The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, October 26, 2020

6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

ADDITIONS TO THE AGENDA

2.1

Memo from the Municipal Clerk/Manager of Legislative Services, regarding, the continuing of Remote/Electronic Meetings for the remainder of 2020.

2.2

Closed Session Items  - S.239 (2)(c), Municipal Act, 2001.

• Action Recommended:

  THAT the Matters be added to the Agenda.

3.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

4.

PRESENTATIONS

4.1

Presentation, Oscar Poloni, Office Managing Partner, KPMG, regarding key findings and outcomes from the Service Delivery Review.

4.2

Professor Pricklethorn (Warren Hoselton), regarding the importance of a Healthy Urban Forest in the Town of Cobourg. (Video)

5.

DELEGATIONS

6.

DELEGATION ACTIONS

7.

GENERAL GOVERNMENT SERVICES

7.1

Memo from the Town of Cobourg Accessibility Coordinator, regarding the Town of Cobourg’s Multi-Year Accessibility Plan 2020 to 2024.

• Action Recommended:

  THAT Council review the memo from the Accessibility Coordinator for information purposes; and

  FURTHER THAT Council review the revised version of the Accessible Customer Service Policy and provide input, as necessary; and

  FURTHER THAT Council review the revised version of the Integrated Accessibility Standards Policy and provide input, as necessary; and

  FURTHER THAT Council review the Multi-Year Accessibility Plan 2020 to 2024 for the Town of Cobourg and provide input, as necessary; and

  FURTHER THAT Council direct Staff to begin broad public engagement with residents of Cobourg on the Multi-Year Accessibility Plan 2020 to 2024; and

  FURTHER THAT Council direct Staff to bring forward a final version of the Multi-Year Accessibility Plan 2020 to 2024 to a future Council meeting prior to the end of 2020.

7.2

Memo from the Accessibility Coordinator, regarding the Town of Cobourg Equity, Diversity and Inclusion Strategy.

• Action Recommended:

  THAT Council receive this Memo from the Accessibility Coordinator for information purposes; and

  FURTHER THAT Council reviews the draft Terms of Reference for the Equity, Diversity, and Inclusion Committee of Council and provide input, as necessary; and

  FURTHER THAT Council directs Staff to begin broad public engagement with the residents of Cobourg on the Terms of Reference for the Equity, Diversity, and Inclusion Committee of Council; and

  FURTHER THAT Council direct Staff to bring forward a final version of the Terms of Reference for the Equity, Diversity, and Inclusion Committee of Council to a future Council meeting prior to the end of 2020; and

  FURTHER THAT Council receive the timeline for the Equity, Diversity, and Inclusion Strategy development for information purposes; and

  FURTHER THAT Council participate in the “Initial Benchmarking” step of the development of this strategy.

8.

PLANNING AND DEVELOPMENT SERVICES

8.1

Memo from the Director of Planning and Development, regarding a request for an Exempt to Part Lot Control 1318 and1320 Alder Road (LeBlanc Enterprises)

• Action Recommended:

  THAT Council receive this Report for information purposes; and

  THAT Council endorse the By-law attached to the Staff Report as Figure 4 which exempts Lot 10 on registered Plan 39M-923 (1318 & 1320 Alder Road) from the Part Lot Control provisions of the Planning Act, R.S.O. 1990, c.P. 13, as amended; and

  THAT the By-law be presented to Council for final approval.

9.

PUBLIC WORKS SERVICES

9.1

Memo from the Director or Public Works, regarding approval to resume Parking Fare collection Downtown and in Parking Lots in Cobourg.

• Action Recommended:

  THAT Council approve the reimplementation of parking fee collection and By-law Enforcement of Downtown Parking Meters and Parking Lots effective Monday November 16, 2020.

10.

PARKS AND RECREATION SERVICES

10.1

Memo from the Town of Cobourg Arborist, regarding the Urban Forest Management Plan: Annual Review and Assessment of Implementation Update

• Action Recommended:

  THAT Council receive the report from the Town of Cobourg Arborist for information purposes. 

10.2

Memo from the Secretary of the Parks and Recreation Advisory Committee, regarding request for Council Recognition of Professor Elwood Pricklethorn.

• Action Recommended:

  THAT Council support the request from the Parks and Recreation Advisory Committee that the Town of Cobourg recognize Professor Elwood Pricklethorn and his team for their contribution to community service for the environmental education of all ages on the topic of urban trees.

11.

PROTECTION SERVICES

12.

ARTS CULTURE AND TOURISM SERVICES

13.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

14.

COMMITTEE OF THE WHOLE OPEN FORUM

Open Forum provides an opportunity for the public to comment and ask questions on any matter of Municipal business. More details regarding Open Forum may be found under Section 33 of Procedural By-Law.

Due to the nature of an electronic meeting, members of the public wishing to provide input regarding an agenda may do so by utilizing the Public Comments module under this section by Monday, October 26, 2020 at 6:00 p.m. 

14.1

Open Forum - Submissions from Public

16.

ADJOURNMENT