1

By-law No.021-2021, being a by-law to Amend By-Law No. 008-2019 to Include the Terms of Reference for the Memorial Arena Terms of Reference Committee of Council

• Action Recommended:

  THAT Council adopt By-law 021-2021, being a by-law to  amend By-law No. 008-2019 to include the proposed Terms of Reference for the Memorial Arena Ad Hoc Committee to assist the Town of Cobourg in reimagining the Memorial Arena, which was decommissioned as an ice rink in 2019. 

13.1.2

By-law No. 022-2021, being a by-law to authorize the execution of a commercial sale agreement to purchase of approximately three acres of industrial land in the Lucas Point Business & Industrial Park

• Action Recommended:

  THAT Council adopt By-law 022-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute a Commercial Sale Agreement with Gary Sohal in trust for a corporation to be named for a approximately three (3) acres of industrial land in the Lucas Point Business & Industrial Park on the corner of Dodge and Thompson, Cobourg. 

13.1.3

By-law No. 023-2021 being a By-Law to authorize the execution of a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Seniors and Accessibility under the Inclusive Community Grant Program.

• Action Recommended:

  THAT Council adopt By-law 023-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Seniors and Accessibility for the Inclusive Communities Grant to sustain existing, and create new, Age-Friendly Communities (AFCs) for older adults and people of all abilities.

13.2

Planning and Development Services

13.2.1

By-law No. 024-2021, being a by-law to authorize the execution of a Development Agreement with Amr Investments Inc. and Glover & Co. Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg (415 King Street West, Cobourg).

13.2.2

By-law No.025-2021 being a by-law to amend Zoning By-law Number 085-2003 (Cobourg Creek Lofts, 415 King Street West, Cobourg).

• Action Recommended:

  THAT Council adopt By-law 025-2021, being a by-law to amend Zoning By-law No.085-2003 by changing the zone category of a portion of the lands known as 415 King Street West, Cobourg from “Multiple Residential Type 4 Exception 16 Holding (R4-16[H]) Zone” to “Multiple Residential Type 4 Exception 16 (R4-16) Zone”.

13.3

Public Works Services

13.3.1

By-law No. 026-2021, being a by-law to authorize the execution of a three (3) year Small Business Enterprise Agreement with Esri Canada.

• Action Recommended:

  THAT Council adopt By-law 026-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute a three (3) year Small Business Enterprise Agreement with Esri Canada for the Town of Cobourg’s GIS platform, ArcGIS.

13.3.2

By-law No. 027-2021, being a by-law to authorize execution of an amending agreement with Century Transportation.

• Action Recommended:

  THAT Council adopt By-law 027-2021, being a by-law to to authorize the Mayor and Municipal Clerk to execute an amending agreement with Century Transportation to proceed with a one (1) year on demand pilot program in the Town of Cobourg at a cost of $27,300 plus HST.

13.4

Parks and Recreation Services

13.5

Protection Services

13.5.1

By-law No.028-2021, being a by-law to enter into a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Office of the Ontario Fire Marshal under the Fire Safety Grant Program.

• Action Recommended:

  THAT Council adopt By-law 028-2021, being a by-law to authorize the Mayor and Municipal Clerk to execute on behalf of the Corporation a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Ontario Fire Marshal for the Fire Safety Grant for increased training opportunities and the establishment of a virtual inspection program for the Town of Cobourg. 

13.6

Arts, Culture and Tourism Services

13.7

General Government Services

13.7.1

THAT the following bylaw(s) be passed:

1. By-law No. 021-2021, being a by-law to amend By-Law No. 008-2019 to Include the Terms of Reference for the Memorial Arena Terms of Reference Committee of Council;
2. By-law No. 022-2021, being a by-law to authorize the execution of a commercial sale agreement to purchase of approximately three acres of industrial land in the Lucas Point Business & Industrial Park;
3. By-law No. 023-2021, being a by-law to authorize the execution of a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Seniors and Accessibility under the Inclusive Community Grant Program;
4. By-law No. 024-2021, being a by-law to authorize the execution of a Development Agreement with Amr Investments Inc. and Glover & Co. Inc., Lakefront Utility Services Inc. and the Corporation of the Town of Cobourg (415 King Street West, Cobourg);
5. By-law No. 025-2021, being a by-law to amend Zoning By-law Number 085-2003 (Cobourg Creek Lofts, 415 King Street West, Cobourg);
6. By-law No. 026-2021, being a by-law to authorize the execution of a three (3) year Small Business Enterprise Agreement with Esri Canada;
7. By-law No. 027-2021, being a by-law to authorize execution of an amending agreement with Century Transportation;
8. By-law No. 027-2021, being a by-law to enter into a Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario as represented by the Office of the Ontario Fire Marshal under the Fire Safety Grant Program.

• Action Recommended:

  THAT leave be granted to introduce bylaw 021-2021 to bylaw 028-2021 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

14.

PETITIONS

15.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

16.

CORRESPONDENCE

16.1

Correspondence dated March 18, 2021 from the West Northumberland County Curling Club regarding a request toto utilize the Jack Heenan Arena for alternative activities during the shoulder season

• Action Recommended:

  THAT the correspondence be received for information purposes.

16.2

Correspondence, Ministry of Solicitor General, Emergency Management and Civil Protection Act (EMCPA) Compliance Acknowledgement Letter

• Action Recommended:

  THAT the correspondence be received for information purposes.

17.

NOTICE OF MOTION

18.

COUNCIL/COORDINATOR ANNOUNCEMENTS

18.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

19.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

19.1

Unfinished Business Tracking Table

20.

CONFIRMATORY BY-LAW

20.1

Bylaw 029-2021, being a bylaw to confirm the proceedings of the Council Meeting of April 6, 2021.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 029-2021 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on April 6, 2021 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

21.

ADJOURNMENT