The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, July 19, 2021

4:00 P.m. - 5:00 P.m.

Electronic Participation

Please be advised that the Committee of the Whole Council Meeting will begin at 3:30 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 4:00 P.M.

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1.

CALL TO ORDER

2.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session in accordance with Section 239 of the Municipal Act S.O. 2001 regarding:

2.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employees: Citizen Appointment Applications - Committee of Adjustment and Sustainability and Climate Emergency Advisory Committee

3.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

PRESENTATIONS

6.1

Nick McDonald, Meridian Planning Consultants regarding the Issues and Options Study Rehabilitation Treatment Centres and Crisis Centres Report.

7.

DELEGATIONS

7.1

Ted Williams, resident, to speak regard Waterfront Resident Parking Passes

8.

DELEGATION ACTIONS

9.

GENERAL GOVERNMENT SERVICES

9.1

Memo from the Manager of Human Resources regarding the Human Resources Policy Update

• Action Recommended:

  THAT Council receive the report from the Manager of Human Resources for information purposes; and 

  FURTHER THAT Council approve the following two (2) Human Resources policies as presented; 

  1. Town of Cobourg Recruitment Policy; 
  2. Town of Cobourg Workplace Violence, Harassment and Discrimination Policy; 

  FURTHER THAT these policies be reviewed again within five (5) years as per the Corporate Policy Review Mandate or as required from time to time by Municipal Council. 

9.2

Memo from the Director of Corporate Services regarding the Development Charges – Background Study

• Action Recommended:

  THAT Council receive the report from the Treasurer/Director of Corporate Services for information purposes, and

  FURTHER THAT Council enter into an agreement with Watson & Associates Economists Ltd for the preparation of a Development Charges Background Study to support an updated By-Law to replace existing Development Charges By-Law 087 – 2017 which expires January 4, 2022.

9.3

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer.

• Action Recommended:

  THAT Council receive the July 19, 2021 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

10.

PLANNING AND DEVELOPMENT SERVICES

10.1

Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the comprehensive Zoning By-Law Review

• Action Recommended:

  THAT Council receive the memo from the Recording Secretary, Planning and Development Advisory Committee, for information purposes and endorse the recommendations of the Planning Report with appropriate public consultation as determined by Council.

            

10.2

Memo from the Manager of Planning regarding 171 Bagot Street, B-03-20 Severance Agreement

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Severance Agreement with Jim Henderson and Cindy Taylor for the proposed severance of a new infill lot on the north side of 171 Bagot Street, Cobourg in accordance with Condition a) of the Ontario Land Tribunal (OLT) Consent decision.

10.3

Memo from the Manager of Planning regarding the Kerr Street, Severance Agreement (File B-04-21)

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting  to authorize the Mayor and Municipal Clerk to execute a Severance Agreement with Kwendill Holdings Limited for the proposed severance of a new infill lot from the south side of Kerr Street, Cobourg in accordance with Condition a) of the Committee of Adjustment decision.

10.4

Memo from Planner I – Development regarding the Draft Plan of Subdivision and Site Plan Approval Application – 357-361 Elgin Street West – Multi-Residential Development

• Action Recommended:

  THAT Council receive the the Staff Report and the Draft Plan of Subdivision and Site Plan Approval Application for information purposes and referred to the Planning Department for a report; and,

  FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, c.P.13, as amended, be implemented, including the scheduling of a Public Meeting.

   

10.5

Memo from Planner I – Development regard the Site Plan Application Submission – 1025 Elgin Street West – Commercial Development

• Action Recommended:

  THAT Council receive the Staff Report and Site Plan Application Submission for information purposes; and,

  FURTHER THAT the application be referred to the Planning Department for a report.

10.6

Memo from Planner I – Development regarding Site Plan Approval Application – 545 King Street East, Cobourg – D.M. Wills Associated/1681941 Ontario Inc.

• Action Recommended:

  THAT Council receive the Staff Report for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law to be presented to Council at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Development Agreement with 1681941 Ontario Inc. and Lakefront Utility Services Inc. for the proposed development, which consists of three phases;

  • Phase 1 - Buildings B and C of 844.5 m² (9,090 square feet) and 222.9 m² (2,400 square feet) in area;
  • Phase 2 – Building B2 of 836.1 m² (9,000 square foot) in area;
  • Phase 3 – Building A of 3,259.4 m² (35,084 square foot) in area

  at the south-east corner of King Street East and Willmott Street, subject to the finalization of details by municipal staff and partner review agencies; and

  FURHER THAT Council authorize the preparation of a By-law to be presented to Counci at a Regular Council Meeting to remove the Holding (H) Symbol from the subject Lands.

10.7

Memo from Planner I – Development regarding the Application for a combined Official Plan and Zoning By-law Amendment and Draft Plan of Subdivision – New Amherst Stage 2, Phase 3 – Residential Development.

• Action Recommended:

  THAT Council receive the Staff Report and Applications for information purposes and the applications be referred to the Planning Department for a report; and

  FURTHER THAT the notice requirements of the Planning Act, R.S.O. 1990, as amended, be implemented, including the scheduling of a public meeting.

10.8

Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the appointment of member, Don Wilcox, to the CIP Ad-Hoc Evaluation Working Group

• Action Recommended:

  THAT Council receive the memo from the Recording Secretary, Planning and Development Advisory Committee, and appoint Don Wilcox as a member to CIP Ad-Hoc Evaluation Working Group.

10.9

Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the Draft Plan of Subdivision approval to Kwendill Holdings Ltd (Kerr St)

• Action Recommended:

  THAT Council receive the memo from the Recording Secretary, Planning and Development Advisory Committee, to endorse the conclusions of the Planning Report and recommend the By-law attached to the Planning Report as Appendix I, be endorsed by Council which grants Draft Plan of Subdivision approval to Kwendill Holdings Limited for the subdivision of 6.21 hectares of industrial lands into six (6) individual parcels for future development, subject to the fulfillment of Draft Plan conditions, the execution of a Subdivision Agreement, and Site Plan Approval (SPA) for each parcel.

10.10

Memo from the Recording Secretary, Planning and Development Advisory Committee, regarding the East Pier Revitalization Project Review

• Action Recommended:

  THAT Council receive the memo from the Recording Secretary, Planning and Development Advisory Committee, to consider the recommendations made by the committee when taking into account the final plan for the revitalization of the East Pier.

10.11

Memo from the Recording Secretary, Cobourg Heritage Advisory Committee, regarding Heritage Permit HP-2021-021, 174 King St, Cobourg.

• Action Recommended:

  THAT Council receive the memo from the Secretary of the Cobourg Heritage Advisory Committee for information purposes and grant Heritage Permit #HP-2021-021 as submitted by Ann and James Grozier at 170 King St East, Cobourg to permit the demolition of a rear metal garden shed and the construction of a one car garage and rear deck be approved subject to the finalization of details by Planning and Heritage staff.

10.12

Memo from the Director of Planning and Development regarding the Project Management Services RFP for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project

• Action Recommended:

  THAT Council award RFP Contract CO-21-18 PDD to Colliers Project Leaders for the provision of professional project management services for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS) and Community Efficiency Financing Feasibility Study (CEFFS) study process in the amount of $87,500.00 + HST;

  AND FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Colliers Project Leaders to administer and manage the ICSP/GDS/CEFFS study process.

11.

PUBLIC WORKS SERVICES

11.1

Memo from the Director of Public Works regarding information on Electric Vehicle Charging Stations

• Action Recommended:

  THAT Council receive the report from the Director of Public Works for information purposes and for future reference during the 2022 budget deliberations.

11.2

Memo from the Manager Environmental Services regarding the Digester Cleanouts – Plant #2

• Action Recommended:

  THAT Council approve the revised scope of work for the primary digester cleanout at WPCP #1 to include the cleanout of all five (5) digesters at WPCP #1 and #2 with an upset limit of $300,000 to be funded by the approved capital budget allocation for the one primary digester cleanout at WPCP #1.

12.

PARKS AND RECREATION SERVICES

12.1

Memo from the Deputy Director of Community Services regarding the Parks & Recreation Advisory Committee’s Review of Victoria Park Beach.

• Action Recommended:

  THAT Council receive the report from the Deputy Director of Community Services on the Review of Victoria Park Beach from the Parks and Recreation Advisory Committee for information purposes; and

  FURTHER THAT Council endorse the Parks and Recreation Advisory Committee's recommendations as outlined in the Staff Report; and

  FURTHER THAT an internal Working Group be established – including a cross-section of staff with expertise regarding parks, communications, events, parking, legislative services, by-law enforcement, emergency planning/response, and with Council representation – to enhance collaboration in the management of the waterfront, including Victoria Park Beach, the Cobourg Harbour and the West Beach; and

  FURTHER THAT this report be shared with the Working Group and all relevant departments to review, implement, and to provide any recommendations to the 2022 budget process.

12.2

Memo from the Recording Secretary, Parks and Recreation Advisory Committee, regarding the endorsement of the recommendations in the Victoria Beach Review Staff Report

• Action Recommended:

  THAT Council receive the memo from the Parks & Recreation Advisory Committee to endorse the recommendations listed in the Parks and Recreation Staff Report for Council's consideration.

12.3

Memo from the Deputy Director, Community Services, regarding the amendment to By Law No. 022-2016, a By Law to Regulate, Protect and Govern the Use of Parks

• Action Recommended:

  THAT Council support and endorse the Amendment to By Law No. 022-2016 (40.7) which would extend the existing prohibition of swimming in the Cobourg Harbour to include the west headland beach limits

12.4

Memo from the Deputy Director of Community Services regarding the Policy on Public Beach Recreational Water Testing (E coli)

• Action Recommended:

  THAT Council receive the Report on Public Beach Recreational Water Testing for information purposes.

12.5

Cobourg Victoria Beach Update/Report - Verbal - Deputy Director, Community Services.

• Action Recommended:

  THAT Council receive the July 19, 2021 Victoria Beach Report/Update from the Deputy Director of Community Services for information purposes.

13.

PROTECTION SERVICES

13.1

Memo from the Accessibility Coordinator regarding the Inclusive Communities Grant Project Update

• Action Recommended:

  THAT Council receive this report from the Accessibility Coordinator for information purposes, and;

  FURTHER THAT Council direct Staff to bring forward reports on the progress, as needed, and;

  FURTHER THAT Council consider adding funding in the 2022 budget for Accessibility Projects related to this successful grant application to enhance the work that can be completed.

14.

ARTS CULTURE AND TOURISM SERVICES

14.1

Notice of Resignation from Warren McCarthy, member of the Sustainability and Climate Emergency Advisory Committee

• Action Recommended:

  THAT Council accept with regret the resignation from Warren McCarthy of the Sustainability and Climate Emergency Advisory Committee and that a note of appreciation be sent to the member acknowledging her service to the community; and

  FURTHER THAT the vacant position be advertised and a new member be recruited in accordance with the Town's policies and procedures.

15.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

15.1

Unfinished Business Tracking Table

16.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform

17.

ADJOURNMENT