The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Monday, November 02, 2020 at 6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

CALL TO ORDER

2.

MOMENT OF REFLECTION

3.

ADDITIONS TO THE AGENDA

3.1

Correspondence, AMCTO, regarding Bill 218 - Proposed Changes to the Municipal Elections Act.

• Action Recommended:

  THAT the matter be added to the Agenda. 

4.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

5.

ADOPTION OF MINUTES OF THE PREVIOUS MEETING

5.1

Adoption of the October 13, 2020 Regular Council Minutes

• Action Recommended:

  THAT Council adopt and approve the minutes of the Regular Council Meeting held on Tuesday October 13, 2020.

5.2

Adoption of the October 20, 2020 Special Council Minutes

• Action Recommended:

  THAT Council adopt and approve the minutes of the Special Council Meeting held on Tuesday October 20, 2020. 

6.

PRESENTATIONS

7.

DELEGATIONS

8.

DELEGATION ACTIONS

9.

REPORTS

9.1

General Government Services

9.1.1

Committee of the Whole meeting notes held on Monday October 26 , 2020.

• Action Recommended:

  THAT Council approve the minutes of the Committee of the Whole Meeting held on October 26, 2020. 

9.1.2

Memo from the Treasurer/Director of Corporate Services, regarding Northam Industrial Park - Commercial Lease Agreements.

• Action Recommended:

  THAT Council receive the memo from the Treasurer/Director of Corporate Services for information purposes; and

  FURTHER THAT authorize the preparation of three (3) by-laws to be endorsed and presented to Council for adoption at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute three (3) Commercial Lease Agreements with Baxter Bakery Cobourg Inc., Horizons Plastics International Inc. and Parkland Fuel Corporation.  

9.1.3

Ganarkaska Conservation 2021 Preliminary Budget

• Action Recommended:

  THAT Council receive the Ganaraska Region Conservation Authority (GRCA) 2021 Preliminary Budget for information purposes.

9.2

Planning and Development Services

9.3

Public Works Services

9.4

Parks and Recreation Services

9.5

Protection Services

9.6

Arts, Culture and Tourism Services

10.

MOTIONS

10.1

General Government Services

10.1.1

Motion from the Committee of the Whole, regarding Remote/Electronic Meetings for the remainder of 2020.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Municipal Clerk/Manager of Legislative Services, regarding, the continuing of Remote/Electronic Meetings for the remainder of 2020;

  NOW THEREFORE BE IT RESOLVED THAT Council Meetings, Advisory Committee Meetings and Quasi-Judicial Committee Meetings be held remotely until the end of 2020; and

  FURTHER THAT Council direct the Municipal Clerk to bring forward a Staff Report by December 2020 with recommendations for Council Meetings in 2021.

10.2

Planning and Development Services

10.3

Public Works Services

10.3.1

Motion from the Committee of the Whole regarding Free Parking within Downtown Cobourg.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020, Council considered a memo from the Director or Public Works, regarding approval to resume Parking Fare collection Downtown and in Parking Lots in Town of Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council extend the suspension of parking fee collection and By-law Enforcement of Downtown Parking Meters and Parking Lots until January 4, 2021; and

  FURTHER THAT staff bring a report to the Committee of the Whole meeting on January 4, 2021 regarding the resumption parking fee collection in the Town of Cobourg.

10.4

Parks and Recreation Services

10.5

Protection Services

10.6

Arts, Culture and Tourism Services

10.6.1

Motion from the Committee of the Whole, regarding the Community Climate Action Plan Approval in Principle.

• Action Recommended:

  WHEREAS at the Regular Council Meeting on Monday October 13, 2020, Council considered a presentation from Judy Smith, Environmental Officer, Northumberland County, regarding the Town of Cobourg Community Climate Action Plan, Update 2020; and

  WHEREAS at the Committee of the Whole Meeting on Monday October 26, 2020 Council considered a follow-up delegation from Judy Smith, Environmental Officer, Northumberland County, requesting Municipal Council to accept the Town of Cobourg Community Climate Action Plan in Principle;

  NOW THEREFORE BE IT RESOLVED THAT Council approve in principle, to accept the Environmental Officer for the County of Northumberland, Judy Smith’s Community Climate Action Plan Update 2020 as a vision document only.

10.6.2

Motion to Appoint Members to the Civic Awards Advisory Committee

• Action Recommended:

  WHEREAS at the Regular Council Meeting on September 9, 2019, Council received a report from the Records and Committee Coordinator, regarding the Civic Awards Advisory Committee; and

  WHEREAS at the Regular Council Meeting on September 9, 2019, Municipal Council approved By-law 058-2019, being a by-law to amend by-law No. 008-2019 to include the Terms of Reference for the Civic Awards Advisory Committee and to dissolve and remove the Community Civic Awards Ad Hoc Committee;

  NOW THEREFORE BE IT RESOLVED THAT the Council Municipal Council appoint the following members to the Civic Awards Advisory Committee:

  • Mayor John Henderson
  • Councillor Adam Bureau
  • Beth Selby
  • Debbie Verschuren
  • Duncan Walker
  • Jennifer Ashley
  • Lynn McMillian
  • Olinda Casimiro
  • Reva Nelson

11.

BYLAWS

11.1

General Government Services

11.1.1

By-law No.066-2020, being a by-law to enter into a Lease Assignment Agreement and a Lease Amending and Extension Agreement with Baxter’s Bakery (Cobourg) Inc. and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.066-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Assignment Agreement and a Lease Amending and Extension Agreement with Baxter’s Bakery (Cobourg) Inc. in Northam Industrial Park, 740 Division Street, Cobourg.

11.1.2

By-law No.067-2020, being a by-law to enter into a Lease Agreement with Horizon Plastics International Inc. and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.067-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Agreement with Horizon Plastics International Inc. in Northam Industrial Park, 740 Division Street, Cobourg.

11.1.3

By-law No.068-2020, being a by-law to enter into a Lease Renewal Agreement with Parkland Fuel Corporation and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.068-2020, being a By-law to authorize the Mayor and Municipal Treasurer to execute on behalf of the Corporation a Lease Renewal Agreement with Parkland Fuel Corporation in Northam Industrial Park, 740 Division Street, Cobourg.

11.2

Planning and Development Services

11.2.1

By-law No.069-2020, being a By-law to Designate Lands not subject to Part Lot Control (Lot 10, Plan 39M-923, 1318 & 1320 Alder Road – Parkview Hills, Leblanc Enterprises)

• Action Recommended:

  THAT Council adopt By-law No.069-2020, being a By-law to designate lands not subject to Part Lot Control (Lot 10, Plan 39M-923, 1318 & 1320 Alder Road, Cobourg – Parkview Hills, Leblanc Enterprises).

11.3

Public Works Services

11.3.1

By-law No.070-2020, being a by-law to dedicate Part 1 and Part 2 of Reference Plan 39R-1406 as a Public Highway within the Town of Cobourg (22-24 University Avenue West, Cobourg).

• Action Recommended:

  THAT Council adopt By-law No.070-2020, being a By-law to dedicate Part 1 and Part 2 of Reference Plan 39R-1406 as a Public Highway within the Town of Cobourg.

11.4

Parks and Recreation Services

11.5

Protection Services

11.6

Arts, Culture and Tourism Services

11.7

General Government Services

THAT the following bylaw(s) be passed:

1. Bylaw 066-2020 being a by-law to enter into a Lease Assignment Agreement and a Lease Amending and Extension Agreement with Baxter’s Bakery (Cobourg) Inc. and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg);
2. Bylaw 067-2020 being a by-law to enter into a Lease Agreement with Horizon Plastics International Inc. and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg);
3. Bylaw 068-2020 being a by-law to enter into a Lease Renewal Agreement with Parkland Fuel Corporation and the Corporation of the Town of Cobourg (Northam Industrial Park, Cobourg);
4. Bylaw 069-2020 being a by-law to designate lands not subject to Part Lot Control (Lot 10, Plan 39M-923, 1318 and 1320 Alder Road, Cobourg – Parkview Hills, Leblanc Enterprises);
5. Bylaw 070-2020 being a by-law to dedicate Part 1 and Part 2 of Reference Plan 39R-1406 as a Public Highway within the Town of Cobourg (22-24 University Avenue West, Cobourg). 

• Action Recommended:

  THAT leave be granted to introduce bylaws 066-2020 to 070-2020 and to dispense with the reading of the bylaws by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

12.

PETITIONS

13.

COMMITTEE/BOARD MINUTES (INFORMATION PURPOSES ONLY)

14.

CORRESPONDENCE

14.1

Correspondence, Hon. Steve Clark, Minister of the Ministry of Municipal Affairs and Housing (MMAH), regarding the Place to Grow: Growth Plan, for the Greater Golden Horseshoe (General Government Services).

• Action Recommended:

  THAT Council receive the correspondence from the Ministry of Municipal Affairs and Housing for information purposes. 

14.2

Letter dated October 13, 2020 from Rick Miller requesting that Council proclaim November 9, 2020 to be "Marie Dressler Celebration Day" (General Government).

• Action Recommended:

  THAT Council receive the letter from the Marie Dressler Foundation for information purposes; and 

  FURTHER THAT the Mayor and Municipal Council proclaim November 9, 2020 as "Marie Dressler Celebration Day" within the Town of Cobourg. 

14.3

Resolution, County of Northumberland, regarding the upload of Courthouse Road to the upper-tier County of Northumberland Jurisdiction (Public Works).

• Action Recommended:

  THAT Council receive the Council Report, Council Resolution and County Council By-law No. 2020-43 for information purposes. 

14.4

Correspondence from the Cobourg Library Board, regarding the Town of Cobourg and Cobourg Library Board Memorandum of Understanding (MOU) (Arts, Culture and Tourism Services).

• Action Recommended:

  THAT Council receive the correspondence from the Cobourg Public Library Board for information purposes.  

14.5

Correspondence, Maria Gomez, Director, West Northumberland Physician Recruitment, regarding the 2021 Financial Funding Request.

• Action Recommended:

  THAT Council receive the 2021 Physician Retention and Recruitment Committee for information purposes and refer the request to the 2021 Town of Cobourg Municipal Budget process.  

14.6

Correspondence, Association of Municipal Clerks and Treasurers of Ontario, regarding Bill 218 - Proposed Changes to the Municipal Elections Act.

• Action Recommended:

  Recommended Resolution:

  WHEREAS on October 27, 2020, the Ontario Government introduced into the Ontario Legislature Bill 218, an Act to enact the Supporting Ontario’s Recovery and Municipal Elections Act, 2020, which included amendments to the Municipal Elections Act, 1996 and to revoke a regulation; and

  WHEREAS after a public review of the Municipal Elections Act, that included input from the public, municipal councils and staff from across the province, in 2016, the Province of Ontario passed the Municipal Elections Modernization Act, 2016, in which an amendment included the move of nomination day to the fourth Friday in July of an Election year from the previous date of January 1 of an Election Year and the option for a municipality to introduce a Ranked Ballot Election;

  NOW THEREFORE BE IT RESOLVED THAT Council endorse the correspondence from the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) attached to this resolution regarding the concerns of the proposed amendments brought forward by Bill 218 with respect to the lack of consultation on the recommended changes to legislation that affects municipal councils and voters; and

  FURHER THAT Council, request the Provincial Government continue with the 2016 process requiring that municipalities be consulted with respect to changes that affect voting processes as outlined in the Municipal Elections Act; and

  FURTHER THAT that a letter be sent to the Premier of Ontario, the Honourable Doug Ford; the Minister of Municipal Affairs and Housing, Minister Steve Clark, Ministry of the Attorney General, Minister Doug Downey, the Association of Municipal Clerks and Treasurers of Ontario (AMCTO), Association of Municipalities of Ontario (AMO), the County of Northumberland, and all other Lower-Tier Councils within the County.

15.

NOTICE OF MOTION

16.

COUNCIL/COORDINATOR ANNOUNCEMENTS

16.1

Members of Council present verbal reports on matters within their respective areas of responsibility:

• Mayor John Henderson
• Deputy Mayor Séguin, General Government Services Coordinator
• Councillor Beatty, Planning and Development Services Coordinator
• Councillor Darling, Public Works Services Coordinator
• Councillor Chorley, Parks and Recreation Services Coordinator
• Councillor Burchat, Protection Services Coordinator
• Councillor Bureau, Arts, Culture and Tourism Services Coordinator

17.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

17.1

Municipal Council Unfinished/Outstanding Business Tracking Table.

18.

CONFIRMATORY BY-LAW

18.1

Bylaw 071-2020, being a bylaw to confirm the proceedings of the Council Meeting of November 2, 2020.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 071-2020 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on Monday November 2, 2020 and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

19.

ADJOURNMENT