Cobourg Public Library Board

MINUTES

-
Electronic Participation
Members Present:
  • Kevin Caldwell
  • Diana Cleland
  • Jennifer Gillard
  • Councillor Pat McCourt
  • Simon Chorley
  • Marian Neill
  • Heather Viscount, Manager of Support Services
Members Absent:
  • Councillor Adam Bureau
  • Joanne Hearst
  • Ken Williamson
Staff Present:
  • Tammy Robinson, CEO
  • Kate Davis, Manager of Public Services
  • Jocelyn Gard, Administrative Coordinator
Staff Absent:
  • Brent Larmer
  • Krystal Christopher

1.
CALL TO ORDER
 

The meeting was called to order at 7:02 p.m.

A quorum was established. 

2.
APPROVAL OF THE AGENDA
 

Moved by P. McCourt, seconded by D. Cleland, that the Agenda be approved with the addition of Facilities under New Business. Carried. 

3.
DISCLOSURE OF PECUNIARY INTEREST
 

None declared. 

4.
STANDARD AGENDA ITEMS
 

Moved by J. Gillard, seconded by P. McCourt, that the Standard Agenda Items be approved as presented. Carried. 

5.
BUSINESS ARISING
 

5.1
COVID-19
 

T. Robinson shared a general update regarding COVID-19 and its impact. 
    The contactless holds service is being examined for viability and longevity into 2021. 
      The Computer lab is going to be moved back to the second floor, but the timing is uncertain. 

      The open hours at the Cobourg Branch will remain as they are at the moment to the end of 2020. This is being reevaluated regularly to ensure the viability of service while providing a safe service to the community. 

 

P. McCourt shared that Hamilton Township will be providing $1600 to help in offsetting with expenses related to COVID-19. 

5.2
Development Charges
This item has attachments. 

An update regarding Development Charges was shared from the Ontario Library Association. 

 

5.3
Staffing - Schedule Coverage
This item has attachments. 

Information was shared regarding shift coverage by the Leadership Team vs Union staff. The issue will be revisited by the Board in six months at the April meeting. 

6.
NEW BUSINESS
 

6.1
Proposed 2021 Closures
This item has attachments. 

Moved by M. Neill, seconded by D. Cleland, that the proposed 2021 closures be approved as presented. Carried. 

6.2
Facilities
 

T. Robinson presented information regarding an issue with the HVAC system in the Rotary Room. There is not currently heating or cooling in the room. The Town of Cobourg has indicated that the CEO, T. Robinson, should be putting it out to tender to have the HVAC system repaired. The situation continues to develop. 

Moved by P. McCourt, seconded by D. Cleland, to have a letter sent to each member of Town of Cobourg Council outlining the position the Library is in with the heating and cooling system on behalf of the Board. Carried. 

7.
CORRESPONDENCE
 

None. 

8.
CLOSED SESSION
 

None. 

9.
ADJOURNMENT
 

The meeting adjourned at 8:45 p.m. 

No Item Selected