The Corporation of The Town of Cobourg

COMMITTEE OF THE WHOLE COUNCIL MEETING

MINUTES

-
Electronic Participation
Members Present:
  • Mayor John Henderson
  • Deputy Mayor Suzanne Séguin
  • Councillor Nicole Beatty
  • Councillor Aaron Burchat
  • Councillor Adam Bureau
  • Councillor Emily Chorley
  • Councillor Brian Darling
Staff Present:
  • Tracey Vaughan, Chief Administrative Officer
  • Ian Davey, Treasurer/Director of Corporate Services
  • Laurie Wills, Director of Public Works
  • Brent Larmer, Municipal Clerk/Manager of Legislative Services
  • Krystal Christopher, Deputy Clerk
  • Teresa Behan, Deputy Director of Community Services
  • Rob Franklin, Acting Director of Planning and Development Services

1.
CALL TO ORDER

  

His Worship Mayor Henderson called the Meeting to Order at 6:06 P.M.

2.
TRADITIONAL LAND ACKNOWLEDGEMENT

  

His Worship Mayor Henderson recited the Traditional Land Acknowledgment Statement 

3.
ADDITIONS TO THE AGENDA

  

Councillor Nicole Beatty requested that the Memo form the Acting Director of Planning & Development, regarding the Habitat for Humanity Request for Land at Daintry Crescent, be moved to be dealt with after Delegations.

3.1
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2021-038) 18 King Street East, Cobourg.

  

3.2
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg.

  

3.3
Memo from the Deputy Director, Community Services, regarding the Monks Cove Restoration Work, Temporary Repair and Design.

  

3.4
Memo from the Director of Public Works, regarding the Parking Rate Increase Proposal - Update.

  

3.5
Memo from the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding the Tannery Secondary Plan.

  

3.6
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding a Climate Change Adaptation Plan.

  

Councillor Nicole Beatty requested that the Memo form the Acting Director of Planning & Development, regarding the Habitat for Humanity Request for Land at Daintry Crescent, be moved to be dealt with after Delegations.

  • Moved byCouncillor Nicole Beatty

    THAT the matters be added to the Agenda; and 

    FURTHER THAT the agenda be approved, as amended.

    Carried

4.
DISCLOSURE OF PECUNIARY (FINANCIAL) INTEREST

  

There were no Declarations of Pecuniary Interest Declared by Members of Council.

5.
PRESENTATIONS

  

5.1
Brent Larmer, Municipal Clerk/Manager of Legislative Services and Sue Caron, Chair of the Accessibility Advisory Committee (AAC) regarding the 2021 Year-End Accessibility Report.

This item has attachments.  

B. Larmer and S. Caron provided an overview of the year-end accessibility report and spoke to the multi-year accessibility plan; accomplishments; the AAC roles and priorities; the inclusive community grant; and comments provided by the community

S. Caron was dismissed at 6:47 PM 

6.
DELEGATIONS

  

6.1
Meaghan Macdonald, Habitat for Humanity Northumberland, regarding the Staff Report on Section 9.1 under Planning and Development Services.

This item has attachments.  

M. Macdonald provided comments on the construction of a home on Daintry Crescent and spoke to the concerns raised by residents regarding the property. 

M. Macdonald was dismissed at 6:53 PM

6.2
Eugene Blank, Alonmin Apartments Inc., regarding the Application for Heritage Permit for 18 King Street East , Cobourg.

This item has attachments.  

E. Blank provided comments on their Heritage Application to replace windows at 18 King St E, objecting the recommendations provided by the Heritage Advisory Committee. 

E. Blank was dismissed at 7:07 PM

6.3
Laura Leblanc and Mike Clark, Applicants, regarding the Application for Heritage Permit for 93, Albert Street, Cobourg.

This item has attachments.  

M. Clark  and L. Leblanc provided comments on their Heritage Permit Application to demolish the property at 93 Albert St E, objecting the recommendations provided by the Heritage Advisory Committee. Information was provided on the current state of the property, engineering report, and the Cultural Heritage Impact Assessment. 

L. Leblanc and M. Clark were dismissed at 7:20 pm

6.4
MD. Williams - Dainty Crescent Resident(s), regarding the Staff Report on Section 9.1 under Planning and Development Services.

  

MD. Williams raised concerns with the Habitat for Humanity Home being built on Daintry Crescent. M. Williams provided comments on the size of the home and lot in relation to the neighbourhood noting that the area was to be used as a park.

MD. Williams was dismissed at 730 PM

7.
DELEGATION ACTIONS

  

7.1
Memo form the Acting Director of Planning & Development, regarding the Habitat for Humanity Request for Land at Daintry Crescent

This item has attachments.  
  • Moved byCouncillor Nicole Beatty

    THAT Council receive this Report for information purposes; and,

    FURTHER THAT Council direct staff to declare portions of the municipal lands west of 600 Daintry Crescent as surplus; and,

    FURTHER THAT Council direct staff to negotiate with Habitat for Humanity Northumberland for their acquisition of the lot for affordable housing purposes after seeking a Minor Variance to permit a new single-detached dwelling.

    Carried

8.
GENERAL GOVERNMENT SERVICES

  

9.
PLANNING AND DEVELOPMENT SERVICES

  
  • Moved byCouncillor Nicole Beatty

    THAT Council take a 10 minute recess (8:22 PM)

    Carried

9.1
Memo from the Acting Director of Planning & Development, regarding the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project (CO-21-30 CAO-PDD)

This item has attachments.  
  • Moved byCouncillor Nicole Beatty

    THAT Council award RFP Contract CO-21-30-CAO-PDD to Intelligent Futures for the Integrated Community Sustainability Plan (ICSP), Green Development Standards (GDS), Community Efficiency Financing Feasibility Study (CEFFS) Project in the amount of $239,500.00 + HST

    AND FURTHER THAT Council authorize the Mayor and Municipal Clerk to enter into an Agreement for Professional Services and finalize other applicable documentation with Intelligent Futures to complete the ICSP/GDS/CEFFS project.

    Carried

9.2
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding the addition of James Cunningham House to the Cobourg Heritage Registry List.

This item has attachments.  
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the motion from the Cobourg Heritage Advisory Committee for information regarding support for the addition of the James Cunningham House to the Cobourg Heritage Registry list, municipally known as 7949 County Road 2.

    Carried

9.3
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application  (HP-2021-038) 18 King Street East, Cobourg.

This item has attachments.  
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the recommendation from the Cobourg Heritage Advisory Committee and approve Heritage Permit Application HP-2021-038 as submitted by Andrew Smith Building Design Inc. on behalf of Alonim Apartments Inc. to permit various alterations to the existing mixed-use building at 18 King Street East be approved, subject to the finalization of details with Planning and Heritage Staff; and 

    FURTHER THAT Council approve the CHAC request that the applicant replace the heritage windows on the south side only with either existing heritage reclaimed windows or replication of fig #3 shown in the attached report.

    Divided
  • Moved byDeputy Mayor Suzanne Séguin

    MOTION TO DIVIDE

    THAT the Motion be divided:

    Part 1:

    THAT Council receive the recommendation from the Cobourg Heritage Advisory Committee and approve Heritage Permit Application HP-2021-038 as submitted by Andrew Smith Building Design Inc. on behalf of Alonim Apartments Inc. to permit various alterations to the existing mixed-use building at 18 King Street East be approved, subject to the finalization of details with Planning and Heritage Staff; and 

    Part 2:

    FURTHER THAT Council approve the CHAC request that the applicant replace the heritage windows on the south side only with either existing heritage reclaimed windows or replication of fig #3 shown in the attached report.

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the recommendation from the Cobourg Heritage Advisory Committee and approve Heritage Permit Application HP-2021-038 as submitted by Andrew Smith Building Design Inc. on behalf of Alonim Apartments Inc. to permit various alterations to the existing mixed-use building at 18 King Street East be approved, subject to the finalization of details with Planning and Heritage Staff; and 

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT Council approve the CHAC request that the applicant replace the heritage windows on the south side only with either existing heritage reclaimed windows or replication of fig #3 shown in the attached report.

    Carried

9.4
Memo from the Secretary of the Cobourg Heritage Advisory Committee, regarding Heritage Permit Application (HP-2020-037) 93 Albert Street, Cobourg. 

This item has attachments.  
  • Moved byCouncillor Nicole Beatty

    THAT Council receive the recommendation from the Cobourg Heritage Advisory Committee; and 

    FURTHER THAT Council support the recommendation from the Cobourg Heritage Advisory Committee to refuse and not approve Heritage Permit Application HP-2020-037 as submitted by Laurel Baker on behalf of Mike Clark to permit the demolition of a residential structure at 93 Albert Street, Cobourg.

    Amended
  • Moved byCouncillor Brian Darling

    MOTION TO AMEND

    THAT the matter be referred to the Committee of the Whole meeting on January 3, 2022

    Carried
  • Moved byCouncillor Nicole Beatty

    THAT the matter be referred to the Committee of the Whole meeting on January 3, 2022

    Carried

10.
PUBLIC WORKS SERVICES

  

10.1
Memo form the Director of Public Works regarding the Transit Fare Increase Proposal

This item has attachments.  

947PM

  • Moved byCouncillor Brian Darling

    THAT Council direct Staff to implement the proposed transit fare increases effective January 1, 2022.

    Amended
  • Moved byCouncillor Nicole Beatty

    MOTION TO AMEND:

    THAT Council direct Staff to implement the proposed transit fare increases effective January 1, 2022.

    And further that Council direct staff to research options for children ages 5-12 to access Cobourg Transit free or charge with a report coming back to Council at Committee of the Whole on February 14, 2022

    Carried
  • Moved byCouncillor Brian Darling

    THAT Council direct Staff to implement the proposed transit fare increases effective January 1, 2022.

    And further that Council direct staff to research options for children ages 5-12 to access Cobourg Transit free or charge with a report coming back to Council at Committee of the Whole on February 14, 2022

    Carried

10.2
Memo from the Manager, Roads/Sewers, Public Works, regarding the Replacement Combination Snowplow/Dump Truck – Slide In Spreader Award

This item has attachments.  
  • Moved byCouncillor Brian Darling

    THAT Council approve the bid of $93,696.94 (price includes non-refundable HST), submitted by Joe Johnson Equipment Inc.

    Carried

10.3
Memo from the Director of Public Works, regarding the Parking Rate Increase Proposal - Update.

This item has attachments.  
  • Moved byCouncillor Emily Chorley

    THAT Council receive this report for information purposes and refer further discussions on the parking rate increase proposal to the January 24th Committee of the Whole meeting.

    Carried

11.
PARKS AND RECREATION SERVICES

  

11.1
Memo from the Deputy Director, Community Services, regarding the Shore Protection Improvements at Fuel Dock, Harbour Infrastructure Repair

This item has attachments.  
  • Moved byCouncillor Emily Chorley

    THAT Council accept this report for information purposes and award the design of the fuel dock repairs in the amount of $ 14,500 plus HST to Shoreplan Engineering; and

    FURTHER THAT the costs be included in the approved Harbour Repair design contingency.

    Carried

11.2
Memo from the Assistant Manager, Waterfront Operations, regarding the Waterfront Operations Rates and Fees Schedule for the 2022 Season

This item has attachments.  
  • Moved byCouncillor Emily Chorley

    THAT Council approve the suggested one-year 2022 Rate and User Fee Schedule for the Waterfront Operations Department of the Community Services Division; and

    FURTHER THAT Council direct staff to evaluate the Rates and Fees schedule in the fall of each season and consider the results of the User Fee Analysis when completing the annual budget.

    Carried

11.3
Memo from the Deputy Director, Community Services, regarding the Monks Cove Restoration Work, Temporary Repair and Design.

This item has attachments.  
  • Moved byCouncillor Emily Chorley

    THAT Council receive the Staff Report  for information purposes; and

    FURTHER THAT Council approve Shoreplan Engineering to complete the design and tender document of the 2022 Monk’s Cove retaining wall repairs at an upset cost of $10,000.

    Carried

12.
PROTECTION SERVICES

  

13.
ARTS CULTURE AND TOURISM SERVICES

  

13.1
Memo from the Deputy Director, Community Services, regarding the Summer 2021 Pop-Ups at the Harbour and Pop-Ups at the Beach Update

This item has attachments.  
  • Moved byCouncillor Adam Bureau

    THAT Council accept this report for information purposes as an update to the Pop-Ups at the Waterfront, Summer 2021.  

    Carried

13.2
Memo from the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding the Tannery Secondary Plan.

This item has attachments.  
  • Moved byCouncillor Adam Bureau

    THAT Council receive the recommendation from the Sustainability and Climate Emergency Advisory Committee regarding the Tannery District Secondary Plan. 

    Carried

13.3
Memo from the Secretary of the Sustainability and Climate Emergency Advisory Committee (SCEAC) regarding a Climate Change Adaptation Plan.

This item has attachments.  
  • Moved byCouncillor Adam Bureau

    THAT Council receive the recommendation from the Sustainability and Climate Emergency Advisory Committee regarding the development of a Climate Change Adaptation Plan.

    Carried

14.
UNFINISHED BUSINESS

  

15.
COMMITTEE OF THE WHOLE OPEN FORUM

  

No submissions received by public

16.
ADJOURNMENT

  
  • Moved byCouncillor Adam Bureau

    THAT the meeting ne adjourned (10:22 PM)

    Carried
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