The Corporation of The Town of Cobourg
COMMITTEE OF THE WHOLE MEETING
AGENDA

Monday, March 07, 2022

6:00 P.m. - 9:00 P.m.

Hybrid Meeting (In-Person and Electronic)

Please be advised that the Committee of the Whole Council Meeting will begin at 5:00 P.M. for Council to hold a Closed Session prior to the Open Session of Council which will begin at 6:00 P.M.

 

 

Notice - This Committee of the Whole Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that in-person attendance in Council Chambers by members of the public is still not permitted. The public may still view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail]. 

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1.

CALL TO ORDER

2.

ADDITIONS TO THE AGENDA

2.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee.

2.2

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Northam Industrial Park

2.3

Memo from the Chief Administrative Officer, regarding Cobourg Fire Department Recruitment.

• Action Recommended:

  THAT the matters be added to the Agenda.

3.

CLOSED SESSION

• Action Recommended:

  THAT Council meet in Closed Session prior to the Open Session of Council in accordance with Section 239 (2) (b) and (c) of the Municipal Act, 2001, regarding: 

3.1

239(2)(b) personal matters about an identifiable individual, including municipal or local board employee.

3.2

s.239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board -Northam Industrial Park.

4.

TRADITIONAL LAND ACKNOWLEDGEMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

5.

ADDITIONS TO THE AGENDA

6.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

7.

PRESENTATIONS

7.1

Presentation, Shoreplan to review the public consultation package and provide a status update for the design of the Cobourg Harbour Infrastructure Repairs.

7.2

Presentation, MBTW Group, regarding the Town Cobourg East Pier Revitalization: Project Update

8.

DELEGATIONS

9.

DELEGATION ACTIONS

10.

GENERAL GOVERNMENT SERVICES

10.1

Memo from the Chief Administrative Officer, regarding the Town of Cobourg Service Delivery Report – Quarterly Review.

• Action Recommended:

  THAT Council receive the Service Delivery Review Report Quarterly Review from the Chief Administrative Office for information purposes.

10.2

Memo from the Treasurer/Director of Corporate Services, regarding the Northam Industrial Park, 2022 Operating & Capital Budget.

• Action Recommended:

  THAT Council receive the report for information purposes; and

  FURTHER that Council approve the Northam Industrial Park 2022 Operating & Capital Budget as presented.

10.3

Memo from the Municipal Clerk/Director, Legislative Services. regarding an Information Report on Municipal Council Remuneration Review.

• Action Recommended:

  THAT Council receive the information report on Town of Cobourg Remuneration Review practices and the 2019 Municipal Council resolution on a three (3) year review of Council Remuneration with the process to be determined by Council; and 

  FURTHER THAT Council provide direction on any steps to be taken this year in 2022 on Municipal Council Remuneration.

10.4

Memo from the Senior Financial Analyst, regarding the 2021 Council and Local Boards Remuneration and Expenses Report.

• Action Recommended:

  THAT Council receive this 2021 Council and Local Board Remuneration and Expense Report for information purposes pursuant to Section 284 (1) of the Municipal Act, 2001, as amended, requires that Council remuneration and expenses paid to each member of Council be provided for the previous year.

10.5

Town of Cobourg Covid-19 Update - Verbal - Chief Administrative Officer

• Action Recommended:

  THAT Council receive the March 7, 2022 COVID-19 Verbal Update from the Chief Administrative Officer for information purposes.

11.

PLANNING AND DEVELOPMENT SERVICES

11.1

Memo from the Chief Building Official regarding the E-Permitting Update

• Action Recommended:

  THAT Council award the e-permitting solution to Cloudpermit as a single sourced vendor authorized under Section 6 of the Town of Cobourg’s Purchasing Policy By-law; and

  FURTHER THAT Council approve the updated costing of the e-permitting solution in the amount of $61,966, to be offset by $37,570 received through the Municipal Modernization Fund, with $24,396 funded from the Building Department’s reserve funds, being less than the approved 2022 budget amount of $56,800

11.2

Memo from the Planner I – Development, regarding the execution of a Severance Agreement for 1006 Ontario Street, Cobourg.

• Action Recommended:

  THAT the Staff Report be received by Council for information purposes; and

  FURTHER THAT Council authorize the preparation of a By-law be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to execute a Severance Agreement with Jennifer Polley and Douglas Delong for the proposed Severance of a new Residential Lot on the south side of 1006 Ontario Street, Cobourg in accordance with the decision of the Committee of Adjustment.

12.

PUBLIC WORKS SERVICES

12.1

Memo from the Director of Public Works regarding the Delegation of Authority to Enter into Funding Agreement: Improving Wastewater and Stormwater Discharges in Lake Ontario Program

• Action Recommended:

  THAT Council authorize the preparation of a by-law to be presented at a Regular Council meeting to delegate authority to the Director of Public Works to enter into an agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of the Environment, Conservation and Parks for the Improving Wastewater and Stormwater Discharges in Lake Ontario Program.

12.2

Memo from the Manager of Environmental Services, regarding Biosolids Haulage Contract award.

• Action Recommended:

  THAT Council award the Biosolids Haulage Contract to GFL at a cost of $12.75/m³ in 2022 and $13.10/m³ in 2023 to be funded by the Environmental Services operating budget; and

  FURTHER THAT assuming 15,000 m3 of biosolids are removed, the total contract cost for both Water Pollution Control Plants will be $191,250 in 2022 and $196,500 in 2023; and

  FURTHER THAT the 2022 cost be funded through the Environmental Services Operating Budget for biosolids removal in 2022. 

12.3

Memo from the Manager, Environmental Services, regarding the Archimedes (South) Pump Repair – Plant 1

• Action Recommended:

  THAT Council approve $79,113 for the repair of the Archimedes (South) Pump at Water Pollution Control Plant #1, which includes all parts, equipment, shipping, installation, non-refundable HST plus a 10% contingency; and

  FURTHER THAT Council approve the reallocation of $30,000 from the Portable Pump capital project that will no longer be proceeding in 2022.

13.

PARKS AND RECREATION SERVICES

14.

PROTECTION SERVICES

14.1

Memo from the Chief Administrative Officer, regarding Cobourg Fire Department Recruitment.

• Action Recommended:

  THAT Council authorize the CAO to appoint an interim Fire Chief to step into the position temporarily in order to meet statutory obligations under the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4; as outlined by options 1 or 2 in this report for Council consideration; and

  FURTHER THAT Council authorize the recruitment of a new Fire Chief for the Town of Cobourg prior to the recruitment of a Deputy Fire Chief; and

  FURTHER THAT Council authorize the preparation of a by-law to amend By-law No.008-2019 Terms of Reference By-law to appoint the Director of Legislative Services as the Community Emergency Management Coordinator (CEMC), and the Emergency Planner as the CEMC Alternate. 

15.

ARTS CULTURE AND TOURISM SERVICES

16.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

16.1

Unfinished Business Tracking Table

17.

COMMITTEE OF THE WHOLE OPEN FORUM

Members of the public wishing to provide verbal or written submissions can do so by contacting [e-mail]. Written submissions can also be submitted using the eSCRIBE platform

18.

ADJOURNMENT