The Corporation of The Town of Cobourg

REGULAR COUNCIL MEETING

MINUTES

Monday, January 10, 2022 at 6:00 P.m. - 9:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Members Present:

• Mayor John Henderson
• Deputy Mayor Suzanne Séguin
• Councillor Nicole Beatty
• Councillor Aaron Burchat
• Councillor Adam Bureau
• Councillor Emily Chorley
• Councillor Brian Darling

Staff Present:

• Tracey Vaughan, Chief Administrative Officer
• Ian Davey, Treasurer/Director of Corporate Services
• Laurie Wills, Director of Public Works
• Teresa Behan, Deputy Director Community Services
• Rob Franklin, Acting Director of Planning and Development Services
• Brent Larmer, Municipal Clerk/Director of Legislative Services
• Krystal Christopher, Deputy Clerk

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1.

CALL TO ORDER

His Worship Mayor Henderson called the Meeting to Order at 5:30 P.M.

2.

CLOSED SESSION

Members of Council moved into Closed Session at 5:33 PM

• Resolution 005-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

  Carried

2.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee - Citizen Appointment Applications - Cobourg Heritage Advisory Committee

Members of Council engaged in discussion regarding the subject matter. Brent Larmer, Municipal Clerk / Director, Legislative Services, and Krystal Christopher, Deputy Clerk/ Coordinator, Records Management, responded to questions arising from the report. 

Closed Session ended at 5:45 PM

Members of Council moved into Open Session at 6:00 PM

3.

TRADITIONAL LAND ACKNOWLEDGMENT

His Worship Mayor Henderson recited the Traditional Land Acknowledgement Statement

4.

MOMENT OF REFLECTION

The Mayor asked that Council and Members of the Public to pause for a Moment of Reflection.

5.

ADDITIONS TO THE AGENDA

6.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

There were no Declarations of Pecuniary Interest Declared by Members of Council.

7.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

7.1

Adoption of the December 13, 2021 Regular Council Minutes.

• Resolution 006-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Aaron Burchat

  THAT Council adopt the minutes of the Regular Council meeting held on December 13, 2021

  Carried

7.2

Adoption of the November 29, 2021, Public Planning Meeting

• Resolution 007-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT Council adopt the minutes of the Public Planning Meeting held on  November 29, 2021.

  Carried

7.3

Adoption of the December 20, 2021, Public Planning Meeting Minutes

• Resolution 008-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT Council adopt the minutes of the Public Planning Meeting held on  December 20, 2021.

  Carried

7.4

Adoption of the January 3, 2022, Special Council Minutes.

• Resolution 009-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Brian Darling

  THAT Council adopt the minutes of the Special Council meeting held on January 3, 2022.

  Carried

8.

PRESENTATIONS

9.

DELEGATIONS

10.

DELEGATION ACTIONS

11.

REPORTS

11.1

General Government Services

11.1.1

Committee of the Whole meeting notes held on January 3, 2022

• Resolution 010-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT Council receive the notes of the Committee of the Whole meeting held on January 3, 2022 for information purposes.

  Carried

11.2

Planning and Development Services

11.3

Public Works Services

11.3.1

Memo from the Environmental Services Manager regarding the Raw Sewage Pump – Plant 2

• Resolution 011-22
  Moved by Councillor Brian Darling
  Seconded by Deputy Mayor Suzanne Séguin

  THAT Council approve the purchase of a new Raw Sewage Pump and associated valving for Water Pollution Control Plant #2 from Hidrostal at a cost of $167,384 including non-refundable HST; and

  FURTHER THAT COUNCIL approve the hiring of Peak Engineering on a time and material basis to conduct the installation with an upset limit of $30,000.

  Carried

11.4

Parks and Recreation Services

11.4.1

Memo from the Recording Secretary, Planning and Development Advisory Committee (PDAC) regarding the appointment of a PDAC member to the Memorial Arena Ad Hoc Committee Member

• Resolution 012-22
  Moved by Councillor Emily Chorley
  Seconded by Councillor Nicole Beatty

  THAT Council appoint  Don Wilcox, Planning and Development Advisory Committee member, to the Memorial Arena Ad Hoc Committee.

  Carried

11.5

Protection Services

11.5.1

Memo from the Emergency Planner regarding the use of Porta Potties in the Town of Cobourg Downtown and Waterfront.

• Resolution 013-22
  Moved by Councillor Aaron Burchat
  Seconded by Councillor Adam Bureau

  THAT Council receive the Staff Report for information purposes and; 
  FURTHER THAT Council provide direction to Municipal Staff regarding the placement of Porta Potties with the endorsement of one of the options as outlined in the Staff Report to be funded through the COVID-19 Safe Restart Government Funding. 

  Amended
• Resolution 014-22
  Moved by Councillor Aaron Burchat
  Seconded by Councillor Nicole Beatty

  MOTION TO AMEND

  FURTHER THAT Council direct staff to place six (6) accessible porta potties, two (2) outside Victoria Hall until the building reopens to the public, two (2) at the Marina and two (2) located near Lion Pavilion at the east side of Victoria Park. This would accommodate the needs of the public partaking in outdoor recreation until the spring when the seasonal facilities reopen to the public, and 

  FURTHER THAT the porter potties be opened from 8:00 AM to 8:00 PM daily

  Carried
• Resolution 015-22
  Moved by Councillor Aaron Burchat
  Seconded by Councillor Nicole Beatty

  THAT Council receive the Staff Report for information purposes and;

  FURTHER THAT Council direct staff to place six (6) accessible porta potties, two (2) outside Victoria Hall until the building reopens to the public, two (2) at the Marina and two (2) located near Lion Pavilion at the east side of Victoria Park. This would accommodate the needs of the public partaking in outdoor recreation until the spring when the seasonal facilities reopen to the public, and 

  FURTHER THAT the porter potties be opened from 8:00 AM to 8:00 PM daily

  Carried

11.6

Arts, Culture and Tourism Services

12.

MOTIONS

12.1

General Government Services

12.2

Planning and Development Services

12.2.1

Motion from the Committee of the Whole regarding Heritage Permit Application HP-2021-042 at 277 College Street 

• Resolution 016-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Adam Bureau

  WHEREAS at the Committee of the Whole Meeting on January 3, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 277 College Street HP-2021-042; 

  NOW THEREFORE BE IT RESOLVED THAT Council grant and approve Heritage Permit #HP-2021-042 as submitted by Lisa and Gary Ferguson to permit the demolition of the structures at 277 College Street, Cobourg for both the demolition and re-development subject to the finalization of details with Planning and Heritage staff.

  Carried

12.2.2

Motion from the Committee of the Whole regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg

Deputy Mayor took over as Chair for this Item. 

• Resolution 017-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Adam Bureau

  WHEREAS at the Committee of the Whole Meeting on January 3, 2022, Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg; 

  NOW THEREFORE BE IT RESOLVED THAT Council refuse and not approve Heritage Permit Application HP-2020-037 as submitted by Laurel Baker on behalf of Mike Clark to permit the demolition of a residential structure at 93 Albert Street, Cobourg.

  Amended
• Moved by Mayor John Henderson

  MOTION TO AMEND 

  FURTHER THAT Council grant/permit the demolition of the back addition on grade and permit a new addition per discussion with Planning and Development Staff and with the submission of a new Heritage Permit Application in order to maintain the original primary residential structure at 93 Albert Street, Cobourg

  *No Seconder on this motion - no vote*
• Resolution 018-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Adam Bureau

  WHEREAS at the Committee of the Whole Meeting on January 3, 2022, Council considered a memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg; 

  NOW THEREFORE BE IT RESOLVED THAT Council refuse and not approve Heritage Permit Application HP-2020-037 as submitted by Laurel Baker on behalf of Mike Clark to permit the demolition of a residential structure at 93 Albert Street, Cobourg.

  For (4)	Mayor John Henderson, Deputy Mayor Suzanne Séguin, Councillor Nicole Beatty, and Councillor Emily Chorley
  Against (3)	Councillor Aaron Burchat, Councillor Adam Bureau, and Councillor Brian Darling

  Carried (4 to 3)

12.2.3

Motion from the Committee of the Whole regarding 203 Hibernia Street HP-2021-044

• Resolution 019-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Emily Chorley

  WHEREAS at the Committee of the Whole Meeting on January 3, 2022, Council considered a memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding 203 Hibernia Street HP-2021-044;

  NOW THEREFORE BE IT RESOLVED THAT Council grant and approve Heritage Permit Application #HP-2021-044 as submitted by Xue Ying Xie – to permit a new window at 203 Hibernia Street, Cobourg subject to the finalization of details by Heritage and Planning Staff.

  Carried

12.2.4

Motion to appoint a citizen member to the Cobourg Heritage Advisory Committee

MOTION WITHDRAWN BY COUNCILLOR NICOLE BEATTY 

• WHEREAS at the Regular Council Meeting on December 13, 2021, Council considered applications from Members of the Public to fill the vacancy on Town of Cobourg Heritage Advisory Committee;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following member to the Cobourg Heritage Advisory Committee:

  Withdrawn

12.3

Public Works Services

12.4

Parks and Recreation Services

12.5

Protection Services

12.6

Arts, Culture and Tourism Services

13.

BYLAWS

13.1

General Government Services

13.1.1

By-law No. 003-2022, being a by-law to Authorize an Interim Tax Levy and to provide for the collection of Taxes, Penalty and Interest Charges

• Resolution 020-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT Council adopt by-law No. 003-2022, being a by-law to Authorize an Interim Tax Levy and to provide for the collection of Taxes, Penalty and Interest Charges.

  Carried

13.1.2

By-law No. 004-2022, being a by-law to Authorize Borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2022

• Resolution 021-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Adam Bureau

  THAT Council adopt by-law No. 004-2022, being a by-law to Authorize Borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2022.

  Carried

13.2

Planning and Development Services

13.3

Public Works Services

13.4

Parks and Recreation Services

13.5

Protection Services

13.6

Arts, Culture and Tourism Services

13.7

General Government Services

13.7.1

THAT the following by-law be passed:

• Resolution 022-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT leave be granted to introduce bylaw 003-2022 to 004-2022 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

  Carried

14.

PETITIONS

15.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

15.1

Cobourg Heritage Advisory Committee Minutes - November 3, 2021

15.2

Parks and Recreation Advisory Committee Minutes - November 2, 2021

15.3

Downtown Business Improvement Area Board of Management Minutes - November 4, 2021 and December 2, 2021

15.4

Transportation Advisory Committee Minute - November 25, 2021

15.5

Equity, Diversity and Inclusion Advisory Committee Minutes - November 11, 2021

• Resolution 023-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Emily Chorley

  THAT the Advisory Committee/Board Minutes be received for information purposes. 

  Carried

16.

CORRESPONDENCE

16.1

Correspondence from Northumberland County Council regarding the Go Expansion Case Study

• Resolution 024-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Nicole Beatty

  THAT the correspondence be received for information purposes

  Carried

16.2

Correspondence from resident, Keith Oliver, regarding the Sidbrook property

• Resolution 025-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Brian Darling

  THAT the correspondence be received for information purposes 

  Carried

16.3

Correspondence from Donald Macintosh regarding Heritage Permit Application at 93 Albert Street, Cobourg

• Resolution 026-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Brian Darling

  THAT the correspondence be received for information purposes.

  Carried

16.4

Correspondence from Linda Laliberte, CAO/Treasurer, Ganaraska Region Conservation Authority, regarding the Ganaraska Region Conservation Authority Transition Plan

• Resolution 027-22
  Moved by Councillor Brian Darling
  Seconded by Councillor Nicole Beatty

  THAT the correspondence be received for information purposes.

  Carried

16.5

Correspondence from Northumberland County regarding • Notice of Adoption re: Amendment No. 1 to the Northumberland County Official Plan

• Resolution 028-22
  Moved by Councillor Nicole Beatty
  Seconded by Councillor Aaron Burchat

  THAT the correspondence be received for information purposes.

  CarriedCarried

17.

NOTICE OF MOTION

17.1

Notice of Motion, Councillor Adam Bureau, regarding the conversion of Brookside into a homeless shelter for the winter months

MOTION WITHDRAWN BY COUNCILLOR ADAM BUREAU 

• THAT Council refer the Notice of Motion to the January 24, 2022 Committee of the Council Meeting for discussion. 

  Withdrawn

18.

COUNCIL/COORDINATOR ANNOUNCEMENTS

18.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

Members of Council present verbal reports on matters within their respective areas of responsibility.

19.

UNFINISHED BUSINESS

19.1

Unfinished Business Tracking Table

20.

CONFIRMATORY BY-LAW

20.1

Bylaw 005-2022, being a bylaw to confirm the proceedings of the Council Meeting of January 10, 2022

• Resolution 029-22
  Moved by Deputy Mayor Suzanne Séguin
  Seconded by Councillor Brian Darling

  THAT leave be granted to introduce Bylaw 005-2022 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on January 10,2022, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

  CarriedCarried

21.

ADJOURNMENT

• Moved by Councillor Emily Chorley

  THAT the meeting be adjourned (7:04 PM)

  Carried