The Corporation of The Town of Cobourg
REGULAR COUNCIL MEETING
AGENDA

Tuesday, April 11, 2023 at 6:00 P.m. - 7:00 P.m.

Council Chambers, Victoria Hall, Cobourg

This Regular Council Meeting will be held using a hybrid meeting model. Members of Council and Municipal Staff will have the choice to participate in-person in Council Chambers or to participate via Electronic Participation. Please note that in-person attendance in Council Chambers by members of the public is now permitted. The public may also view the Council meeting live via the Town of Cobourg live stream. If you have any questions or would like to provide feedback, please email [e-mail].

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1.

CALL TO ORDER

2.

TRADITIONAL LAND ACKNOWLEDGMENT

The Town of Cobourg respectfully acknowledge that we are located in the traditional and treaty territory of the Michi Saagiig (Mississauga) and Chippewa Nations, collectively known as the Williams Treaties First Nations, which include: Curve Lake, Hiawatha, Alderville, Scugog Island, Rama, Beausoleil, and Georgina Island First Nations.

The Town of Cobourg respectfully acknowledge that the Williams Treaties First Nations have been stewards and caretakers of these lands and waters, and that today remain vigilant over their health and integrity for generations to come. We are all Treaty people.

3.

MOMENT OF REFLECTION

4.

ADDITIONS TO THE AGENDA

5.

DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

6.

CONSENT AGENDA – MINUTES

Items listed under the Consent Agenda are to be considered collectively as one motion.  Council members may request that specific items be removed for separate discussion/ deliberation and the item be moved to the Items extracted from Consent Agenda

6.1

Adoption of the March 20, 2023 , Regular Council Minutes.

6.2

Adoption of the March 27, 2023, Public Planning Meeting Minutes.

6.3

Adoption of the April 3, 2023, Committee of the Whole Minutes

• Action Recommended:

  BE IT RESOLVED THAT the minutes of Cobourg Municipal Council be approved, as amended. 

7.

ITEMS EXTRACTED FROM CONSENT AGENDA

8.

PRESENTATIONS

9.

DELEGATIONS

9.1

William Woodman, Northumberland Minor Hockey League Association, requesting the installation of technology to Live Stream Ice Hockey Activities.

9.2

Christopher Gillis to speak regarding the the No Parking restrictions in the New Amherst neighbourhoods.

10.

DELEGATION ACTIONS

11.

CORRESPONDENCE

Items listed under the Consent Agenda are to be considered collectively as one motion.  Council members may request that specific items be removed for separate discussion/ deliberation and the item be moved to the Items extracted from Consent Agenda

11.1

Correspondence from MPP David Piccini in response to support for Oath of Office reference to His Majesty

11.2

Correspondence from resident regarding Unsanctioned Injection Sites & Drug related behaviours

11.3

Correspondence from resident, Jean Wiebe, resident providing suggestions to improve Town's parks and services

11.4

Correspondence, Cobourg Resident Dr. Matthew Vaughan, regarding the introduction of a Standing Water By-law in the Town of Cobourg.

11.5

Correspondence, Rev, Neil Ellis, regarding St. Andrew’s Presbyterian Church, Cobourg Celebrating its 190th Anniversary.

11.6

Correspondence from Community Living regarding support for the Community Living movement on May 1, 2023

11.7

Correspondence from the Town of Lincoln in support of the Council of the Town of Petrolia regarding the School Board Election

11.8

Correspondence from the Town of Plympton-Wyoming in support of of the Town of Grimsby regarding Barriers for Women in Politics

11.9

Correspondence from the Township of South Glengarry regarding Barriers for Women in Politics

11.10

Correspondence from the Township of Lucan Biddulph regarding the Barriers for Women in Politics

11.11

Correspondence from the Town of Greater Napanee in support of Town of Coburg Council resolution regarding Homeless and Unsheltered Persons

11.12

Correspondence from the City of Belleville in response to Motion for Homeless and Unsheltered Persons

11.13

Correspondence from the Town of Laurentian Hills regarding support for the motion on homeless and unsheltered persons

11.14

Correspondence from the Town of Plympton-Wyoming regarding Bill 5 – Stopping Harassment and Abuse by Local Leaders Act

11.15

Correspondence, Township of Mulmur, regarding Bill 5—Stopping Harassment and Abuse by Local Leaders Act, 2022

11.16

Correspondence from the Township of South Glengarry regarding Accuracy of Voters List

11.17

Correspondence from the Town of Plympton-Wyoming in support of the Council of the Township of Ashfield-Colborne-Wawanosh regarding Future Accuracy of the Permanent Register of Electors

11.18

Correspondence from the Township of Lucan Biddulph regarding the future accuracy of the Permanent List of Electors in Ontario.

11.19

Correspondence from the Town of Essex regarding the reinstatement of legislation permitting a Municipality to retain surplus proceeds from Tax Sales

11.20

Correspondence from the Town of Plympton-Wyoming regarding Municipalities Retaining Surplus Proceeds from Tax Sales.

11.21

Correspondence from the Township of Howick regarding the CN Railway Contribution Requirements under the Drainage Act and Impacts on Municipal Drain Infrastructure in Ontario

11.22

Correspondence from the Township of Howick regarding support for the Council of the Municipality of North Perth’s School Bus Stop Arm Cameras Resolution

11.23

Correspondence from the West Perth Council regarding the Cannabis Act Review

11.24

Correspondence from the Municipality of South Huron regarding Cannabis Act Information

11.25

Correspondence from the Town of Greater Napanee regarding review of the current Cannabis Act

11.26

Correspondence from the Town of Plympton-Wyoming regarding Declaring Intimate Partner Violence and Violence Against Women an Epidemic

11.27

Correspondence from the Town of Plympton-Wyoming regarding Reducing Municipal Insurance Costs

• Action Recommended:

  BE IT RESOLVED THAT Council receive each correspondence collectively as presented for information purposes.

12.

ITEMS EXTRACTED FROM CONSENT AGENDA

13.

REPORTS

13.1

General Government Services

13.2

Planning and Development Services

13.3

Public Works Services

13.3.1

Memo from the Director, Public Works, regarding the Dedicated Gas Tax Funds for Public Transportation, Town of Cobourg 2022-2023.

• Action Recommended:

  THAT Council authorize the preparation of a By-law to be presented at a Regular Council Meeting to authorize the Mayor and Municipal Clerk to prepare and sign a supporting by-l to ensure that the Town of Cobourg receives its payment for 2023 Gas Tax Funding and that funds are used to continue supporting local transportation services; and

  FURTHER, THAT the authorizing bylaw includes future year agreements for the 2023-2026 Council Term.

13.4

Parks and Recreation Services

13.5

Protection Services

13.6

Arts, Culture and Tourism Services

13.6.1

Memo from the Director, Community Services, regarding the Farmer’s Market Event Update and Parking Request.

• Action Recommended:

  THAT Council receive this report for information purposes; and

  FURTHER THAT Council commends the Cobourg Farmer’s Market on their 184 years of operation in the downtown; and

  FURTHER THAT Council commends the Cobourg Farmer’s Market on their creative approach to problem solving, and encourages them to continue; and

  FURTHER THAT Council endorse the approach of issuing forty (40) special event parking passes valid at the Albert St parking lot for the scheduled dates and times of their event for 2023, and

  FURTHER THAT at such time as the Municipal Grants Policy is reviewed, that this and other grants be reviewed by staff to ensure financial transparency and consistency with the overall municipal grants process.

14.

MOTIONS

14.1

General Government Services

14.1.1

Motion from the Committee of the Whole regarding Non-growth Water System Debenture Requirements Request to the Corporation of the Town of Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from Derek Paul, President and CEO, Lakefront Utilities Inc., regarding Non-growth Water System Debenture Requirements Request to the Corporation of the Town of Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council approve non-growth borrowing of $7,365,524 for Waterworks Capital requirements, as outlined in the December 11th, 2020, Water Rate Study and presentation to Council on January 4th, 2021 and instruct staff and LUSI to explore best competitive rates. 

14.1.2

Motion from the Committee of the Whole regarding the approval of the 2023 Waterworks Operating and Capital Budget

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Treasure/Director, Corporate Services, regarding the approval of the 2023 Waterworks Operating and Capital Budget.

  NOW THEREFORE BE IT RESOLVED THAT Council approve the 2023 Operating and Capital Budgets for the Town of Cobourg Waterworks.

14.1.3

Motion from the Committee of the Whole regarding Cobourg Public Library – 2023 HVAC Replacement

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Treasurer/Director of Corporate Services, regarding the Cobourg Public Library – 2023 HVAC Replacement.

  NOW THEREFORE BE IT RESOLVED THAT Council award the contract to Carmichael Engineering Ltd to supply and install one new three (3) ton and one (1) new ten (10) ton Carrier rooftop heat and cool package units at the Cobourg Public Library at a cost of $43,346.76 including non-refundable HST to be funded from the Holdco Reserve account as approved in the 2023 Capital Budget.

14.1.4

Motion from the Committee of the Whole regarding the receiving of the Northumberland Sleeping Cabin Collective Sleeping Cabins Proposal and the use of Municipal Land at Furnace Street for Affordable Housing. 

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Director of Legislative Services/Municipal Clerk, regarding the Northumberland Sleeping Cabin Collective Sleeping Cabins Proposal – Use of Municipal Land and Licensing Agreement Interim Report;

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to reach out to Northumberland County to explore their interest in the property and consideration of possible options for how the site could be used to achieve their affordable housing targets, and 

  FURTHER THAT Council direct staff to proceed with a formal Request for Proposal process for the disposal of the lands for the purpose of affordable housing should Northumberland County not pursue this site, and

  FURTHER THAT Council direct staff to conduct public engagement with the surrounding neighborhood on any options that may materialize.

14.1.5

Motion from the Committee of the Whole regarding direction to begun the process of declaring specific lands located at 206 Furnace Street as Surplus Land.

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered an action recommended regarding the Declaration of Surplus Lands located at 206 Furnace Street, Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to declare the southwest portion of the parking lot (23.5 m x 44 m) at 206 Furnace Street as surplus land.

14.1.6

Motion from the Committee of the Whole regarding the 2023 Ontario Small Urban Municipalities (OSUM) Executive Committee Nomination

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a Notice of Motion, Deputy Mayor Nicole Beatty, regarding the 2023 Ontario Small Urban Municipalities (OSUM) Executive Committee Nomination;

  NOW THEREFORE BE IT RESOLVED THAT Council for the Town of Cobourg endorses Nicole Beatty as the Deputy Mayor for nomination to the 2023 OSUM Executive Committee.

14.1.7

Motion from the Committee of the Whole, regarding an appointment to the HOLDCO Board of Directors.

• Action Recommended:

  WHEREAS at the Committee of the Whole Meeting on April 3, 2023, Council considered applications from Members of the Public to fill the vacancies on the HOLDCO Board of Directors;

  NOW THEREFORE BE IT RESOLVED THAT Municipal Council appoint the following members to the HOLDCO Board of Directors effective May 1st, 2023, through December 31st, 2026.

  1. Fred Clifford

14.2

Planning and Development Services

14.2.1

Motion from the Committee of the Whole regarding 117 Durham St Property – Initial Considerations

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Director, Planning and Development and the Director, Community Services, regarding 117 Durham St Property – Initial Considerations; 

  NOW THEREFORE BE IT RESOLVED THAT Council direct a balanced mix of parkland, market and affordable residential units with direction to staff to commission studies necessary to determine the development limit (funded by proceeds of eventual sale of the land); and to proceed with a formal Request for Proposal process for the disposal of the developable lands, and

  FURTHER THAT public engagement occurs early in the process to invite public feedback on the use of the lands. 

  FURTHER THAT Council approve the operation of 117 Durham Street as a temporary recreational and athletic facility for the spring and summer 2023 season while long-term plans for the property are determined.

14.3

Public Works Services

14.4

Parks and Recreation Services

14.4.1

Motion from the Committee of the Whole regarding the 2022 Capital Project Update: Preliminary Design of the new Pickleball Facility and Replacement Skateboard Facility

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Director, Community Services, regarding the 2022 Capital Project Update: Preliminary Design of the new Pickleball Facility and Replacement Skateboard Facility; 

  NOW THEREFORE BE IT RESOLVED THAT Council encourages the community to mobilize their support with the Town and resources towards the two (2) Capital Projects being the new Pickleball Facility and Replacement Skateboard Facility.

14.4.2

Motion from the Committee of the Whole regarding the Administrative Policy Update – Special Events Policy

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Director, Community Services, regarding the Administrative Policy Update – Special Events Policy; 

  NOW THEREFORE BE IT RESOLVED THAT Council approve the attached Special Events Policy as an administrative update.

14.5

Protection Services

14.6

Arts, Culture and Tourism Services

14.6.1

Motion from the Committee of the Whole regarding the 2023 YMCA Northumberland Rainbow Run in the Town of Cobourg

• Action Recommended:

  WHEREAS at the Committee of the Whole meeting on, April 3, 2023, Council considered a memo from the Manager, Culture, regarding the 2023 YMCA Northumberland Rainbow Run in the Town of Cobourg;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the YMCA Northumberland Rainbow Run to be held on Sunday, June 4, 2023, in downtown Cobourg; and

  FURTHER THAT Council direct staff to proceed with the permitting/planning of the event with YMCA Northumberland.

15.

BYLAWS

Items listed under the Consent Agenda are to be considered collectively as one motion.  Council members may request that specific items be removed for separate discussion/ deliberation and the item be moved to the Items extracted from Consent Agenda.

15.1

By-law No. 035-2023, being a by-law to amend zoning by-law for Holding Removal at 160 Densmore Road, Cobourg.

15.2

By-law No. 036-2023, being a by-law to authorize an encroachment agreement with Tasco Venture located at 144 Orr Street, Cobourg 

15.3

By-law No. 037-2023, being a by-law to authorize an encroachment agreement with Tasco Venture located at 142 Orr Street, Cobourg 

15.4

By-law No. 038-2023, being a by-law to authorize the authorize the Mayor and Municipal Clerk to enter into a contribution agreement with Infrastructure Canada for funding of the Battery Electric Bus Feasibility Study and Fleet Transition Plan

15.5

By-law No. 039-2023, being a by-law to authorize the Mayor and Municipal Clerk to enter into an agreement with HDR for Consulting Services to conduct an Electric Bus Feasibility Study and Fleet Transition Plan  

15.6

By-law No. 040-2023, being a by-law to enter into an Agreement for the Dedicated Gas Tax Funds  Public Transportation, Town of Cobourg 2022-2023 and Future Years.

• Action Recommended:

  BE IT RESOLVED THAT leave be granted to introduce by-law No.035-2023 to 040-2023 and to dispense with the reading of the bylaw by the Municipal Clerk and that the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed.

16.

ITEMS EXTRACTED FROM CONSENT AGENDA

17.

PETITIONS

18.

NOTICE OF MOTION

18.1

Notice of Motion, Mayor Lucas Cleveland, regarding the introduction of a Non-Resident Waterfront Seasonal Parking Pass.

• Action Recommended:

  THAT Council receive the Notice of Motion for information purposes; and 

  FURTHER THAT the Notice of Motion be referred to the April 24th, 2023 Committee of the Whole Meeting for discussion. 

19.

COUNCIL/COORDINATOR ANNOUNCEMENTS

19.1

Members of Council present verbal reports on matters:

Mayor Lucas Cleveland
Deputy Mayor Nicole Beatty
Councillor Adam Bureau
Councillor Brian Darling
Councillor Aaron Burchat
Councillor Miriam Mutton
Councillor Randy Barber

20.

UNFINISHED BUSINESS

The items listed in the order of the topics set out in the agenda of prior meetings which have not been disposed of by Council and the date of their first appearance on the agenda shall be noted and repeated on each subsequent agenda until disposed of by Council, unless removed from the agenda by leave of Council - Council Procedural By-law No. 009-2019.

**Referred to the Municipal Council Strategic Planning Session**

21.

CONFIRMATORY BY-LAW

21.1

Bylaw 041-2023, being a bylaw to confirm the proceedings of the Council Meeting of April 11, 2023.

• Action Recommended:

  THAT leave be granted to introduce Bylaw 041-2023 and to dispense with the reading of the Bylaw by the Municipal Clerk to confirm the proceedings of Council of the Town of Cobourg at its Regular Council Meeting held on April 11, 2023, and the same be considered read and passed and that the Mayor and the Municipal Clerk sign the same and the Seal of the Corporation be thereto affixed. 

22.

ADJOURNMENT