The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

-
Electronic Participation

Please be advised that the Regular Council Meeting will begin at 4:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

 

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. All Members of Staff will be participating via electronic attendance and delegations will be heard via electronic participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email clerk@cobourg.ca. 

4.
ADDITIONS TO THE AGENDA
  

4.1
Leona Woods, Victoria Hall Volunteers, to speak regarding the opening and maintenance of Victoria Hall and Concert Hall.
  

4.2
Carla Jones, Cobourg & District Historical Society (CDHS), to speak regarding the Victoria Concert Hall and Cultural Plan
  

4.3
Jeff Halligan and Joel Varty, VOS Theatre (Victorian Operetta Society), to speak regarding re-opening of Victoria Hall and Concert Hall rentals
  

4.4
Micol Marotti, Film Access Northumberland, to speak regarding the reopening of Concert Hall for possible rental/use by community groups
  

4.5
Jack Boyagian, Northumberland Players, to speak regarding the future plans for use of Concert Hall
  

4.6
Memo from the Chief Administrative Officer, regarding the Town of Cobourg Vaccination Policy Update
  

4.7
Memo from the Deputy Clerk/Records Management Coordinator, regarding a Request for Proclamation and Flag Raising on November 25, 2021
  

4.8
Memo from the Manager of Human Resources, regarding the Code of Conduct Policy and the Long Service Recognition Policy.
  

4.9
Memo from the Chief Administrative Officer, regarding the Municipal Modernization Program Intake 3, Town of Cobourg Projects.
  

4.10
Memo from the Deputy Director of Community Services, regarding the award of Contract for the Outdoor Adult Fitness Park
  

  • Action Recommended:

    THAT the matters be added to the Agenda.

7.
DELEGATIONS
  

9.
GENERAL GOVERNMENT SERVICES
  

9.2
Memo from the Chief Administrative Officer, regarding the Town of Cobourg Vaccination Policy Update
This item has attachments.  

  • Action Recommended:

    THAT Council receive this staff report for information purposes; and

    FURTHER THAT Council endorse and authorize the development and implementation of a mandatory COVID-19 Vaccination Policy requiring all Town Employees, Volunteers and Consultants to disclose and provide proof of vaccination status subject to the Human Rights Commission recently passed policy statement and documented medical exemptions; and

    FURTHER THAT the COVID-19 Vaccination Policy be brought to Council for adoption at the October 12, 2021 Regular Council Meeting mandating all Town employees, volunteers, consultants comply with the following timelines:

    1. Employees must disclose their vaccination status to the Human Resources Department by October 22, 2021; and
    2. Employees are required to be fully vaccinated with a Health Canada or World Health Organization approved COVID-19 vaccine series by November 29, 2021 to ensure the best protection possible.

    FURTHER THAT Council provide direction to Staff to include a provision within the COVID-19 Vaccination policy to incorporate Members of Council within the Policy; and

    FURTHER THAT Members of Council provide proof of vaccination status to the Human Resources Department, to demonstrate leading by example in the establishment of the COVID-19 Vaccination Policy for the Town of Cobourg.

9.3
Memo from the Deputy Clerk/Records Management Coordinator, regarding a Request for Proclamation and Flag Raising on November 25, 2021
This item has attachments.  

  • Action Recommended:

    THAT Council receive the report for information purposes; and

    FURTHER THAT Council consider the proclamation of November 25th, 2021 as the International Day for the Elimination of Violence Against Women and raising a Wrapped in Courage flag on November 25th 2021, to raise awareness and promote gender equality.

9.4
Memo from the Manager of Human Resources, regarding the Code of Conduct Policy and the Long Service Recognition Policy.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the report from the Manager of Human Resources for information purposes; and

    FURTHER THAT Council approve the Employee Code of Conduct Policy and the Employee and Service Recognition Policy for the Town of Cobourg. 

9.5
Memo from the Chief Administrative Officer, regarding the Municipal Modernization Program Intake 3, Town of Cobourg Projects.
This item has attachments.  

  • Action Recommended:

    THAT Council receive the report for information purposes; and

    FURTHER THAT Council endorse the projects that are listed within the Staff Report to be submitted to the Province under the Municipal Modernization Intake Three (3) submission, due to be submitted to the Province on October 15th  2021 as follows:

    1. Customer Service Strategy and Implementation Plan;
    2. E-Permitting;
    3. Human Resources Information System (HRIS) System; and
    4. Asset Management Plan, Software Procurement, and Implementation

12.
PARKS AND RECREATION SERVICES
  

12.2
Memo from the Deputy Director of Community Services, regarding the award of Contract for the Outdoor Adult Fitness Park.
This item has attachments.  

  • Action Recommended:

    THAT Council approve and award the Outdoor Adult Fitness Park Contract to  Active Fit Playground Equipment  in the amount of $ 23,828.25 plus non-refundable HST; and

    FURTHER THAT the Outdoor Adult Fitness Park be installed at: 

    Cobourg Community Centre (CCC)

    OR

    Peter Delanty Park.

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