The Corporation of The Town of Cobourg

REGULAR COUNCIL MEETING

MINUTES

-
Electronic Participation
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Glenn McGlashon, Director of Planning and Development
  • Laurie Wills, Director of Public Works
  • Dean Hustiwick, Director of Community Services
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk

1.

His Worship Mayor Henderson called the Meeting to Order at 6:00 P.M.

2.

The Mayor asked that Council and Members of the Public to pause for a Moment of Reflection.

3.

  • Resolution 412-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT the matter be added to the Agenda. 

    Carried

There were no Declarations of Pecuniary Interest Declared by Members of Council.

  • Resolution 413-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Nicole Beatty

    THAT Council adopt and approve the minutes of the Regular Council Meeting held on Tuesday October 13, 2020.

    Carried
  • Resolution 414-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Brian Darling

    THAT Council adopt and approve the minutes of the Special Council Meeting held on Tuesday October 20, 2020. 

    Carried

6.

7.

8.

9.

9.1

  • Resolution 415-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council approve the minutes of the Committee of the Whole Meeting held on October 26, 2020. 

    Carried

I. Davey provided an overview of the report and briefly spoke to the tenants, tenure and terms of the lease agreements. 

  • Resolution 416-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council receive the memo from the Treasurer/Director of Corporate Services for information purposes; and

    FURTHER THAT authorize the preparation of three (3) by-laws to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute three (3) Commercial Lease Agreements with Baxter Bakery Cobourg Inc., Horizons Plastics International Inc. and Parkland Fuel Corporation.  

    Carried
  • Resolution 417-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Nicole Beatty

    THAT Council receive the Ganaraska Region Conservation Authority (GRCA) 2021 Preliminary Budget for information purposes.

    Carried

9.2

9.3

9.4

9.5

10.

10.1

  • Resolution 418-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Municipal Clerk/Manager of Legislative Services, regarding, the continuing of Remote/Electronic Meetings for the remainder of 2020;

    NOW THEREFORE BE IT RESOLVED THAT Council Meetings, Advisory Committee Meetings and Quasi-Judicial Committee Meetings be held remotely until the end of 2020; and

    FURTHER THAT Council direct the Municipal Clerk to bring forward a Staff Report by December 2020 with recommendations for Council Meetings in 2021.

    Carried

10.2

10.3

  • Resolution 419-20
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Nicole Beatty

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Director or Public Works, regarding approval to resume Parking Fare collection Downtown and in Parking Lots in Town of Cobourg;

    NOW THEREFORE BE IT RESOLVED THAT Council extend the suspension of parking fee collection and By-law Enforcement of Downtown Parking Meters and Parking Lots until January 4, 2021; and

    FURTHER THAT staff bring a report to the Committee of the Whole meeting on January 4, 2021 regarding the resumption parking fee collection in the Town of Cobourg.

    Carried

10.4

10.5

10.6

  • Resolution 420-20
    Moved byCouncillor Adam Bureau
    Seconded byCouncillor Nicole Beatty

    WHEREAS at the Regular Council Meeting on Monday October 13, 2020, Council considered a presentation from Judy Smith, Environmental Officer, Northumberland County, regarding the Town of Cobourg Community Climate Action Plan, Update 2020; and

    WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020 Council considered a follow-up delegation from Judy Smith, Environmental Officer, Northumberland County, requesting Municipal Council to accept the Town of Cobourg Community Climate Action Plan in Principle;

    NOW THEREFORE BE IT RESOLVED THAT Council approve in principle, to accept the Environmental Officer for the County of Northumberland, Judy Smith’s Community Climate Action Plan Update 2020 as a vision document only.

    Carried
  • Resolution 421-20
    Moved byCouncillor Adam Bureau
    Seconded byCouncillor Brian Darling

    WHEREAS at the Regular Council Meeting on September 9, 2019, Council received a report from the Records and Committee Coordinator, regarding the Civic Awards Advisory Committee; and

    WHEREAS at the Regular Council Meeting on September 9, 2019, Municipal Council approved By-law 058-2019, being a by-law to amend by-law No. 008-2019 to include the Terms of Reference for the Civic Awards Advisory Committee and to dissolve and remove the Community Civic Awards Ad Hoc Committee;

    NOW THEREFORE BE IT RESOLVED Municipal Council appoint the following members to the Civic Awards Advisory Committee:

    • Mayor John Henderson
    • Councillor Adam Bureau
    • Beth Selby
    • Debbie Verschuren
    • Duncan Walker
    • Jennifer Ashley
    • Lynn McMillian
    • Olinda Casimiro
    • Reva Nelson
    Carried

11.

11.1

  • Resolution 422-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law No.066-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Assignment Agreement and a Lease Amending and Extension Agreement with Baxter’s Bakery (Cobourg) Inc. in Northam Industrial Park, 740 Division Street, Cobourg.

    Carried
  • Resolution 423-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Brian Darling

    THAT Council adopt By-law No.067-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Agreement with Horizon Plastics International Inc. in Northam Industrial Park, 740 Division Street, Cobourg.

    Carried
  • Resolution 424-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law No.068-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Renewal Agreement with Parkland Fuel Corporation in Northam Industrial Park, 740 Division Street, Cobourg.

    Carried

11.2

  • Resolution 425-20
    Moved byCouncillor Nicole Beatty
    Seconded byCouncillor Aaron Burchat

    THAT Council adopt By-law No.069-2020, being a By-law to designate lands not subject to Part Lot Control (Lot 10, Plan 39M-923, 1318 & 1320 Alder Road, Cobourg – Parkview Hills, Leblanc Enterprises).

    Carried

11.3

  • Resolution 426-20
    Moved byCouncillor Brian Darling
    Seconded byCouncillor Adam Bureau

    THAT Council adopt By-law No.070-2020, being a By-law to dedicate Part 1 and Part 2 of Reference Plan 39R-1406 as a Public Highway within the Town of Cobourg.

    Carried

11.4

11.5

11.6

11.7

  • Resolution 427-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT leave be granted to introduce bylaws 066-2020 to 070-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

    Carried

12.

14.

  • Resolution 429-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Aaron Burchat

    THAT Council receive the letter from the Marie Dressler Foundation for information purposes; and 

    FURTHER THAT the Mayor and Municipal Council proclaim November 9, 2020 as "Marie Dressler Celebration Day" within the Town of Cobourg. 

    Carried
  • Resolution 431-20
    Moved byCouncillor Adam Bureau
    Seconded byCouncillor Nicole Beatty

    THAT Council receive the correspondence from the Cobourg Public Library Board for information purposes.  

    Carried
  • Resolution 432-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Adam Bureau

    THAT Council receive the 2021 Physician Retention and Recruitment Committee for information purposes and refer the request to the 2021 Town of Cobourg Municipal Budget process.  

    Carried

Brent Larmer, Municipal Clerk / Manager Legislative Services, provided an overview of the proposed amendments to the Municipal Elections Act and it's impacts on the Town of Cobourg. Mr. Larmer spoke to the proposed changes to the rank ballot system, nomination date and the timeline for Clerk's to establish procedures. Mr. Larmer noted that Elections Ontario will be providing the municipal voters list, however, will not take effect until the 2026 municipal election. Further, Mr. Larmer spoke to the importance of maintaining status quo for timelines as the effects of the pandemic will cause more municipalities to consider online and telephone voting. Mr. Larmer suggested the provincial government provide regulations and standards for online/telephone voting to assist municipalities when preparing for the 2022 election and that further consultation with municipalities be conducted.

Members of Council provided comments regarding the subject matter and raised questions, to which Mr. Larmer responded.

  • Resolution 433-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Emily Chorley

    WHEREAS on October 27, 2020, the Ontario Government introduced into the Ontario Legislature Bill 218, an Act to enact the Supporting Ontario’s Recovery and Municipal Elections Act, 2020, which included amendments to the Municipal Elections Act, 1996 and to revoke a regulation; and

    WHEREAS after a public review of the Municipal Elections Act, that included input from the public, municipal councils and staff from across the province, in 2016, the Province of Ontario passed the Municipal Elections Modernization Act, 2016, in which an amendment included the move of nomination day to the fourth Friday in July of an Election year and the option for a municipality to introduce a Ranked Ballot Election;

    NOW THEREFORE BE IT RESOLVED THAT Council endorse the correspondence from the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) attached to this resolution regarding the concerns of the proposed amendments brought forward by Bill 218 with respect to the lack of consultation on the recommended changes to legislation that affects municipal councils and voters; and

    FURHER THAT Council, request the Provincial Government continue with the 2016 process requiring that municipalities be consulted with respect to changes that affect voting processes as outlined in the Municipal Elections Act; and

    FURTHER THAT that a letter be sent to the Premier of Ontario, the Honourable Doug Ford; the Minister of Municipal Affairs and Housing, Minister Steve Clark, Ministry of the Attorney General, Minister Doug Downey, Member of Provincial Parliament (MPP) David Piccini, the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), Association of Municipalities of Ontario (AMO), the County of Northumberland, and all other Lower-Tier Councils within the County.

    Carried

15.

18.

  • Resolution 434-20
    Moved byDeputy Mayor Suzanne Séguin
    Seconded byCouncillor Emily Chorley

    THAT leave be granted to introduce Bylaw 071-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on Monday November 2, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

19.

  • Resolution 435-20
    Moved byCouncillor Emily Chorley

    THAT the meeting be Adjourned

    Carried
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