The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, March 29, 2021

6:00 P.m. - 9:00 P.m.

Electronic Participation

Please be advised that the Committee of the Whole Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

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4.

ADDITIONS TO THE AGENDA

4.1

Memo from the Deputy Clerk/Records Management Coordinator regarding the Memorial Arena Ad Hoc Committee Terms of Reference

4.2

Memo from the Accessibility Coordinator Regarding the Inclusive Communities Grant Program Application

4.3

Memo from the Director of Public Works and the Coordinator, Geographic Information Systems, regarding the GIS Platform, ArcGIS Three (3) Year Agreement.

• Action Recommended:

  THAT the matters be added to the agenda.

6.

PRESENTATIONS

6.1

Jennifer Leno, Environmental Technician,  to speak regarding IWSFG, MESUG and the Issue of Flushable Products in Municipal Sewer Systems

9.

GENERAL GOVERNMENT SERVICES

9.4

Memo from the Deputy Clerk/Records Management Coordinator regarding the Memorial Arena Ad Hoc Committee Terms of Reference

• Action Recommended:

  THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to amend By-law No. 008-2019 to include the proposed Terms of Reference for the Memorial Arena Ad Hoc Committee, as attached to this Report as Attachment #1;

  FURTHER THAT Council direct the Legislative Services Department to advertise the citizen vacancies in the local newspaper and on the municipal website in order to begin the search for volunteers to participate on the Ad Hoc Committee; and

  FURTHER THAT Council discontinue the Ad Hoc Committee by Resolution once final recommendations upon the specified matter have been provided and further recommendations are no longer required.

9.7

Memo from the Accessibility Coordinator Regarding the Inclusive Communities Grant Program Application

• Action Recommended:

  THAT Council receive the memo for information purposes from the Accessibility Coordinator, and;

  FURTHER THAT Council approve the hiring of a temporary part-time Accessibility Assistant, to be fully funded from the Inclusive Community Grant Work Plan Project and for the timelines as set out in the attached work plan; and;

  FURTHER THAT Council direct Staff to bring forward reports on the progress, as needed, and;

  FURTHER THAT Council consider adding funding in the 2022 budget for Accessibility Projects related to this successful grant application to enhance the work that can be completed as outlined in the ICG Grant Submission. 

11.

PUBLIC WORKS SERVICES

11.5

Memo from the Director of Public Works and the Coordinator, Geographic Information Systems, regarding the GIS Platform, ArcGIS Three (3) Year Agreement.

• Action Recommended:

  THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a three (3) year Small Business Enterprise Agreement with Esri Canada for the Town of Cobourg’s GIS platform, ArcGIS.