Cobourg Police Services Board

MINUTES

-
CPS Corporate Services Board Room, 2nd Floor, Venture 13
739 D'Arcy Street, Cobourg
Members Present:
  • Dean Pepper, Vice Chair of the Board
  • Ron Kerr, Vice-Chair of the Board
  • Sean Graham, Member
  • Nicole Beatty, Deputy Mayor
  • Adam Bureau, Councillor
Staff Present:
  • Jeff Haskins, Deputy Chief of Police
  • Roger Ramkissoon, Chief Financial Officer
  • Lisa Munday, Communications Coordinator
  • Sue Bernardi, Executive Assistant
Staff Absent:
  • Paul VandeGraaf, Chief of Police
  • Jackie Steacy

1.
CALL TO ORDER

  

Deputy Mayor Beatty arrival 9:05 a.m.

  • # 053-2023
    Moved byAdam Bureau, Councillor
    Seconded byDean Pepper, Vice Chair of the Board

    Call to Order

    Carried

2.
TRADITIONAL LAND ACKNOWLEDGEMENT

  

3.
DISCLOSURE OF PECUNIARY INTEREST

  

None

4.
CHAIR'S MONTHLY BRIEF

  

Welcome to the May Cobourg Police Services Board Meeting.

This week is Police Week. 

This year’s theme, “Building Bridges: Celebrating Police – Community Partnerships,” highlights and celebrates the important role police officers and police personnel play in helping Ontaria citizens build and maintain healthy and safe communities through partnership and collaboration.

Beyond the great events lined up here in Cobourg, as a Board, we take a moment to celebrate our police officers and all our members for the work they do every day to keep our beautiful community safe. We will always be grateful for your commitment to the community’s safety and wellness.

Finally, yesterday, on the International Peace Officers Memorial Day, we paid tribute to a true hero in life - Constable Chris Garrett badge #221. Constable Garrett was tragically killed in the line of duty on May 15, 2004, while protecting the citizens of Cobourg. He served 13 years with the Cobourg Police Service and his sacrifice will never be forgotten.

5.
APPROVAL OF PREVIOUS MINUTES

  

5.1
Previous Meeting Minutes - April 18, 2023

This item has attachments.  
  • # 054-2023
    Moved bySean Graham, Member
    Seconded byAdam Bureau, Councillor

    THAT the regular meeting minutes of April 18, 2023 be adopted as printed / amended.

    Carried

5.2
Special Meeting Minutes - April 25, 2023

This item has attachments.  
  • # 055-2023
    Moved bySean Graham, Member
    Seconded byDean Pepper, Vice Chair of the Board

    THAT the Emergency Special meeting minutes of April 25, 2023 be approved as presented / amended.

    Carried

6.
ADDITIONS TO THE AGENDA

  

7.
PRESENTATIONS

  

8.
COMMUNICATIONS / CORRESPONDENCE

  

8.1
Letter R. Irvine - April 29, 2023

This item has attachments.  

  • Receive for information

8.2
R. Horgan Letter - May 9, 2023

This item has attachments.  

  • Receive for information

8.3
R. Horgan Letter - May 10, 2023

This item has attachments.  

D/C spoke to Mr. Horgan's letters - operational matter - some impacts Mr. Horgan and his family; referral to MHEART team.

  • # 056-2023
    Moved bySean Graham, Member
    Seconded byAdam Bureau, Councillor

    THAT correspondence items 8.1 through 8.3 be received for information.

    Carried

9.
CHIEF'S UPDATE

This item has attachments.  

10.
REPORTS FOR INFORMATION

  

11.
REPORTS FOR DECISION

  

11.1
Public Order Policing Services - Board Report May 16, 2023

This item has attachments.  
  • # 058-2023
    Moved byDean Pepper, Vice Chair of the Board
    Seconded bySean Graham, Member

    THAT the Cobourg Police Service Board receive the Public Order Policing Service Report dated May 16, 2023 for informational purposes; 

    And further, THAT the Board repeal Policy Number P0-001 and replace with a new policy regarding public order units and update the direction to the Chief of Police to reflect the partnership between the participating police agencies as it relates to the formation of the Eastern Ontario Public Order Policing Services Team.

    Carried

12.
NEW BUSINESS

  

13.
DONATIONS

  

14.
BOARD MEMBER REPORTS

  

14.1
Verbal Update - MOU between Cobourg Police Service and Town of Cobourg

This item has attachments.  

Vice Chair Pepper provided a verbal update regarding the matter of the Memorandum of Understanding between the Town of Cobourg Police Service and the Town of Cobourg.

14.2
V13 PARTNERSHIP AGREEMENT Verbal Update

This item has attachments.  
  • # 059-2023
    Moved byAdam Bureau, Councillor
    Seconded bySean Graham, Member

    THAT the matter of the V13 Partnership Agreement be deferred to the June 20, 2023 regularly scheduled meeting.  

     

    Meeting RECESS 11:02 A.M.

    Carried

15.
OTHER BUSINESS

  

16.
DATE OF NEXT MEETING

  

17.
CLOSED SESSION

  
  • # 060-2023
    Moved byAdam Bureau, Councillor
    Seconded byNicole Beatty, Deputy Mayor

    BE IT RESOLVED THAT the Board meet in closed session, pursuant to Section 35(4)(a) of the Police Services Act, R.S.O. 1990, c. P.15

    Matters involving public security may be disclosed and, having regard to the circumstances, the desirability of avoiding their disclosure in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public.

    Section 35(4)(b) Police Services Act, R.S.O. 1990, c. P.15

    Intimate financial or personal matters or other matters may be disclosed of such a nature, having regard to the circumstances, that the desirability of avoiding their disclosure in the interest of any person affected or in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public.

    Litigation matters
    Financial matters
    Personal matter

    Carried

17.1
DECLARATION OF CONFLICT OF PECUNIARY INTEREST

 

17.2
APPROVAL OF PREVIOUS MINUTES

 

17.2.1
Regular Scheduled Closed Meeting Minutes of April 18, 2023

 

17.2.2
Special Closed Meeting Minutes of April 25, 2023

 

17.3
REPORTS FOR INFORMATION

 

17.4
REPORTS FOR DECISION

 

17.4.1
Finance Matter - Hicks Morley Invoice Period Ending March 31, 2023

 

17.4.2
Personal Matter

 

17.5
ADJOURNMENT

 

18.
ADJOURNMENT

  
  • # 061-2023
    Moved byNicole Beatty, Deputy Mayor
    Seconded bySean Graham, Member

    BE IT RESOLVED THAT the Cobourg Police Services Board return to Open Session;  and further, BE IT RESOLVED that the Cobourg Police Services Board approves all matters agreed upon in Closed Session.

    Carried
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