The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, May 09, 2022

6:00 P.m. - 9:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Please be advised that the Committee of the Whole Council Meeting will begin at 5:30 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

 

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that Council is inviting the public to return to in-person attendance in Council Chambers. In addition, the public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail].

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

CLOSED SESSION

• Action Recommended:

  THAT Council proceed into closed session

3.1

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Potential Purchase of Property Discussion

3.2

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - HOLDCO

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Peter Simsisco, Watson & Associates, regarding the results of the Stormwater Management Funding Assessment.

7.

DELEGATIONS

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Planner II - Development, regarding a Site Plan Approval Submission – 1144 Division Street, Cobourg – Super 8 Hotel Development

• Action Recommended:

  THAT this Staff Report be received by Council for information purposes; and

  THAT Council authorize the preparation of a by-law to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 2720064 Ontario Inc. and Lakefront Utilities Services Inc. for proposed development on the south side of existing motel (Studio 1 Motel) at 1144 Division Street, Cobourg, subject to finalization of details by municipal staff and partner review agencies.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director of Public Works, regarding the Watson & Associates, report on the results of the Stormwater Management Funding Assessment for the Town of Cobourg.

• Action Recommended:

  THAT Council receive the report from the Director of Public Works for information purposes and

  FURTHER THAT Council receive the Stormwater Asset Management Plan and Funding Assessment report prepared by Watson & Associates for information purposes.

11.2

Memo from the Director of Public Works regarding the On-Demand Transit Pilot Results

• Action Recommended:

  THAT Council direct Staff to implement transit service Options:

  #1- Fully On-Demand Service;

  OR

  #2- Hybrid Model

  OR

  #3 - Fixed Route Service; 

  FURTHER THAT Council select and approve the procurement of the transit vehicle type and number of vehicles associated with the chosen Transit Service Option; and,

  FUTHER THAT Council consider reduced operating hours Options i, ii and iii; and,

  FURTHER THAT Council authorize Staff to renegotiate the transit operations contract with the current provider for the remaining two (2) years to realign contract fees with the approved transit service option and vehicle types that is not to exceed the 2023/2024 fees of the current contract.

11.3

Memo from the Municipal Clerk/Director of Legislative Services, regarding the updates and overhaul of the Town of Cobourg Parking By-law.

• Action Recommended:

  THAT Council receive the report for information purposes; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to introduce a Parking By-law No. 000-2022, as attached to this Report as Attachment #1; and

  FURTHER THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to introduce a Fire Route By-law No. 000-2022, as attached to this Report as Attachment #2

11.4

Memo from the Recording Secretary, Transportation Advisory Committee, regarding the Zero Emission Vehicle Ad Hoc Committee Terms of Reference

• Action Recommended:

  THAT Council receive the Memo from the Transportation Advisory Committee approving the Zero Emissions Ad Hoc Committee Terms of Reference

11.5

Memo from the Deputy Clerk, Records Management Coordinator, regarding the Zero Emission Vehicle Ad Hoc Committee Terms of Reference

• Action Recommended:

  THAT Council authorize the preparation of a by-law to be endorsed and be presented to Council for adoption at a Regular Council Meeting to amend By-law No. 008-2019 to include the proposed Terms of Reference for the Zero Emission Vehicle – Ad Hoc Committee, as attached to this Report as Attachment #1;

  FURTHER THAT Council direct the Legislative Services Department to advertise the citizen vacancies in the local newspaper and on the municipal website in order to begin the search for volunteers to participate on the Ad Hoc Committee; and

  FURTHER THAT Council discontinue the Ad Hoc Committee by Resolution once final recommendations upon the specified matter have been provided and further recommendations are no longer required.

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Director of Planning and Development regarding Daintry Crescent - Park Development and Surplus Lands

• Action Recommended:

  THAT Council receive this report for information purposes as the response to the Council Resolution on January 29, 2022 regarding the rezoning and development of the lands as a park;

  THAT the zoning of the Daintry Park be referred to the Zoning By-law review project;

  THAT Council pass a by-law included as Appendix 1 for the purposes of declaring a new lot at 702 Daintry Crescent and/or at 604 Daintry Crescent as surplus to the needs of the Town of Cobourg pursuant to Council resolution 539-21;

  THAT the park design, budget, and funding source allocation for 650 Daintry Crescent be included in the 2023 Capital budget process; and,

  FURTHER THAT the parkland at 650 Daintry Crescent be added to the Parks By-law Schedule “A” inventory listing as “Daintry Park”.

12.2

Memo from the Director of Community Services regarding the Waterfront Working Group Wrap Up

• Action Recommended:

  THAT Council receive the update regarding the Waterfront Working Group accomplishments for information purposes.

12.3

Memo from the Director of Community Services, regarding the Blue Rodeo Concert Parking at the Cobourg Community Centre

• Action Recommended:

  THAT Council approve a one-day exception to the Parks By-Law to allow Cobourg Rotary Club, Cobourg Lions Club, and the Northumberland Sports Council to run paid parking at the Cobourg Community Centre (CCC) and Legion Fields lots on June 16th, 2022, for the Blue Rodeo Concert to support the organizations’ financial recovery.

12.4

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the committee's support for the Beach Recommendations Report

• Action Recommended:

  THAT Council receive the recommendation from the Parks and Recreation Advisory Committee (PRAC) that supports, in principle, the Beach Recommendations report. 

12.5

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the Naming of The West Headlands Nature Park

• Action Recommended:

  THAT Council receive the memo from the Parks and Recreation Advisory Committee recommending that the Waterfront Nature Park be the name used with appropriate park signage

13.

PROTECTION SERVICES

13.1

Memo from the Treasurer/Director of Corporate Services, regarding the Fire Master Plan and Community Risk Assessment

• Action Recommended:

  THAT Council receive this report for information purposes, and

  FURTHER THAT Council award the contract for the preparation of a Fire Master Plan and Community Risk Assessment to the Emergency Management Group (EMG) at a cost of $66,103.30 including non-refundable HST.

14.

ARTS CULTURE AND TOURISM SERVICES

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform.

17.

ADJOURNMENT